Operations & Inventory Coordinator

BH Complete Solutions; United States; Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Remote work from LATAM or other remote

Paid time off

Salary review and performance-based增长

Training & development

Job summary

BH Complete Solutions is seeking a detail-oriented professional to manage day-to-day inventory health, coordinate with vendors, and streamline wholesale order flow while providing executive support. The role requires strong numerical skills, cross-border communication, and a proactive approach in a remote setting.

Responsibilities include stock replenishment, PO tracking, production scheduling, and outbound logistics, with growth opportunities in an expanding international team.

Qualifications

• Proven experience in inventory management or supply chain coordination.
• Strong numerical literacy and attention to detail.
• Excellent written and verbal English communication for cross-border collaboration.

Responsibilities

• Stock and replenishment to keep marketplaces and warehouses stocked.
• Inbound logistics: track shipments and resolve shortages or discrepancies.
• PO and supplier tracking: issue POs, monitor ETAs, review invoices.
• Production and finished goods: schedule in-house production and record entries.
• Wholesale fulfillment: manage stock and coordinate fulfillment.
• Lifecycle and expiration tracking: update removals, returns, and expirations.
• Forecasting support: collaborate on rolling projections with suppliers.
• Documentation and compliance: assist with labels and paperwork.
• Outbound logistics: coordinate trucking, carrier pickups, and BOL.

Skills

Inventory management

Supply chain coordination

E‑commerce operations

Executive support

English communication

Tools

Inventory software

Job description

BH Complete Solutions is a leading remote staffing agency connecting talented professionals across Latin America and globally with high-growth businesses throughout the United States. We are committed to fostering growth, excellence, and innovation, empowering professionals to build meaningful international careers while supporting vital operations for top-tier organizations.

About the Role

You’ll take ownership of day‑to‑day inventory health, vendor coordination, and wholesale order flow - along with providing executive support.

Responsibilities

Inventory & Order Management

• Stock & Replenishment: Ensure all marketplaces and warehouses remain fully stocked by maintaining strict min/max levels and proactive replenishment plans.
• Inbound Logistics: Reconcile inbound shipments across marketplaces; open, track, and manage carrier or supplier cases for any shortages or discrepancies.
• PO & Supplier Tracking: Create and place Purchase Orders (POs) with suppliers, monitor production ETAs, and review/approve supplier invoices.
• Production & Finished Goods: Set production schedules for in-house manufacturing, enter finished goods accurately into the inventory system, and maintain pristine records.
• Wholesale Fulfillment: Process wholesale orders seamlessly by checking on‑hand stock, determining optimal ship‑from locations, and coordinating fulfillment.
• Lifecycle & Expiration Tracking: Update inventory for removals, returns, and expired units; monitor stock/expiration reports to flag overstock risks and propose actionable sell‑through strategies.
• Forecasting Support: Collaborate with suppliers on rolling projections and forecasts.
• Documentation & Compliance: Assist suppliers with operational needs, including updated product labels, compliance documents, and paperwork.
• Outbound Logistics: Coordinate outgoing order logistics, including trucking arrangements, carrier pickups, and Bill of Lading (BOL) generation.

Executive Support & Customer Service

• Provide day‑to‑day administrative and operational executive support to leadership.
• Deliver responsive customer service to ensure smooth B2B operations and client satisfaction.

What We Are Looking For

• Proven experience in inventory management, supply chain coordination, e‑commerce ops, or a similar administrative role.
• Exceptional attention to detail and strong numerical literacy (comfortable tracking SKUs, POs, and spreadsheets).
• Excellent written and verbal English communication skills for seamless cross‑border collaboration.
• Proactive problem‑solver with the ability to manage competing priorities independently in a fast‑paced environment.

Benefits Package

• 100% Remote Work: Work comfortably from home anywhere in LATAM or supported remote regions.
• Wellness & Work-Life Balance: Dedicated sick days and paid time off to prioritize your health and well-being.
• Financial Growth: Annual performance evaluations with salary review and increase opportunities.
• Career Advancement: Ongoing training, professional development, and long‑term growth opportunities within an expanding international team.