Operations/Office Manager

Detail Renovations; City of Glen Cove (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Detail Renovations is looking for an Operations/Office Manager to oversee administration and ensure smooth office operations in a high-end renovations company. The ideal candidate will have a background in office management, exceptional communication skills, and a passion for luxury renovations, contributing to prestigious projects and a rewarding work environment.

Benefits

401K with company match

Medical & Dental coverage (50% by employer)

Paid Time Off (PTO)

Sick Days and Holidays

In-office lunches, boat trips, happy hours, and dinners

Qualifications

• 6+ years of experience in office management or administrative roles, preferably in luxury renovations.
• Strong organizational skills with multitasking ability.
• Ability to manage and lead a team.

Responsibilities

• Ensure the company financials are up to date.
• Create contracts and change orders for clients.
• Maintain good relationships with property managers.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Education

Bachelor’s degree in business administration, management, or a related field

Tools

Microsoft Office Suite

Job description

The success of any relationship is based upon honesty, open communication and integrity. The relationships built at Detail Renovations are constructed upon that very foundation. The livable works of art we create in partnership with our clients, industry leading architects and interior designers and specialized craftsmen is a result of collaboration, agility and working toward a shared vision.

We truly enjoy the creation process and we operate from that passion and excitement from initial meeting past project completion. Our focus is always on the bigger picture, to make our client’s visions a reality. Our efforts are consistently in the details, none are too small and all are given the attention they deserve. We measure our success not by the projects completed but by the glowing accolades our clients share. Their appreciation of our above and beyond efforts, hands-on approach, creative solutions, high quality standards and respect of their space are our greatest achievements.

"A vision of luxury, functionality and comfort, a home should be nothing short of excellence"

A gift for seeing the highest potential within a space is what led David Dynega to found Detail Renovations in 2002. The renovation and construction industry was a natural fit for David, working in it alongside family since the age of 11. After receiving his Bachelors degree in Business Finance from Baruch College, David established Detail Renovations with a passion to prove the stereotypical contractor reputation wrong. His goal is not just to make the dreams of his clients become a reality, but to surpass them through the highest levels of persistence, communication, organization and professionalism he holds himself and his staff to.

David’s desire to leave his clients glowingly happy is the motivation behind the solutions-oriented, high-energy and positive environment he creates in the Detail Renovations offices and every work site he visits. When he’s not completing an item on his punch list, David loves to relax near (or on) the water with his loving wife, son and their first baby, their dog Chewie, in their hometown of Locust Valley, NY.

Operations/Office Manager

This is an excellent opportunity for a self-motivated and detail-oriented Operations/Office Manager to join a hard-working team working on high-end residential projects. This opportunity is with a firm that has a transparent, collaborative, challenging, rewarding, and trusting work environment, and culture. Provide guidance and grow your experience with this talented team.

We are seeking an organized and detail-oriented Operations/Office Manager to oversee the administrative operations of our luxury/high-end renovations company. The ideal candidate will play a pivotal role in maintaining smooth office procedures, managing staff, and ensuring efficient communication within the company and with clients. The Operations/Office Manager will contribute to creating a seamless experience for our clients and supporting the overall success of our luxury renovation projects.

If you are a proactive and driven professional with a passion for luxury renovations and a proven track record in operations/office management, we invite you to apply for the position of Operations/Office Manager. Join a dynamic team and contribute to the success of prestigious projects, making a lasting impact on the world of luxury renovations.

Key Responsibilities

• Ensure the company financials are up to date and current.

• Create all new contracts and change order for clients ensuring that payments can be executed in an effective and timely manner.

• Maintain a good relationship with property managers and other key partners through periodic meetings and reporting.

• Continually monitor subcontractors COI, insurance and licenses which will limit company exposure.

• Prepare company paperwork for annual insurance audits to ensure insurance premiums are accurate.

• Perform all necessary office management duties to ensure smooth operation of the company.

• Assist in marketing efforts to help the company grow their client/market base.

• Following and Implementing workflow procedures and processes.

• Ensuring that clients are satisfied.

• Upholding the company's image in the market.

• Continually look for and implement better, more efficient, and effective ways to do the work.

Key Impact Areas

• Financial

• Procedures and Processes

Qualifications

• Bachelor’s degree in business administration, management, or a related field.

• 6+ years of proven experience in office management or administrative roles, preferably within the luxury renovations or construction industry.

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Excellent written and verbal communication skills, with a high level of professionalism.

• Proficiency in Microsoft Office Suite and office management software.

• Detail-oriented mindset and problem-solving abilities.

• Ability to manage and lead a team of administrative staff.

• Familiarity with basic bookkeeping principles and financial administration.

• Positive attitude, adaptability, and a strong work ethic.

Compensation and Benefits

• Annual Salary + Full Benefits Package

• Full Benefits Package – Medical & Dental (50% coverage by employer), 401K with company match, PTO, Sick Days, Holidays, In-office lunches, boat trips, happy hours, and nighttime dinners/outings, and more.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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