Operations Manager VitalRecords

Vital Records Control (VRC); San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Vital Records Control (VRC) in San Francisco seeks an Operations Manager to oversee daily records center and delivery operations, drive quality improvements, manage staffing, and support budget and forecasting. The role focuses on maintaining service levels, compliance, and customer satisfaction in a fast-paced setting.

The position emphasizes supervising operations, inventory accuracy, and coordinating with senior leadership to meet performance benchmarks while ensuring safety and disaster

Qualifications

• Supervisory experience (3–5 years preferred).
• High school diploma or equivalent required.
• Forklift certification preferred.
• Must pass drug screen and background check.

Responsibilities

• Lead daily records center/vault operations and delivery service.
• Oversee staffing and training of employees.
• Drive quality tracking and continuous improvement programs.
• Manage budget, forecasting, and cost controls.
• Ensure safety, accuracy, and orderly facility operations.
• Provide excellent customer service in person and by phone.

Skills

Problem solving

Detail-oriented

Organizational skills

Shift coverage

Education

High school diploma

Tools

Forklift certification

Valid driver's license with clean MVR

Drug screening

Job description

Summary

The Operations Manager’s responsibilities include but are not limited to implementing quality concepts throughout the operational processes to make continuous improvements; supervising records center/vault operations and delivery service; maintaining proper staffing; and reaching specific operational benchmarks.

Essential Functions

Personnel Management

Candidate will be responsible for, in part, hiring job candidates, training new/existing employees, enforcing company policies, and ensuring proper staffing.

Quality tracking and improvement

Candidate will work with Area Vice President and Director of Operations to improve the Company’s quality program.

Forecast Requirements

Responsible for budget control, budget reporting, and taking corrective actions to maintain fiscal responsibility.

Facilities/Equipment Maintenance

Responsible for maintaining clean and efficient facilities including vehicle/equipment maintenance. Properly maintain and control the use of currently available rack space and evaluate the need for additional racks.

Inventory Control

Responsible for daily records center/vault operations. Includes the auditing of daily paperwork, overseeing and reconciling daily vault inventories of critical accounts. Conduct and supervise bay audits.

Customer Service

Responsible for providing courteous and attentive treatment of all customers’ needs by presenting a professional and positive image when interacting with customers in person and over the phone.

Requirements

Competencies

• Problem solving skills
• Experience in implementing quality concepts and practice in a service industry work environment
• Detail-oriented work style
• Organizational skills
• Willing to take responsibilities for daily operations even if personal sacrifices are required (have cell phone, able to cover any shift, and run emergencies)
• Willing and able to do physical work when necessary
• Commitment to being a key leader in disaster recovery environment and embracing the unique requirements of servicing both internal and external customers in such an environment

Work environment

Must be able to tolerate heat in the summer and cold in the winter.

Physical demands

While performing the duties of this job, the employee is regularly required to stand and walk. The employee is occasionally required to sit, climb/balance, stoop, kneel, or crouch. Must be able to reach, handle, carry, and lift between 10 lbs. and up to 50 lbs. While performing job duties, the employee is regularly required to talk, hear, read, and identify numbers for accurate order filling and receiving of material.

Education And Eligibility Requirements

• Supervisory experience (3-5 years preferred)
• Valid driver’s license with clean MVR and clean background check
• High school diploma
• Forklift certification
• Must pass drug screen

Other duties

Other duties may include additional activities, duties, and responsibilities as necessary.