Operations & Logistics Administrator: Saint Martin de Porres High School

Diocese of Cleveland; Cleveland (OH); Sur place; USD 45 000 - 50 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision insurance

401(k) with company match

Professional development opportunities

Life insurance

Long-term disability insurance

Résumé du poste

Saint Martin de Porres High School in Cleveland seeks a dynamic CWS Operations & Logistics Administrator to support its urban college-preparatory and career-readiness program. The Corporate Work Study (CWS) Operations & Logistics Administrator leads the daily execution and coordination of essential operational and logistical functions within the department.

The role requires managing attendance, transportation, employment documentation, event logistics, and student programming while

Qualifications

• Experience managing daily operations, logistics, or projects.
• Strong organizational skills and the ability to maintain accurate records.
• Proficiency with spreadsheets, email, and shared documents.
• Experience with databases or student information systems preferred.

Responsabilités

• Lead daily CWS operational functions with accuracy and timeliness.
• Record attendance, coordinate transportation, and verify schedules.
• Coordinate employment documentation and pre-employment screenings.
• Plan and execute Department events and manage logistics.
• Supervise students on campus and deliver career-readiness programming.

Connaissances

Organizational skills

Communication

Microsoft Office

Google Workspace

Driver's license

Formation

Bachelor’s degree or two years relevant experience

Outils

Salesforce

PowerSchool

Description du poste

# Operations & Logistics Administrator: Saint Martin de Porres High SchoolFull TimeSt. Martin de Porres High SchoolCleveland, OHCWS Operations & Logistics Administrator**Saint Martin de Porres High School — Cleveland, Ohio**## Position Details* **Department:** Corporate Work Study (CWS)* **Employment Category:** Non-Contract, 12 Months per Year* **FLSA Status:** Exempt* **Salary Range:** $45,000–$50,000 annually* **Reports To:** Director of CWS Operations, Training & Credentialing* **Regular Schedule:** 7:30 a.m.–4:30 p.m.* **Additional Hours:** May be required for scheduled events or operational needs.## Position OverviewSaint Martin de Porres High School is seeking a dynamic, energetic, and self-driven CWS Operations & Logistics Administrator to support its innovative urban college-preparatory and career-readiness program.The Corporate Work Study (CWS) Operations & Logistics Administrator leads the daily execution and coordination of essential operational and logistical functions within the department. Working closely with the Director, Relationship Managers, and Sales team, this individual ensures efficient, consistent operations that support student success and strong partnerships with participating employers.Key areas of responsibility include student attendance, transportation, employment documentation and compliance, recordkeeping, event logistics, and student programming. The successful candidate will demonstrate exceptional organizational skills, independent judgment, proactive problem-solving, effective communication, and reliable follow-through.## Essential Responsibilities### 1. Operations Management and Process Improvement* Lead daily CWS operational functions, ensuring accuracy, efficiency, timeliness, and consistent service.* Independently manage daily priorities, anticipate operational challenges, and resolve routine issues while appropriately escalating significant concerns.* Monitor operational performance in collaboration with Relationship Managers, identify opportunities for improvement, recommend solutions, and implement approved process changes.* Collaborate with the Director to establish operational goals, develop action plans, and complete assigned projects on time.* Provide regular departmental updates on operational performance, project progress, emerging concerns, and recommended actions.* Maintain written procedures, communicate changes to affected staff, and train designated staff to cover essential responsibilities.### 2. Daily Attendance and Student Check-In* Record daily student work attendance in Salesforce and PowerSchool.* Contact families to confirm absences and notify worksite supervisors of absences, late arrivals, and schedule changes.* Track missed work hours and coordinate make-up time with students, families, and worksite supervisors.* Coordinate transportation for make-up work and verify completion with supervisors.* Update attendance records and follow up with students and families regarding outstanding work hours.* Correct attendance discrepancies and refer unresolved or recurring concerns to Relationship Managers.* Conduct morning check-in, verify uniforms, address student concerns, and direct students to assigned transportation.* Arrange afternoon check-in coverage and provide assigned staff with student return schedules and transportation updates.### 3. Transportation Coordination* Maintain current transportation routes, student rosters, worksite addresses, and schedules.* Communicate daily student absences and transportation changes to vendors and drivers.* Coordinate with transportation vendors to resolve missed pickups, delays, and route disruptions.* Notify affected students, families, worksite supervisors, and staff of transportation changes.* Document transportation incidents, address service failures with vendors, and report safety concerns and recurring problems to the Director.* Obtain and maintain required school van-driver certification and transport students as needed.* Communicate partner locations, pickup and drop-off times, and van routes as they change throughout the school year.* Create and maintain annual van routes, student attendance sheets, and transportation records.### 4. Student Employment Requirements and Records* Partner with Saint Martin de Porres Admissions to collect, complete, verify, and maintain required student employment documents.* Manage documentation for incoming students, including: + Work permits. + I-9 employment eligibility forms. + W-4 forms and employee withholding exemption documentation. + Minor-age agreements. + Student and parent agreements. + Universal consent forms.* Ensure students are prepared to begin work on their first day by coordinating required pre-employment screenings, training, documentation, and transportation.* Transport and accompany students to appointments when necessary.* Track completion of employment requirements and follow up with students and families regarding missing documentation.* Maintain student employment files and conduct routine Salesforce audits of job placements and timesheets.* Prepare documentation for Department of Labor compliance reviews.* Update student and company records, correct discrepancies, and prepare reports requested by the Director.### 5. Event Logistics and Department Operations* Lead and oversee logistics for CWS department events, including Job Team Orientation Day, Partner Appreciation, Presentation Day, and other assigned events.* Coordinate event registrations, orientations, transportation, schedules, rosters, materials, setup, check-in, and other operational needs.* Ensure events are organized, efficient, and successfully executed.* Answer CWS phone calls and emails and resolve operational questions.* Perform additional duties as assigned to support the Corporate Work Study department.### 6. Student Programming and Supervision* Supervise students who remain on campus on assigned workdays instead of reporting to their job placements.* Prepare career-readiness lessons, activities, and materials before each session.* Deliver planned programming that supports students' professional development.* Take attendance, enforce school expectations, review completed assignments, and document participation and behavioral concerns.## Education Requirements* A bachelor’s degree **or two years of relevant work experience** is required.## Experience and SkillsThe successful candidate will demonstrate:* Experience managing daily operations, logistics, or projects, including setting priorities, making independent decisions, and completing administrative tasks.* Strong organizational skills and the ability to maintain accurate records and track deadlines.* Proficiency with spreadsheets, email, and shared documents using Microsoft Office and Google Workspace.* Experience with databases or student information systems; Salesforce and PowerSchool experience preferred.* Experience working with high school students and families preferred.* Clear, professional communication with students, families, worksite supervisors, vendors, and school staff.* The ability to protect confidential student, family, and employment information.* A valid driver's license and the ability to meet school requirements for transporting students.* A commitment to the Catholic mission of Saint Martin de Porres High School and the Cristo Rey model of integrating education with meaningful work experience.## Mission and Professional ExpectationsThe CWS Operations & Logistics Administrator is expected to:* Fully embrace Saint Martin de Porres High School's mission, the Cristo Rey Network's Ten Standards for Mission Effectiveness, and the school's Five Pillars: **Work, Study, Serve, Lead, and Pray**.* Believe in the value of real-world learning experiences in supporting student growth, career readiness, and long-term success.* Foster a student-centered environment grounded in coaching, accountability, relationship-building, and active learning.* Support the school's Catholic mission and values while promoting ethical, respectful, and professional behavior among students and staff.* Demonstrate flexibility, initiative, and a willingness to contribute to the broader success of Corporate Work Study and the school community.* Work collaboratively as a positive and supportive member of the Saint Martin team.## Benefits and Compensation**Annual Salary:** $45,000–$50,000Benefits include:* Comprehensive medical, dental, and vision insurance.* Company-paid life insurance and long-term disability insurance.* 401(k) retirement plan with company match.* Professional development opportunities, as approved by the Director.* Eligibility for student loan forgiveness.## About Saint Martin de Porres High SchoolSaint Martin de Porres High School is a Catholic college-preparatory school serving students of modest means in urban Cleveland. As part of the Cristo Rey Network, the school integrates academic learning with professional work experience through its Corporate Work Study Program.The school's mission is to transform urban Cleveland one student at a time through the Five Pillars of **Work, Study, Serve, Lead, and Pray**. The CWS Operations & Logistics Administrator plays an essential role in connecting students with meaningful workplace experiences while supporting their academic growth, career readiness, and future success.## How to Apply**Candidates must apply through the Saint Martin de Porres High School employment website.**Submit your application through the official posting:Apply for CWS Operations & Logistics Administrator