Operations & Program Support Coordinator with Security Clearance

TQI Solutions; Honolulu (HI); Hybrid; USD 65,000 - 75,000; Full time

Job summary

TQI Solutions seeks proactive, visionary thought leaders to drive impactful solutions for clients in Hawai'i. This role serves as the local extension of Corporate HR, delivering embedded operational support to the PHNSY program team.

The position is full-time, exempt, with a hybrid work location possible. A DoD/government contracting background and active security clearance are highly valued in this role, which offers solid benefits and growth opportunities.

Qualifications

• Bachelor's degree preferred.
• 5+ years of administrative, operations, or coordination experience.
• Active security clearance required.
• Experience in DoD or government contracting preferred.
• Strong Excel and Office skills.

Responsibilities

• Process and track system account requests accurately and per procedures.
• Coordinate onboarding logistics for new hires, including badging and workspace setup.
• Maintain compliance data to support IMS and CMMI requirements.
• Enter and maintain HR and compliance data in designated systems.
• Assist with Vendor Approval System (VAS) and Monthly Status Reports (MSRs).
• Oversee administrative tracking systems and processes.
• Prepare monthly program reports for HQ.
• Provide local recruiting coordination and candidate communications.
• Coordinate meetings, agendas, materials, and notes.
• Track training completion and compliance for site personnel.
• Review Costpoint for accuracy and compliance.
• Liaise with local staffing agencies as needed.
• Provide administrative support to Program Manager and Deputy PM.

Skills

Excel proficiency

Office suite

Communication

Attention to detail

Education

Bachelor's degree

Tools

Costpoint

Job description

TQI Solutions seeks proactive, visionary thought leaders to drive impactful solutions for clients. We value our team, offering work-life balance, excellent benefits, and career growth. Join us and immerse yourself in a rewarding experience like no other. We are seeking an HR Operations & Program Support Coordinator to serve as the local extension of Corporate HR and provide embedded operational and administrative support to the PHNSY program team. The estimated salary range for this role is $65,000-$75,000 per year. Final compensation is dependent upon the candidate's skills, qualifications, contract-specific guidelines, and geographic location. TQI is committed to pay equity and compliance with the Hawaii Pay Transparency Act; we do not request or consider prior salary history when making employment offers.

Key Responsibilities

• Process and track system account requests accurately and in accordance with established procedures.
• Coordinate onboarding logistics for new hires, including badging, system access, workspace setup, and orientation scheduling.
• Maintain and update compliance-related data to support IMS and CMMI requirements.
• Enter and maintain HR and compliance data in designated systems and trackers.
• Assist with Vendor Approval System (VAS) and Monthly Status Reports (MSRs) as needed.
• Oversee all administrative tracking systems and processes.
• Assist in preparation of monthly program reports to HQ.
• Provide local recruiting coordination, including interview scheduling and candidate communications.
• Coordinate meetings, prepare agendas and materials, and capture notes as requested.
• Track mandatory training completion and compliance requirements for site personnel.
• Serve as a backup reviewer for Costpoint, ensuring accuracy and compliance with company policies.
• Serve as a liaison with local staffing agencies as needed.
• Provide administrative support to the Program Manager and Deputy Program Manager, including calendar management, meeting coordination, and document preparation.

Position Details

This is a full time, salaried, exempt position. Hybrid work location may be authorized.

Qualifications

• Bachelor's degree preferred.
• 5+ years of administrative, operations, or coordination experience, preferably in DoD or government contracting environments.
• Strong proficiency in Microsoft Excel and Microsoft Office (pivot tables, formulas, charts; macros not required).
• Ability to understand and edit technical documents with precision.
• Strong written and verbal communication skills.
• Detail-oriented with the ability to manage multiple priorities and deadlines.
• Self-directed, forward leaning, and comfortable working independently.
• Experience supporting senior leaders or program leadership preferred.
• Active security clearance required.
• This position requires the ability to maintain the required U.S. government security clearance throughout employment.

About TQI Solutions

TQI Solutions, Inc. is a Service-Disabled Veteran-Owned Small Business with staff located in VA, WA, DC, GU, HI, and CA. We provide Mission and IT Support Services to a wide range of DoD clients. At TQI Solutions, our aim is to surpass customer expectations through results-oriented services and solutions that ensure mission success. We take pride in fully embracing our clients' missions as our own and consistently delivering world-class technical solutions. Our team comprises dedicated problem solvers who prioritize building lasting and mutually trusting relationships with our customers.

Equal Opportunity Employer

TQI Solutions is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, disability, or veteran status.