Operations Manager

State of Indiana; Indianapolis (IN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Health savings account

Pension plan options

Paid leave policies

Education reimbursement

Job summary

The State of Indiana seeks a dedicated professional for the Indiana State Long-Term Care Ombudsman Program Operations Manager in Indianapolis, located at IGCS- FSSA, Office of the General Counsel. You will advocate for residents, investigate complaints, coordinate statewide intake and referrals, and support statewide operations including certification programs.

The ideal candidate is organized, collaborative, and communicates clearly, with strong problem-solving skills and a commitment to

Qualifications

• Experience applying knowledge, skills, and abilities in a similar role.
• Specialized knowledge of program area and pertinent rules/regulations.
• Ability to communicate effectively.
• Ability to work with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.

Responsibilities

• Monitor program performance indicators and ensure effectiveness.
• Develop, update, and monitor program policies and procedures.
• Answer questions about program policies for customers.
• Serve as technical consultant to stakeholders to clarify policies.
• Prepare and disseminate monthly and annual program reports.
• Review budgets and allocate program assets appropriately.
• Monitor compliance and suggest efficiency improvements.
• Prepare training materials and train agency staff on program requirements.
• Deliver communication plans and communications to stakeholders.
• Act as liaison between the agency and other state and federal agencies.

Skills

Communication

Policy interpretation

Budgeting

Stakeholder management

Analytical thinking

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Family & Social Services Administration (FSSA):

FSSA was established by the Indiana General Assembly in 1991 to consolidate and better integrate the delivery of human services by state government. FSSA is a health care and social services funding agency. Ninety-four percent of the agency’s total budget is paid to thousands of service providers ranging from major medical centers to a physical therapist working with a child or adult with a developmental disability. The seven care divisions in FSSA administer services to more than 1.5 million Hoosiers. FSSA’s mission is to compassionately serve Hoosiers of all ages and connect them with social services, health care and their communities.

Role Overview:

The full title for this role is Indiana State Long-Term Care Ombudsman Program Operations Manager and location of this position is in Indianapolis at IGCS- FSSA, Office of the General Counsel (OGC) . In this role, you will advocate for residents, investigates complaints, reviews and triage Notices of Transfer or Discharge, coordinate statewide complaint intake and referrals, and support statewide operations, including coordination of the statewide certification program for local ombudsmen and certified volunteers. You will complete training provided by the State Office and become certified as a Long-Term Care Ombudsman in Indiana.

The ideal candidate will be a dedicated professional who is an organized, collaborative professional with strong communication, critical thinking, problem-solving skills and is committed to protecting the rights, health, safety, and quality of life of Indiana's long-term care residents.

The salary for this position traditionally starts at$47,320.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Monitor key performance indicators to ensure program effectiveness.
• Assist in developing, updating, and monitoring all policies and procedures related to the program area.
• Answer customer questions about program policies and procedures.
• Act as technical consultant to stakeholders to clarify and interpret policies and procedures.
• Prepare and disseminate monthly and annual program reports.
• Review the budget and program assets are allocated appropriately.
• Monitor compliance and make recommendations to the program to increase efficiencies.
• Prepare training materials and train agency employees on program requirements and usage.
• Deliver communication plans and communications.
• Serve as a liaison between agency and other state and federal agencies.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Working knowledge in program subject matter obtained through experience and/or education.
• Specialized knowledge of program area including pertinent rules and regulations.
• Basic knowledge of all source materials and references including federal and state laws governing the programs.
• Ability to implement new principles and policies and discern any far-reaching implications.
• Ability to communicate effectively.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Ability to work effectively with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.

A degree is not a standard requirement for this role. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Some positions may include specific education requirements depending on the program scope.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .