Administrative Assistant II 2026-27 Bellevue High School

Bellevue School District; Bellevue (WA); On-site; USD 42,000 - 68,000; Full time

Job summary

Bellevue School District is seeking an Administrative Assistant II to provide secretarial support to administrators, manage calendars, handle inquiries and prepare documents.

The role requires strong word processing, data entry, and ability to work with diverse staff and the public, while maintaining confidentiality and meeting urgent deadlines.

Qualifications

• High school diploma with secretarial training and 3 years of related experience.
• Strong word processing, data entry and desktop publishing skills.
• Experience with calendars, meetings and office machinery.
• Ability to maintain confidentiality and handle urgent situations.

Responsibilities

• Provide secretarial support to administrators; manage calendars and meetings.
• Answer phones, assist visitors and coordinate with district staff.
• Maintain financial and program records, including budgets and purchase orders.
• Prepare reports, spreadsheets and data entry; create publications.
• Coordinate meetings and assist with special projects.

Skills

Secretarial skills

Customer service

Scheduling & calendars

Written & verbal communication

Data entry

Office coordination

Education

High school diploma with secretarial training

Tools

Word processing software

Databases

Spreadsheets

Desktop publishing

Job description

Position Purpose

The position Administrative Assistant II is responsible to provide administrative secretarial support such as coordinating a variety of arrangements, serving as liaison with internal and external customers, composing and creating correspondence and reports, maintaining and monitoring financial and program records, providing specialized program information, answering phones and resolving problems, and performing skilled word processing and data entry.

Commitment To Equity

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES

(These duties are a representative sample; position assignments may vary.)

• Provides secretarial support to one or multiple administrators and programs; performs skilled word processing, data entry and desktop publishing; maintains calendars; schedules meetings.
• Answers telephones and assists visitors; serves as liaison and provides a variety of customer service, public relations and collaboration with the public, district staff and other agencies; answers inquiries, and provides a variety of specialized program information.
• Maintains a variety of records, files, operational manuals, catalogs and other materials; develops and maintains a variety of publications, forms and processes; maintains and monitors financial and program records, including budgets, purchase orders and compliance reports.
• Coordinates a variety of meetings, arrangements, activities and services; responds appropriately to urgent situations and notifies administrator of emergencies.
• Composes and creates correspondence and reports; compiles and formats information; creates and maintains spreadsheets and databases; prepares, processes and distributes a variety of materials.
• Performs special projects, such as designing reports, spreadsheets and databases or gathering materials for researching issues; analyzes data and develops project summaries.
• Provides back-up and peak-load assistance to office staff.

Other Functions

• Answers telephones and assists visitors; serves as liaison and provides a variety of customer service, public relations and collaboration with the public, district staff and other agencies; answers inquiries, provides a variety of specialized program information; resolves problems.
• Develops or assists in developing publications, including promotional material.
• Coordinates with district copy center, outside graphic designers and publishers on printed materials.
• Maintains records and generates reports and publications on a variety of specialized software, including databases, spreadsheets and desktop publishing.
• Coordinates, schedules and provides secretarial support to committees; prepares agendas and minutes.
• Initiates and completes program processes for compliance and reporting
• Resolves questions from staff, parents or the public, using specialized program knowledge, files, software and other reference materials; interprets policies and procedures.
• Word processes a wide variety of materials; composes, formats and distributes correspondence, memoranda, reports, forms, bulletins, handbooks, articles, publications, evaluations and other materials; proofreads and edits materials.
• Verifies and oversees information for compliance with regulations; verifies documents to assure accuracy and completeness; resolves discrepancies.
• Maintains, monitors, codes and reconciles a variety of financial records such as budgets, grants, billings, payroll, extended contract time, special project agreements, interdistrict agreements, mileage reimbursement, travel, consultant contracts, stipends, released time requests, temporary assignments, time cards, purchase orders; prepares requisitions and orders supplies.
• Designs and maintains databases for program; prepares spreadsheets; creates files; performs data entry.
• Sorts, distributes and prioritizes mail.
• Maintains files, records and logs, including department personnel files and program records.
• Gathers and compiles information, such as Board information and a variety of other materials.
• Maintains equipment and materials inventory.
• Organizes and coordinates with others to meet deadlines; schedules a variety of district services.
• Maintains calendar(s) for administrator(s); makes travel and conference arrangements.
• Maintains master mailing lists and labels; maintains historical records.
• Maintains office machines in good working order; stores supplies.
• Provides back-up and peak-load assistance to work group staff; may provide lead direction to temporary, substitute or seasonal office support staff or student workers.

Reporting Relationship

• Reports to and is directly supervised by assigned administrator.

Required Education & Experience (positions in this class typically require):

• High school graduation or equivalent with training in secretarial skills, and three years of increasingly-responsible secretarial experience.

Licensing Requirements (positions In This Class Typically Require)

• None

Knowledge (position Requirements At Entry)

• Policies, procedures and regulations related to assigned program.
• Vocabulary and terms employed in area of assignment.
• General office machines.
• Word processing and database software.
• Correct grammar, spelling and English usage.

Skills (position Requirements At Entry)

• Customer service and interaction with key internal and external customers.
• Tact and diplomacy.
• Effective oral and written communication.
• Problem-solving.
• Scheduling and coordinating meetings and activities.
• Exercising independent judgment.
• Composing correspondence and reports.
• Accurate word processing and data input.
• Telephone etiquette.
• Ability to Perform all duties in accordance with applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations.
• Ability to design, create, and analyze reports, spreadsheets and databases.
• Ability to diffuse irate and hostile individuals.
• Ability to organize work to meet deadlines.
• Ability to research files and records.
• Ability to interpret program guidelines.
• Ability to perform multiple tasks and projects concurrently.
• Ability to operate a multi-line phone system.
• Ability to maintain confidentiality.
• Ability to maintain accurate files and records.
• Ability to handle urgent or emergency situations appropriately.
• Ability to maintain calendars and schedule meetings.
• Ability to track budgets and prepare fiscal-related documents.
• Ability to work effectively with individuals having diverse needs.

Mental Demands (positions In This Class Typically Require)

Required to meet strict deadlines. Experiences interruptions to concentration. Required to work with individuals having diverse needs. Answers calls from frustrated, demanding or difficult individuals. Required to work independently. May report to multiple supervisors. Performs multiple critical tasks and projects concurrently.

Physical Requirements

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

Conditions Of Employment

AISP pay range D $ 32.90 to $34.85/hour (starting at $ 32.90/hour) 40 hours per week for a 197-day annual assignment. This position is covered by a collective bargaining agreement.

Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.

Note

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

Notice of Non-Discrimination

Bellevue School District Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Ethnicity, Creed, Religion, Color, National Origin, Age, Honorably Discharged Veteran Or Military Status, Sexual Orientation, Gender Expression, Gender Identity, Homelessness, Immigration Or Citizenship Status, The Presence Of Any Sensory, Mental, Or Physical Disability, Neurodivergence, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts Of America And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination

Civil Rights Compliance Coordinator

Title IX Compliance Coordinator Gender-Inclusive Schools Compliance Coordinator Name: Nancy Pham, Director of Compliance and Legal Affairs Address: 12111 NE 1st Street, Bellevue, WA 98005 Telephone Number: 425-456-4248 Email: [e-mail] Section 504/ADA Coordinator Name: Kerince Bowen, Director of Counseling Address: 12111 NE 1st Street, Bellevue, WA 98005 Telephone Number: [phone] Email: [e-mail] Members of the public with disabilities who have specific concerns about the effectiveness of the District’s communications to them should contact Janine Thorn, Chief Communications and Engagement Officer, at 425-456-4000 or [e-mail].