Assistant Administrator, Staff Administration

Yale University; New Haven (CT); Hybrid; USD 62,000 - 92,000; Full time

Job summary

Yale University in New Haven seeks an Assistant Administrator, Staff Administration to partner with the Child Study Center and Pediatrics within CPP and to manage staff administration and operations for these departments. You will guide HR processes, onboarding and offboarding, performance support, and compliance.

The role requires a Bachelor's degree and at least three years of related experience, with the ability to work with senior leadership and multiple HR partners in a hybrid Yale

Qualifications

• Bachelor’s Degree in a related field and at least three years of experience.
• Equivalent combination of education and related experience may be considered.

Responsibilities

• Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance.
• Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the unit and other University offices.
• Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work.
• Prepares and monitors budgets, financial forecasts, and analyses and the actual vs. budgeted performance.
• Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies.
• Plans and facilitates training sessions for the department when new policies or practices are adopted.
• Ensures compliance with University and federal health and safety regulations as they apply to the unit.
• Initiates, plans and develops administrative policies for the assigned unit.
• Contributes to long-range administrative planning for the unit.
• Implements University and departmental policies as they pertain to the administrative function of the unit.
• Supervises and leads staff.
• May perform other duties as assigned.

Skills

Staff Administration

HR processes

Decision making

Time management

Independence

Interpersonal skills

Customer service

MS Office

Education

Bachelor's degree in related field

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Associate Director of Staff Administration & Operations, the Assistant Administrator, Staff Administration serves as a strategic partner to the departments of Child Study Center and Pediatrics within the Child Study, Pediatrics, Psychiatry IBO (CPP) and manages the staff administration and operations for those departments. This includes guidance with human resources and operational management with duties that include managing the hiring processes of staff, temporary, and Yale students by providing onboarding and offboarding support for staff, performance management support, broad departmental communications with regard to staff administration updates or changes, workforce and organizational planning processes, maintaining compliance with university and Federal training and reporting requirements, providing coaching and leadership to faculty and managers in matters among other related tasks. The Assistant Administrator, Staff Administration takes action needed to address challenges and assists the Associate Director and senior leadership team on change management and organizational review. Working in collaboration with the AD and team, this position will design and coordinate procedures specialized to the faculty and staff it supports and assists in the continual development of an effective administrative infrastructure to build a strong, efficient and highly responsive team for staff administration and operations. The Assistant Administrator also partners with the assigned HR Business Partner (HRBP) and the Associate Director of Staff Administration in areas such as HR, Labor Relations, and university initiatives. Oversees onboarding and offboarding processes in collaboration with the Space & Operations Manager and provides expert guidance on HR and administrative policies, procedures and operational processes for the assigned departments. They will provide cross-coverage for the Manager of Staff Administration & Operations for the department of Psychiatry in the CPP IBO, as well as share in the oversight and assignment of transactional work to the team’s Sr. Administrative Assistant.

Other Duties May Be Assigned As Required.

Required Skills and Abilities

• Strong knowledge of Staff Administration and/or HR processes. Demonstrated strong decision making and critical thinking skills, time management skills, and a “can do” attitude who takes initiative and can work with independence and as part of a team. Ability to anticipate changes and be flexible.
• Experience overseeing administrative staff. Ability to inspire a high level of commitment and performance. Demonstrated ability to handle confidential and sensitive information.
• Demonstrated superior interpersonal skills and the ability to interact with faculty staff, students, leadership and administrators at all levels in a highly professional and responsive manner. Excellent customer service skills and ability to work skillfully with internal and external partners when dealing with complex issues and sensitive situations.
• Ability to represent the IBO/departments well when working with peers and colleagues both within the university and outside of the university.
• Demonstrated advanced computer skills including Microsoft Office Suite (Outlook, Teams, Word Excel etc.). Willingness to learn new software and programs with the ability to look outside the box for systems that help with efficiency and best support the departments.

Principal Responsibilities

• Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned Required Education and Experience Minimum requirement of Bachelor’s Degree in related field and three years of experience or an equivalent combination of education and related experience.

Job Posting Date

09/02/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (22)

Salary Range

$61,500.00 - $91,875.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.