Operations Coordinator (Cleveland)

Partnership Schools; Cleveland (OH); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health coverage

Paid vacation and personal days

Retirement plan with employer contrib.

Paid school holidays

Job summary

Partnership Schools is seeking an Operations Coordinator at Holy Name Elementary to bridge planning and execution of school operations. You will support enrollment, compliance, and events while maintaining systems like FinalSite and coordinating with the Director of School Operations.

The role requires strong organizational skills, problem solving, and relationship management to align network operations with school needs and ensure excellent educational outcomes.

Qualifications

• 2-4 years of operational experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Excellent analytical and problem-solving abilities.
• Customer service experience.
• Ability to learn quickly and respond to feedback.
• Ability to prioritize and manage multiple projects with attention to detail.

Responsibilities

• Support enrollment efforts and canvassing with school leadership.
• Coordinate and maintain school schedules and events.
• Assist with enrollment systems and data accuracy (FinalSite).
• Develop relationships with community partners for enrollment pipelines.
• Promote student re-enrollment and follow up on non-return reasons.
• Collaborate with DSO to ensure enrollment and attendance data accuracy.
• Oversee procurement and vendor relationships for supplies and services.
• Support compliance and safety reporting.

Skills

Operational Experience

Organization

Analytical Skills

Customer Service

Learning Agility

Multi-Project Management

Spanish Proficiency

Excel

PowerPoint

Attention to Detail

Education

Bachelor’s degree

Tools

Microsoft Excel

PowerPoint

Job description

Job Title: Operations Coordinator

Location: Holy Name Elementary

Salary Range: $27,500-$41,000

Schedule: Full-time, year-round position

Reports to: Director of School Operations (DSO)

Job Summary

The Operations Coordinator bridges operational planning and execution, focusing on managing school systems, supporting compliance, and assisting in enrollment efforts. They serve as a point of contact for resolving logistical challenges and ensuring operational excellence.

The ideal candidate is a strategic thinker, highly organized, and skilled at managing complex systems and relationships. This individual plays a pivotal role in ensuring the seamless alignment between network-wide operations and school-based needs, enabling schools to focus on delivering exceptional educational outcomes.

Responsibilities

Enrollment

• Contact prospective families from enrollment-in-progress list
• Support school leadership team in canvassing efforts
• Assist DSO in managing and updating FinalSite enrollment system
• Develop and sustain relationships with community partners that may serve as enrollment pipelines (PreK programs, day cares, afterschool enrichment, etc)
• Coordinate parent ambassadors for enrollment events
• Promote student re-enrollment, ensure that families receive regular reminders, and work to identify, document, and rectify reasons that families are not returning for following year

Financial Compliance

• Collects monthly receipts and completes monthly coding
• Deposit funds to the bank monthly
• May support with accounts payable, receivable, and payroll oversight

Leadership Support

• Manage school-wide schedules, including event coordination and calendar maintenance
• Oversee logistics for school-wide events, including parent meetings, assemblies, and staff trainings
• Collaborate with the DSO to maintain accurate student enrollment and attendance data
• Serve as a liaison between school staff and the DSO for operational updates and tasks
• Leads chronic absenteeism reduction efforts, by contacting families of absent students daily and cross-checking attendance records and comments for accuracy
• Roster students into NWEA three times a year per network testing schedule
• Coordinate procurement and vendor relationships, ensuring timely delivery of supplies and services

Facilities

• Submit maintenance ticket to Allegro (facilities) and Vinson (tech) systems
• Support compliance with safety protocols and regulatory requirements, including preparing reports and records
• Become fluent in school emergency plan
• Supports with transit and placement in School curriculum room, after DSO confirms order

Skills And Qualifications

• 2-4 years of operational experience
• Bachelor’s degree preferred
• Passionate commitment to the mission of Partnership Schools.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving skills.
• Customer service experience.
• Ability to learn quickly and respond to feedback.
• Ability to prioritize and manage multiple projects simultaneously with strong attention to detail and follow through within demanding timelines.
• Spanish proficiency preferred.
• Experience in Microsoft Excel and PowerPoint.

Compensation & Benefits

• Benefits for full-time employees include health coverage, paid vacation and personal days, paid school holidays, and a retirement plan with employer contribution.
• All employees are required to pass background checks.