Operations & Events Associate

Privia Health; United States; Remote; USD 60,000 - 65,000; Full time

Job summary

An innovative healthcare company seeks an Operations & Event Associate to drive B2B initiatives and manage events. This dynamic role involves collaborating with national leaders, executing event logistics, and supporting marketing efforts. The ideal candidate will have a background in event planning and project management, with strong communication skills. Join a forward-thinking organization dedicated to enhancing patient care and provider experiences. If you're passionate about delivering high-quality service and thrive in a fast-paced environment, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401K

Paid Time Off

Wellness Programs

Annual Bonus

Qualifications

• 1+ years of event planning experience preferred.
• Strong writing and communication skills with all levels of the organization.

Responsibilities

• Manage end-to-end logistics for B2B initiatives and events.
• Coordinate vendor requests and establish collaborative relationships.

Skills

Event Planning

Project Management

Communication Skills

Customer Service

Education

Bachelor’s Degree in Marketing, Communications, Hospitality, and/or Business

Tools

Pardot

Salesforce

Blackthorn

Job description

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Company Description
Privia Health is a technology-driven, national physician enablement company that collaborates with medical groups, health plans, and health systems to optimize physician practices, improve patient experiences, and reward doctors for delivering high-value care in both in-person and virtual settings. The Privia Platform is led by top industry talent and exceptional physician leadership, and consists of scalable operations and end-to-end, cloud-based technology that reduces unnecessary healthcare costs, achieves better outcomes, and improves the health of patients and the well-being of providers.

Job Description
Location: Remote with up to 30% travel
The Operations & Event Associate will have the exciting opportunity to work directly with national Privia leaders to own the execution of B2B initiatives and events across the organization. Reporting to the Senior Manager of Marketing & Communications, the Operations & Event Associate will be responsible for end-to-end support for team projects and events both in-office and offsite in our markets.

Essential Job Duties

• Gather and provide knowledge and support across B2B projects for operations, team trainings and project execution
• Support the sending of corporate and practice email communications in Pardot (email marketing tool), while ensuring proper data tracking and managing Salesforce tasks as needed
• Own all pre-, day-of, and post-event logistics planning including but not limited to: venue selection, food, and beverage selection, AV requirements, communications support, vendor payments, gifts, etc.
• Ensure the registration and attendance process is optimized for each event utilizing Blackthorn, our Event Registration system, and pre/post communications are queued up with accurate information
• Manage external vendor and internal stakeholder requests while establishing collaborative relationships
• Coordinate conference logistics and application submissions for Privia attendees
• Travel to and support large scale offsite event delivery and execution (as needed)
• Manage initial outreach for contracts and oversee the execution of contracts between our Legal team and venue and/or vendor, to ensure contract deadlines and requirements are met
• Work closely with internal stakeholders to develop event theme, branding, presentation and communication needs
• Own the post-event feedback process by creating surveys and analyzing needed improvements/successes for future events
• Lead day-to-day operations of our marketing portal including large-scale market orders, care center orders, uploads, troubleshooting, procurement, etc.
• Manage the promotional item ordering process as requested as well as internal employee culture items
• Serve as product owner for appropriate event and operational tools/services including webinars, renewals, maintenance, troubleshooting, etc.
• Support National email campaign process including but not limited to tracking, drafting and setting up email campaigns
• Perform other duties as assigned

Qualifications

• Bachelor’s Degree in Marketing, Communications, Hospitality, and/or Business preferred
• 1+ years experience in event planning preferred
• Project management experience; Ability to handle multiple projects and meet strict deadlines
• Strong writing and communication skills with all levels of the organization
• Must comply with HIPAA rules and regulations

Interpersonal Skills & Attributes

• Skill set in thinking both tactically and strategically
• Ability to work in a fast-paced environment
• Commitment to delivering the highest level of customer service
• Strong attention to detail and ability to evolve organization systems
• Excellent time management skills and experience working under strict deadlines

The salary range for this role is $60,000 to $65,000 in base pay and exclusive of any bonus or benefits (medical, dental, vision, life, and pet insurance, 401K, paid time off, and other wellness programs). This role is also eligible for an annual bonus targeted at 10% based on performance in the role. The base pay offered will be determined based on relevant factors such as experience, education, and geographic location.

Additional Information
All your information will be kept confidential according to EEO guidelines.

Technical Requirements (for remote workers only, not applicable for onsite/in office work):
In order to successfully work remotely, supporting our patients and providers, we require a minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed. This should be acquired prior to the start of your employment. The best measure of your internet speed is to use online speed tests like https://www.speedtest.net/. This gives you an update as to how fast data transfer is with your internet connection and if it meets the minimum speed requirements. Work with your internet provider if you have questions about your connection. Employees who regularly work from home offices are eligible for expense reimbursement to offset this cost.

Privia Health is committed to creating and fostering a work environment that allows and encourages you to bring your whole self to work. Privia is a better company when our people are a reflection of the communities that we serve. Our goal is to encourage people to pursue all opportunities regardless of their age, color, national origin, physical or mental (dis)ability, race, religion, gender, sex, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Marketing
• Events Services