Operations Implementation Specialist

Independence Pet Group; Chicago (IL); Remote; USD 70,000 - 100,000; Full time

Job summary

A leading company in pet health services is seeking an Operations Implementation Specialist to support data exchange with external partners. This remote position is ideal for candidates with a strong background in EDI file formats, file management, and project coordination. The role involves collaborating with Benefits Administrators to ensure data accuracy and compliance while handling file transfers securely. Join us for a fulfilling career with opportunities for professional growth and a pet-friendly work environment.

Benefits

Comprehensive full medical, dental and vision Insurance

12 weeks of 100% paid Parental Leave

Flexible Spending Accounts (FSA)

Retirement savings plan

Pet friendly office environment

Group Pet Insurance

Employee Assistance Program (EAP)

Qualifications

• 3+ years of relevant experience in data management.
• Solid understanding of EDI file formats.
• Familiarity with project management tools.

Responsibilities

• Manage eligibility and enrollment file feeds between systems.
• Review incoming enrollment files for accuracy.
• Ensure timely and secure delivery of files.

Skills

Attention to detail

Communication

Organizational skills

Collaboration

Education

Associate’s degree or equivalent work experience

Tools

Kleopatra

FileZilla

Jira

Job description

Operations Implementation Specialist page is loaded

Operations Implementation Specialist

Apply remote type Remote locations United States; Arizona time type Full time posted on Posted 30+ Days Ago job requisition id JR101238

Established in 2021,Independence Pet Holdingsis a corporate holding company that manages a diverse and broad portfolio of modern pet health brands and services, including insurance, pet education, lost recovery services, and more throughout North America.

We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach include our own insurance carrier, insurance brands and partner brands.

IPG is seeking an Operations Implementation Specialist to manage and support data exchange between our system and external Benefits Administrators. This role is responsible for setting up and maintaining file feeds, reviewing enrollment data for accuracy, and ensuring smooth file transfers through secure systems. The ideal candidate is detail-oriented, tech-savvy, and has hands-on experience with file encryption tools and file transfer platforms.

Job Location: Remote

Key Responsibilities:

· File Feed Setup & Management: Partner with Benefits Administrators to establish and maintain eligibility and enrollment file feeds between external systems and our platform.

· File Review & Validation: Review incoming enrollment files for accuracy, completeness, and format compliance based on EDI specs and business rules.

· Secure File Transfer: Manage file uploads from our SFTP connector to our internal Pet Portal platform, ensuring timely and secure delivery.

· Technical Tools Usage: Use Kleopatra for file encryption/decryption and FileZilla for secure FTP file transfers.

· Issue Tracking & Collaboration: Log, track, and manage integration-related tasks and issues using Jira, collaborating with internal stakeholders and external partners to resolve data or connection issues.

· Documentation & Compliance: Maintain thorough documentation of file feed specs, mapping, and transmission schedules. Ensure adherence to data security and privacy standards.

Required Experience:

· 3+ years of relevant experience.

· Solid understanding of EDI file formats and specifications (especially csv files or similar).

· Proficient with SFTP tools and file encryption processes (Kleopatra, FileZilla).

· Familiarity with ticketing/project management tools such as Jira.

· High attention to detail with the ability to detect data anomalies and troubleshoot file issues.

· Strong communication and organizational skills to work effectively with technical and non-technical partners.

· Ability to work independently and manage multiple projects simultaneously.

Education & Relevant Skills:

· Associate’s degree or equivalent work experience (1 year of relevant work = 1 year of college).

· Strong written communication, organizational, and analytical skills.

· Detail-oriented with the ability to manage multiple tasks and timelines.

· Strong collaboration skills and comfort working cross-functionally.

· Experience with benefits platforms such as bswift, ADP, Workday, or similar.

· Knowledge of data handling best practices.

· Prior exposure to pet benefits or pet wellness platforms is a plus, but not required.

Additional Details:

· This position may require occasional domestic travel (3–4 times per year).

· Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions.

· We are proudly committed to Equal Employment Opportunity.

All of our jobs come with great benefits including healthcare, parental leave and opportunities for career advancements. Some offerings are dependent upon the location of where you work and can include the following:

• Comprehensive full medical, dental and vision Insurance
• Basic Life Insurance at no cost to the employee
• Company paid short-term and long-term disability
• 12 weeks of 100% paid Parental Leave
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Retirement savings plan
• Personal Paid Time Off
• Paid holidays and company-wide Wellness Day off
• Paid time off to volunteer at nonprofit organizations
• Pet friendly office environment
• Commuter Benefits
• Group Pet Insurance
• On the job training and skills development
• Employee Assistance Program (EAP)