Operations Finance and Grants Manager

Gleaners Community Food Bank of Southeastern Michigan; Taylor (MI); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement benefits

Paid time off (ETO)

Background check

Job summary

Gleaners Community Food Bank of Southeastern Michigan is seeking a Lead Operations financial leader to manage budgeting, grant administration, and financial analysis supporting the COO. You will steer food revenue/expense management, allocate resources, and ensure compliance with grant requirements across multiple departments and programs.

The role involves overseeing approximately $15 million in operating expenses and grants, with emphasis on accurate reporting, forecasting, and actionable

Qualifications

• Bachelor’s degree in business, finance, accounting, nonprofit management, public administration, supply chain, or related field.
• Experience managing budgets, monitoring expenses, and preparing financial or operational analyses and reports.
• Advanced Excel and auditable tracking tools; forecasting, expense allocation, and variance investigation.
• Knowledge of restricted funding and grant administration; cross-department collaboration.
• Proficiency in Microsoft 365 and familiarity with virtual meeting platforms.

Responsibilities

• Develop Operations expense assumptions, budgets, and forecasts. Support the COO in developing food revenue and expense assumptions and recommending resource allocations.
• Direct food revenue and expense management and performance against approved budgets.
• Analyze operating and capital spending, variances, and trends; forecast results and provide financial insights and recommendations to the COO.
• Interpret grant requirements and direct Operations spending and expense allocations across grant obligations, collaborating with the Senior Director of Finance.
• Lead Operations post-award administration for food and operational grants, coordinating implementation, documentation, deadlines, performance tracking, and closeout with Finance, Advancement, and programs.
• Provide grant results, narrative support, budgets, and documentation to Advancement and Finance. Own grant tracking and reporting for Food Bank Council of Michigan-funded programs.
• Maintain accurate, auditable budget and grant tools and supporting records. Prepare recurring food revenue, expense, budget, and grant performance reports.
• Support monthly inventory balance review by investigating operational discrepancies and coordinating resolution with Finance and Operations.
• Improve administrative procedures and recommend financial-control changes for approval. Coordinate cross-departmental projects, deliverables, and monthly financial review; the COO reviews this position’s work.
• Protect confidential information, maintain organized records, and support compliance reviews and audits within the assigned scope.
• Model Gleaners' mission, values, accountability, and open cross-departmental communication.
• Scope and Decision Authority Manage financial and administrative functions without direct reports. Scope currently includes approximately $15 million in operating expense and capital budgets and 15-20 federal, State of Michigan, and private grants covering Gleaners' food programs, including individual awards exceeding $2 million.

Skills

Budgets management

Advanced Excel

Forecasting

Grant administration

Cross-department collaboration

MS 365

Virtual meetings

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Position Summary Lead Operations budgeting, financial analysis, food revenue and expense management, and post-award grant administration. Exercise independent judgment on funding requirements, spending allocations, food accounts, and significant financial and compliance matters. Partner across Operations, Finance, Advancement, Food Sourcing, and programs to align resources with community needs and funding obligations.

Responsibilities

• Essential Duties and Responsibilities
• Develop Operations expense assumptions, budgets, and forecasts. Support the COO in developing food revenue and expense assumptions and recommending resource allocations.
• Direct food revenue and expense management and performance against approved budgets. Adjust food accounts monthly to maximize community impact within approved budgets, grant restrictions, and approval requirements.
• Analyze operating and capital spending, variances, and trends; forecast results and provide financial insights and recommendations to the COO.
• Interpret grant requirements and direct Operations spending and expense allocations across grant obligations, collaborating with the Senior Director of Finance.
• Lead Operations post-award administration for food and operational grants, coordinating implementation, documentation, deadlines, performance tracking, and closeout with Finance, Advancement, and programs.
• Provide grant results, narrative support, budgets, and documentation to Advancement and Finance. Own grant tracking and reporting for Food Bank Council of Michigan-funded programs.
• Evaluate financial variances and compliance concerns, assess options, recommend corrective action, and promptly elevate issues to the COO, CFO, and/or CDO.
• Maintain accurate, auditable Excel budget and grant tools and supporting records. Prepare recurring food revenue, expense, budget, and grant performance reports.
• Support monthly inventory balance review by investigating operational discrepancies and coordinating resolution with Finance and Operations.
• Improve administrative procedures and recommend financial-control changes for approval. Coordinate cross-departmental projects, deliverables, and monthly financial review; the COO reviews this position’s work.
• Protect confidential information, maintain organized records, and support compliance reviews and audits within the assigned scope.
• Model Gleaners' mission, values, accountability, and open cross-departmental communication. Perform other duties as assigned.
• Scope and Decision Authority Manage financial and administrative functions without direct reports. Scope currently includes approximately $15 million in operating expense and capital budgets and 15-20 federal, State of Michigan, and private grants covering Gleaners' food programs, including individual awards exceeding $2 million. Amounts and portfolios vary annually. Exercise judgment on food accounts and grant allocations within approved budgets, restrictions, and organizational authority; submit control changes and matters outside delegated authority for approval. Success includes reliable forecasts and reporting, sound allocations, timely grant deliverables, and prompt issue resolution.

Qualifications

• Required Qualifications
• Bachelor’s degree in business, finance, accounting, nonprofit management, public administration, supply chain, or a related field; exceptional relevant experience may substitute.
• Demonstrated experience managing budgets, monitoring expenses, and preparing financial or operational analyses and reports.
• Advanced Excel skills and ability to maintain accurate, auditable tracking tools; strong forecasting, expense allocation, and variance investigation skills.
• Knowledge of restricted funding and grant administration; sound judgment, accuracy, discretion, project coordination, clear communication, and cross-departmental collaboration.
• Proficiency in Microsoft 365 and familiarity with virtual meeting platforms.

Required Skills

• Demonstrated experience managing budgets, monitoring expenses, and preparing financial or operational analyses and reports.
• Advanced Excel skills and ability to maintain accurate, auditable tracking tools; strong forecasting, expense allocation, and variance investigation skills.
• Knowledge of restricted funding and grant administration; sound judgment, accuracy, discretion, project coordination, clear communication, and cross-departmental collaboration.
• Proficiency in Microsoft 365 and familiarity with virtual meeting platforms.

Preferred Skills

• Preferred Qualifications Five or more years of relevant budgeting, financial, grant, or Operations administration experience.
• Experience interpreting restricted funding, documenting compliance, and reporting is strongly preferred.
• Food banking, nonprofit, inventory, distribution, supply chain, financial systems, grant tracking, or enterprise resource planning experience is helpful.

Pay range and compensation package

• Benefits and Hiring Conditions Eligible employees currently have access to medical, dental, vision, life, long-term and short-term disability insurance, retirement benefits, and earned time off (ETO), subject to eligibility and plan terms.
• Offerings, coverage, employer contributions, and employee costs may change annually.
• Current information is provided during hiring.
• All new hires undergo a criminal background check.
• Offers are contingent on satisfactory review of the results in accordance with applicable law; a criminal record does not automatically disqualify an applicant.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Work Environment and Physical Requirements Regular on-site presence at Taylor and local travel to Livingston, Detroit, and Fresh! are required.
• Evening and weekend work is infrequent and deadline-driven.
• Work is primarily office and computer-based at a warehouse/distribution location.
• Essential functions may be performed with or without reasonable accommodation.

Equal Opportunity Statement

Gleaners Community Food Bank is an Equal Opportunity Employer. Gleaners Community Food Bank of southeastern Michigan is committed to a diverse, equitable and inclusive environment where all team members, volunteers, leaders, board members, and guests feel respected and valued regardless of gender, age, race, ethnicity, national origin, sexual orientation, disability, education, or any other identity. We are committed to being nondiscriminatory and providing equal opportunities for employment, volunteering, and advancement in all areas of our work. We respect the value that diverse life experiences bring to our team, leadership, and board. We are committed to modeling diversity, equity, and inclusion and maintaining fair and equal treatment for all