Operations Manager 1, Humanities

Yale University; New Haven (CT); Hybrid; USD 85,000 - 135,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Yale University in New Haven seeks an Administrative Services Manager to join the FAS divisions. You will oversee administrative, financial, and operational services, coordinating with Facilities, HR, IT, Procurement, and Faculty Affairs to ensure timely, compliant support for faculty, staff and students.

The role emphasizes internal controls, budget monitoring, talent development, and strategic resource planning in a complex university environment, with a hybrid on-campus/remote schedule.

Qualifications

• Bachelor’s degree and minimum three years of related experience, including leadership/project management/supervisory responsibilities.
• Thorough working knowledge of accounting, financial reporting and analysis; familiar with budgeting and financial plans.
• Experience implementing internal controls and ensuring compliance in a complex university setting.

Responsibilities

• Oversee administrative, financial, and operational services for the unit. Act as liaison with service providers (Facilities, HR, IT, Procurement, Student Services, Faculty Affairs).
• Monitor service delivery and escalate issues to leadership as needed.
• Partner with the LA to build financial plans, provide reporting, and monitor budgets.
• Support talent management, performance development, and career progression for non-faculty staff.
• Implement and maintain strong internal controls to protect university assets and ensure compliance.
• Contribute to strategic planning and resource allocation for the unit.

Skills

Decision making

Data analysis

Excel

Communication

Change management

Internal controls

Diversity sensitivity

Confidentiality

Education

Bachelor’s degree and minimum three years of related experience

Tools

Workday

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Dually reporting to the Lead Administrator for the FAS Divisions of Humanities, Social Sciences and Academic Services and the Operations Manager 2 for the Division of Humanities ensure that faculty, students and staff in FAS Humanities division receive high quality administrative support in a manner compliant with university policies and procedures, and marshal and leverage available resources (financial or otherwise) to help advance the departments' and university's mission. Enable faculty and program leadership to maximize their focus on program activities by managing and implementing assigned financial and/or administrative support services for multiple departments, assessing the operational challenges and opportunities, working to develop and implement solutions with others as appropriate and serving as a critical conduit for strengthening the interface between department needs/requirements and service provider activities. Will perform other duties as assigned and may be utilized in any department.
The current hybrid work schedule for this position is 4 days on campus with 1 remote workday. You may be required occasionally to work on site more often in a given week due to operational needs. In the event, the university/department transitions to being on campus five days a week, either temporarily or permanently, the hybrid schedule will be suspended or subject to change at management discretion.

Required Skills And Abilities

• Well-developed decision-making, planning, organizational, problem-resolution and supervisory skills. Demonstrated ability to manage time and resources effectively, measure and monitor progress and redirect efforts as needed.
• Ability to compile, analyze, and explain data accurately, and to analyze and resolve complex issues with judgment and tact. Demonstrated proficiency in Excel and experience with database management.
• Excellent written and verbal communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the university.
• Ability to anticipate changes in the business environment and proactively manage change. Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment.
• Ability to be sensitive to cultural differences and ability to interact effectively with individuals from diverse cultural backgrounds. Ability to manage confidential matters and remain discreet in relations with staff and others.

Preferred Skills And Abilities

• Experience with University financial and administrative systems (e.g., Workday) and knowledge of relevant processes and policies.
• Proven experience in higher education administration, interacting with faculty, staff, and other departments.

Principal Responsibilities

• Administrative Services Manager: Provides efficient and effective delivery and integration of all administrative services (academic, financial, research and/or clinical) for which (s)he is accountable. Serves as the unit's point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services and Faculty Affairs), ensuring that providers are apprised of unit needs and relevant information, taking action where needed. Monitors the adequacy of service delivered by outside providers. Escalates issues or concerns related to administrative and operational services to the LA. 2. Financial Analyst and Manager: Partners with the LA to build financial plans for the unit. Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit’s financial resources, e.g. performance against budget. Recommends adjustments; takes action as appropriate. Oversees daily financial monitoring; authorizes transactions per policy. Provides support to unit's Dean/Director/Chair for financial inquiries. Identifies available financial resources (current/future); recommends how to deploy efficiently to support unit objectives. Prepares all funds budgets, including gathering historical information, providing analysis and quality control. Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA. 3. Risk Manager: Implements and maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action in order to protect Yale’s assets, resources, information, and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff are knowledgeable of the regulations, policies, procedures and Yale requirements as they pertain to their scope of activity. Escalates issues to the LA as appropriate. 4. University Citizen: Connects the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities. Engages in initiatives generated by the LA and the University. Represents unit needs, challenges, and opportunities at the LA and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others. 5. Talent Manager and Developer: Utilizes effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel. Works with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements. Partners with the LA in the assessment of current unit non-faculty personnel and future talent needs. Makes recommendations for the movement of administrative talent and the development of Business Operations staff. Cultivates a diversity of backgrounds and perspectives in the unit. 6. Strategic Resource: Partners with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit's administrative and operational priorities and support strategic planning process. Translates unit strategy into actions. Recommends resources needed to achieve short-term and long-term goals; identifies any factors that may impact the unit’s ability to successfully meet its mission and goals. Assesses level of financial and non-financial resources available for the unit to achieve its goals, e.g., funding, space, technology, staff capabilities and capacity. Recognizes and raises potential issues, ideas and solutions to LA.

Required Education And Experience

Bachelor’s degree and minimum three years of related experience including demonstrated leadership, project management and/or supervisory experience; or equivalent combination of education and related experience. Thorough working knowledge of accounting, financial reporting and analysis, preferred: fund accounting. Experience preparing budgets, forecasts and financial plans; experience integrating multiple pieces of financial information to identify themes, trends, and issues.

Job Posting Date

09/14/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior