Operations & Project Coordinator (Singapore)

Knight Corp Asia; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

A leading company in the United States is seeking an Operations & Project Coordinator to support its accounting, corporate secretarial, and tax functions. The role involves project coordination, operations management, and client communication, ensuring compliance with regulatory requirements. The ideal candidate will possess strong project management skills and effective business communication abilities. This position offers a collaborative environment with opportunities for process improvements and efficiency enhancements.

Benefits

Monday to Friday

Yearly performance bonus

Qualifications

• Skills in project management and business communication.
• Problem-solving attitude.

Responsibilities

• Monitor project deadlines and ensure timely completion.
• Oversee daily administrative tasks and maintain internal databases.
• Assist in preparing financial statements and compliance reports.

Skills

Project management

Business communication

Problem-solving

Job description

Role Overview

The Operations & Project Coordinator supports the firms accounting, corporate secretarial, and tax functions by overseeing administrative tasks, tracking project deadlines, reminders and ensuring compliance with regulatory requirements. They act as a bridge between different departments, ensuring seamless coordination and execution of tasks.

Key Responsibilities

Project Coordination

• Monitor and track project deadlines, ensuring timely completion of deliverables.
• Coordinate with accounting, tax, and corporate secretarial teams to ensure smooth workflow.
• Maintain project documentation, including client records, compliance reports, and financial statements.
• Assist in preparing status reports for management and clients.

Operations Management

• Oversee daily administrative tasks, including scheduling meetings, managing correspondence, and handling client inquiries.
• Maintain internal databases for accounting, tax filings, and corporate secretarial records.
• Ensure compliance with regulatory requirements (e.g., IRAS, ACRA, and other governing bodies).
• Support the implementation of process improvements to enhance efficiency.

Accounting & Tax Support

• Assist in the preparation of financial statements, tax filings, and GST submissions.
• Coordinate with auditors and tax consultants for annual reporting and compliance.
• Track invoice payments, accounts receivable, and payable to ensure financial accuracy.

Corporate Secretarial Support

• Prepare and maintain corporate documents, including resolutions, meeting minutes, and statutory filings.
• Liaise with clients to ensure timely submission of ACRA filings and compliance reports.
• Assist in the incorporation of new entities and updating company records.

Communication & Client Management

• Act as a point of contact for clients, addressing inquiries related to accounting, tax, and corporate secretarial matters.
• Coordinate with external stakeholders, including government agencies, auditors, and legal advisors.
• Prepare client reports and presentations for business meetings.

Preferred candidate profile

• Project management skills
• Good in business communications and have a problem-solving attitude

Perks and benefits

• Monday to Friday
• Yearly performance bonus