Operations + Project Management Assistant

TheMinCave; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

TheMinCave is seeking a detailed-oriented Operations + Project Management Assistant to support an innovative fitness company working with pregnant and postpartum athletes. This part-time contractor role involves coordinating projects and maintaining operational workflows, perfectly suited for a tech-savvy individual passionate about women's health. Successful candidates will thrive in a dynamic environment, bringing strong organizational skills and experience in project management.

Qualifications

• At least 2 years of experience in operations, OBM, or admin roles in an online business.
• Excellent communication, organization, and follow-through.
• Strong familiarity with the systems and tools used.

Responsibilities

• Review + maintain project management system daily.
• Track project timelines and flag blockers.
• Support product launches and marketing initiatives.

Skills

Organization

Communication

Problem Solving

Tech Savvy

Time Management

Education

Bachelor’s degree preferred

Tools

Click Up

Asana

Zoom

Slack

Canva

GSuite

Click Funnels

Wordpress

Job description

Everyday Battles is a female-led fitness and education company supporting pregnant and postpartum athletes and the coaches who train them. We’re passionate about providing no-nonsense, evidence-based programs that prioritize long-term athleticism, health, and integrity.

We’re looking for a detail-driven, tech-savvy Operations + Project Management Assistant to help support our systems, launch plans, and team operations. You’ll work closely with our Director of Operations to ensure that projects, launches, and systems run smoothly behind the scenes.

This is a part-time contractor role with growth potential as our brand expands.

You’re a great fit if you...

• Thrive in fast-paced environments and love organizing moving pieces
• Enjoy building, tracking and managing a project (prior PM experience required)
• Are known for your follow-through and responsiveness
• Take initiative, solve problems, and don’t wait to be told what to do
• Enjoy keeping things streamlined, tidy, and on-time
• Have a strong sense of ownership and accountability
• Are a clear communicator—both written and verbal
• Are tech-proficient and quick to learn new systems
• Are passionate about women's health, fitness, or online business

Responsibilities

• Review + maintain project management system daily
• Track project timelines, follow up with team members, and flag blockers
• Update and manage company SOPs directory
• Maintain and help with creation of opt-in/sales pages
• Spearhead email marketing (sending/scheduling)
• Support product launches and marketing initiatives
• Provide admin support to the Ops Director and CEO as needed
• Weekly outreach to podcasters and podcast guests

Systems We Use:

Click Up, Asana, Zoom, Slack, Canva, GSuite, Click Funnels, Kit, Zapier, Wordpress, Thrivecart, Teachable, Loom, Acuity, Link Tree, among others.

Qualifications

• At least 2 years of experience in operations, OBM, or admin roles in an online business
• Familiarity with digital marketing launches and working remotely
• Excellent communication, organization, and follow-through
• Tech-savvy with strong organizational and time management skills
• Experience using or eagerness to learn our tech stack (mentioned above)
• Bachelor’s degree preferred.
• Stable internet connection, computer and independent work space.
• Strong familiarity with the systems and tools we use.
• Must be available for at least 2–3 hours of overlap within 9am–5pm MST, Mon–Fri
• Must be able to attend our weekly team meeting on Mondays at 9:30am MT

Compensation

• Starting at ~8 hours/week
• $750/month
• This is a 1099 contractor role
• Potential for increased hours and responsibilities based on performance

About Pregnancy & Postpartum Athleticism

We are a trusted, no-fluff resource for athletes and coaches navigating pregnancy, postpartum, and beyond. Our programs and certification courses help women train smart and stay strong across all seasons of motherhood. With over 5,000 coaches certified worldwide, we’re proud to lead a values-driven company that centers performance, education, and empowerment.

OUR VALUES ARE:

• Win Together – We believe success is a team sport
• Practice Brave – We lead with courage, especially in uncertain seasons
• Industry Integrity – We lead with facts, not fads
• Embodiment – We live the values we teach
• All In – We show up fully for our mission, our team, and our athletes

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️ PleaseDO NOT APPLYif you cannot demonstrate relevant experience in the key areas listed above or meet the location requirements.

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