Operations & Programs Associate

ROME GROUP; St. Louis (MO); Hybrid; USD 42,900 - 48,750; Full time

Benefits offered by this job

Salary range

Hybrid work

Holidays & PTO

Professional development

Community service

Travel & expenses

Retirement plan

Insurance coverage

Job summary

PhilMO is seeking an Operations & Programs Associate to keep day-to-day operations running, providing essential administrative and coordination support for operations, programs, and member experience. This full-time, at-will role reports to the Operations Director and works closely with Learning & Network Manager.

The role offers hybrid work with 1–2 days in the statewide office in St. Louis; 37.5 hours/week; salary and comprehensive benefits including holidays, PTO, professional development,

Job description

Operations & Programs Associate

The Operations & Programs Associate is the person who keeps PhilMO running day-to-day – providing the essential administrative and coordination support that our operations, programs, and Member experience depend upon. This full-time, at-will role reports to the Operations Director and works closely with our Learning & Network Manager.

This opportunity suits people at different points in their career. For someone early on, it’s broad, hands‑on exposure to how a statewide nonprofit runs – finance, governance, membership, programs, and technology all in one seat. If you’ve already built these skills elsewhere – in a nonprofit office, small business, or corporate operations role – it’s a chance to apply your experience to advance a meaningful mission with a lean team. What matters most is being detail‑oriented, organized, and genuinely curious about the work.

Please access full Job Description (including specific tasks and time allocation), Required & Preferred Qualifications, and Application Portal here.

Title

Operations & Programs Associate

Reports To

Operations Director

Status

Full-Time, 37.5 hours/week; non-exempt

Where

Hybrid with approximately 1–2 days/week in the statewide office in St. Louis (Delmar DivINe, 5501 Delmar Blvd Ste 310A, St. Louis, MO 63112); in‑person work is driven by team and program needs

Hours

37.5 hours/week, with occasional early mornings or evenings to support Board, Member, and community events

Compensation & Benefits

• Salary:$42,900-$48,750 ($23–25/hour) negotiable within range based on experience.
• Flexibility in Work Schedule & Location. Generally, the PhilMO team works when and where they are most productive. We support hybrid schedules and maintain a physical workspace at the Delmar DivINe. We ask employees to work at least 51% of the time in Missouri.
• Holidays & Time Off. All team members qualify for at least 15 paid holidays and paid time off (PTO). Full‑time PTO begins at 15 days annually.
• Professional Development. As a learning organization, we invest in the development of each employee. All team members are expected to engage in – and may propose – team and individual learning opportunities.
• Community Engagement. Paid time is allocated for team members to serve in community‑facing volunteer capacities. Service is optional and self‑directed; it must align with PhilMO values and nonprofit status (e.g., partisan political work is not eligible).
• Travel & Expenses. Pre‑approved work‑related expenses, including travel and technology equipment, will be directly paid or reimbursed.
• Retirement. 3% of salary contributed by PhilMO into a retirement account annually (optional employee contribution).
• Insurance. 100% health, dental, vision, life, short‑term, and long‑term disability insurance premium coverage for the full‑time employee; coverage for dependents may be purchased.

Timeline and Process to Apply

• Application Deadline: Sunday, July 26, 2026
• Application Instructions:
  • Please visit our Career page and apply via online portal. Be prepared to upload a resume (PDF), share your contact information, and provide written responses to these questions:
    • What is your comfort level and proficiency with organizational technology and software?
    • What is your approach to juggling competing priorities and staying organized?
    • What are three things we should know about you?
  • Please use the space you need to clearly communicate your answers; we anticipate responses will be approximately 100-400 words. We urge you to write your own responses: your natural answer is most useful to our process.

PhilMO is committed to a transparent and respectful hiring process. Candidates invited to interview will receive information about the process and what questions to expect.