Grants Manager

Gleaners Community Food Bank of Southeastern Michigan; Taylor (MI); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement benefits

Paid time off (ETO)

Job summary

Gleaners Community Food Bank of Southeastern Michigan in Michigan is seeking a Grants Administrator to manage foundation and corporate grant opportunities. You will develop proposals and reports, coordinate budgets, deadlines, and records, and ensure compliance with funder requirements.

You will collaborate with the Director of Grants and cross‑functionally across departments to advance grant activities from proposal development through closeout.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Strong writing, research, and analytical abilities.
• Ability to coordinate deadlines and cross-departmental contributions.

Responsibilities

• Maintain grants calendar; coordinate proposals, reports, renewals, deliverables, and closeout.
• Draft, edit, and assemble proposals and supporting materials; align with funder requirements.
• Prepare grant reports, track submission status, and assist with funder meeting materials.
• Prepare and track grant budgets; adapt them to funder formats.
• Coordinate with departments to obtain required financial information and documentation.
• Monitor award restrictions and deliverables; escalate issues as needed.
• Research and prospect new foundation and corporate funding opportunities.
• Maintain confidential records in CRM/Grant systems; organize files for access.

Skills

Proposal writing

Research

Analytical

Communication

Project management

Budget tracking

Education

Bachelor’s degree in business, English, nonprofit management, finance, or related field

Tools

Microsoft Office

CRM systems

Grant tracking tools

Raiser’s Edge

Job description

Administer foundation and corporate grants, develop proposals and reports, research funding prospects, and coordinate budgets, deadlines, records, and award requirements. Support government grant opportunities led by the Director of Grants. Coordinate cross-departmental contributions from proposal development through closeout.

Responsibilities

• Maintain the grants calendar and coordinate proposals, reports, renewals, deliverables, and closeout. Help the Director develop project management processes and clear internal handoffs.
• Research, draft, edit, and assemble proposals and supporting materials aligned with funder requirements and Gleaners’ programs. Submit proposals after the Director’s final review and Finance’s review of proposal budgets.
• Prepare grant reports, track submission status, and assist with funder meeting and presentation materials under established review and authorization procedures.
• Prepare and track grant-specific budgets using program budgets originating in Operations, adapting them to funder formats in collaboration with the Director and Finance.
• Obtain financial information, invoices, program outcomes, and supporting documentation from responsible departments. Coordinate resolution of discrepancies and missing information before inclusion in grant materials.
• Monitor award restrictions and deliverables. Document and promptly escalation late deliverables, inconsistent spending, and other potential compliance concerns to the Director; track follow-up and support resolution as directed.
• Research and recommend new foundation and corporate funding prospects for the Director’s assessment.
• Maintain complete, confidential records in Raiser’s Edge and approved systems, including proposals, agreements, amendments, budgets, reports, and closeout records. Organize files for authorized access and continuity.
• Coordinate with Marketing & Communications on required funder recognition and award fulfillment.
• Model Gleaners’ mission, values, accountability, and respectful collaboration. Perform other duties assigned by the Director to advance the department’s strategic priorities.
• Develop proposals and grant-specific budgets and manage submissions and tracking under the Director’s direction. The Director retains funding strategy, funder relationships and communications, final review, broader budget coordination, and compliance resolution with Senior Director support.
• The Director and/or Senior Director who holds the relationship handles issue-related funder communications.
• Follow established authorization procedures for grant commitments.
• Workload averages four to six grant projects monthly, including proposals and active-award reporting: approximately 50% pre- and post-award administration, 30% proposal writing, and 20% prospect research.
• Success includes timely submissions and closeout, accurate materials and complete records, prompt escalation, and relevant funding prospects; annual targets and the shared revenue goal are established with the Director.

Qualifications

• Bachelor’s degree in business, English, nonprofit management, finance, or a related field, or equivalent relevant experience.

Required Skills

• Strong proposal writing, research, analytical, communication, and project management skills; ability to coordinate deadlines and cross-departmental contributions.
• Knowledge of grant requirements, compliance monitoring, budget tracking, and records management.
• Proficiency in Microsoft Office, CRM systems, and grant tracking tools; commitment to Gleaners’ mission.

Preferred Skills

• Foundation and corporate grant experience; familiarity with Raiser’s Edge or Microsoft Dynamics.
• Government grant knowledge or experience is helpful but not required.
• Five or more years of professional experience in grant management and administration is preferred but not required.

Pay range and compensation package

• Record all hours worked, including remote and event work as applicable, and obtain advance approval for overtime.
• All overtime worked will be paid as required by law, whether approved in advance or not.
• Eligible employees currently have access to medical, dental, vision, life, long-term and short-term disability insurance, retirement benefits, and earned time off (ETO), subject to eligibility and plan terms.
• Offerings, coverage, employer contributions, and employee costs may change annually.
• Current information is provided during hiring.

Work Environment and Physical Requirements

• Hybrid work with minimal travel or funder-site meetings.
• Deadlines are expected to be managed during normal business hours.
• Work involves preparing and reviewing documents, using computer systems, and communicating with internal teams.
• Essential functions may be performed with or without reasonable accommodation.

Benefits and Hiring Conditions

• Record all hours worked, including remote and event work as applicable, and obtain advance approval for overtime.
• All overtime worked will be paid as required by law, whether approved in advance or not.
• Eligible employees currently have access to medical, dental, vision, life, long-term and short-term disability insurance, retirement benefits, and earned time off (ETO), subject to eligibility and plan terms.
• Offerings, coverage, employer contributions, and employee costs may change annually.
• Current information is provided during hiring.
• All new hires undergo a criminal background check.
• Offers are contingent on satisfactory review of the results in accordance with applicable law; a criminal record does not automatically disqualify an applicant.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.