Operations Fin Specialist

NWH; Northern (KY); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive wages

Comprehensive benefits package

Paid vacation/holidays

Company matching 401(k)

Job summary

Northwest Hardwoods, Inc. seeks an entry-level Operations Finance Specialist at the Dorchester, WI facility to support production reporting, lumber inventory, and basic financial recordkeeping. You will work closely with site leadership, production teams, and accounting to ensure accurate data and smooth operations.

The role offers exposure to payroll backup, HR administration support, and process-improvement initiatives in a manufacturing finance environment.

Qualifications

• High school diploma or GED
• Experience or training in bookkeeping, accounting, finance, business administration, inventory, production reporting, or related administrative work
• Basic understanding of bookkeeping principles, inventory concepts, or financial recordkeeping
• Intermediate Microsoft Excel and Microsoft Office skills
• Strong attention to detail and accuracy in data entry, reconciliation, and recordkeeping
• Strong organizational and time management skills
• Ability to work on-site in a manufacturing environment
• Strong interpersonal skills and ability to work with various stakeholders

Responsibilities

• Provide general administrative support for site operations and finance activities
• Enter, review, and verify production information within company systems
• Maintain accurate records related to lumber production, inventory movement, and site activity
• Review production data for accuracy, completeness, and potential discrepancies
• Assist with daily, weekly, and month-end production reporting requirements
• Work with production and site leadership to resolve reporting questions or data issues
• Support accurate and timely communication of operational information to site and finance leadership
• Develop understanding of production flow, lumber processing, inventory movement, and cost drivers
• Provide support for site payroll, HR administration, onboarding, offboarding, site events, and related administrative activities as trained
• Provide limited backup support for log accounting activities as trained
• Assist in improving inventory accuracy, documentation, and reporting consistency
• Assist with other operational finance, administrative, and site support duties as assigned

Skills

Bookkeeping

Data entry

Excel

Office Suite

Inventory management

Financial reporting

Payroll support

Communication

Time management

Confidentiality

On-site work

Education

Associate degree

Accounting

Tools

Great Plains

LIMS

Inventory systems

Excel pivot tables

Job description

Background

Northwest Hardwoods is the leading manufacturer of hardwood lumber in North America, as well as a leading supplier of panel products from around the world. A fully integrated, global supplier of wood products, NWH serves the furniture, flooring, cabinet, molding, and millwork industries. We are committed to safety, quality, and continuous improvement in everything we do.

Position Summary

We are currently seeking a full-time Operations Finance Specialist for our Dorchester, WI facility.

The Operations Finance Specialist is responsible for supporting site operations through production reporting, lumber inventory support, operational data entry, basic financial recordkeeping, and administrative support. This role works closely with the Operations Finance Supervisor, site leadership, production teams, accounting, and operations finance partners to ensure accurate production, inventory, and operational information.

This is an entry-level opportunity for a motivated, detail-oriented individual who is interested in building a career in operations finance, manufacturing accounting, inventory control, and business administration. The ideal candidate is dependable, organized, accurate, willing to learn, and comfortable working in a manufacturing environment.

While the primary focus of the role is lumber and production support, this position may also provide limited backup support for log accounting, payroll, HR administration, and other site finance activities as trained.

Key Duties & Responsibilities

Production Reporting & Operational Support

• Provide general administrative support for site operations and finance activities
• Enter, review, and verify production information within company systems
• Maintain accurate records related to lumber production, inventory movement, and site activity
• Review production data for accuracy, completeness, and potential discrepancies
• Assist with daily, weekly, and month-end production reporting requirements
• Work with production and site leadership to resolve reporting questions or data issues
• Support accurate and timely communication of operational information to site and finance leadership
• Develop an understanding of production flow, lumber processing, inventory movement, and operational cost drivers
• Provide support for site payroll, HR administration, onboarding, offboarding, site events, and related administrative activities as trained
• Provide limited backup support for log accounting activities as trained
• Assist with other operational finance, administrative, and site support duties as assigned

Lumber Inventory & Reconciliation Support

• Support lumber inventory tracking, reporting, and reconciliation activities
• Enter and verify inventory transactions, adjustments, transfers, and related production activity
• Assist with inventory counts, cycle counts, and physical inventory processes as needed
• Help identify and research inventory discrepancies or unusual activity
• Maintain accurate supporting documentation for inventory and production records
• Support month-end inventory reporting and reconciliation processes
• Assist in improving inventory accuracy, documentation, and reporting consistency

Financial & Accounting Support

• Assist with basic bookkeeping and financial recordkeeping activities
• Enter, verify, and reconcile financial and operational information within company systems
• Support basic reporting related to production, lumber inventory, costs, and site activity
• Assist with month-end close support by providing accurate records, reconciliations, and supporting documentation
• Answer basic questions related to current and historical financial or operational transactions
• Maintain confidentiality when handling financial, employee, supplier, and business information

Systems, Reporting & Continuous Improvement

• Use Microsoft Excel, Microsoft Office, Great Plains, LIMS, inventory systems, production reporting systems, and other company systems to complete assigned work
• Learn production reporting, lumber inventory, bookkeeping, and operational finance processes
• Follow established procedures and ask questions when information is unclear or incomplete
• Identify opportunities to improve accuracy, organization, reporting, and process efficiency
• Support continuous improvement efforts by maintaining accurate data and providing timely information
• Participate in process improvement, reporting, and documentation efforts as assigned

Requirements

Required Qualifications

• High school diploma or GED
• Experience and/or training in bookkeeping, accounting, finance, business administration, inventory, production reporting, or related administrative work
• Basic understanding of bookkeeping principles, inventory concepts, or financial recordkeeping
• Basic to intermediate Microsoft Excel and Microsoft Office skills
• Intermediate math skills and ability to perform accurate calculations
• Strong attention to detail and accuracy in data entry, reconciliation, and recordkeeping
• Strong organizational and time management skills
• Ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive financial, employee, supplier, and business information
• Proactive and self-motivated with a willingness to learn and take on new responsibilities
• Ability to work on-site in a manufacturing environment
• Strong interpersonal skills and ability to work effectively with employees, site leadership, production teams, vendors, and internal business partners

Preferred Qualifications

• 1-2 years of relevant bookkeeping, accounting, finance, inventory, administrative, or business operations experience
• Associate degree or higher in Accounting, Business, Finance, Supply Chain, or a related field
• Experience with Microsoft Excel pivot tables or similar reporting tools
• Experience with Microsoft Great Plains, LIMS, inventory systems, production reporting systems, or similar software
• Experience in lumber inventory, production reporting, manufacturing, wood products, or industrial business operations
• Understanding of sawmill, lumber processing, inventory flow, or manufacturing processes
• Exposure to log accounting or log inventory processes preferred but not required
• Demonstrated interest in career growth within operations finance, inventory control, production support, or accounting

• competitive wages
• comprehensive benefits package with medical, dental, and vision health care coverage
• paid vacation/holidays
• company matching 401(k) retirement plan

Candidates who meet these qualifications will be considered further.

Northwest Hardwoods, Inc is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, sexual orientation, national origin, disability, or protected veteran status.