Operations Delivery Manager

Icehouseventures; Sunnyvale (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Wayve is seeking a Fleet Operations Delivery Manager for its operations in Sunnyvale, California. This role is essential for coordinating fleet operations across the United States and ensuring workforce readiness in alignment with regional requirements.

The position involves extensive collaborative efforts with operational leads to support scheduling, compliance, and efficient delivery of testing operations. This full-time role offers a hybrid working policy that combines in-office and remote work.

Qualifications

• Experience in workforce planning, operations coordination, or fleet/logistics management.
• Strong organizational and stakeholder management skills.
• Understanding of labour compliance and workforce governance.
• Ability to work effectively with regional stakeholders and local operational teams.

Responsibilities

• Build and maintain workforce plans aligned to vehicle deployment.
• Coordinate leave planning and workforce utilization to ensure coverage.
• Manage scheduling standards and compliance with local laws.
• Support operational process improvements and planning standardization.

Skills

Workforce planning

Operations coordination

Stakeholder management

Analytical skills

Problem-solving

Job description

About Us

Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware‑agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.

In our fast‑paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.

At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.

Make Wayve the experience that defines your career!

The Role

The Fleet Operations Delivery Manager – APAC & Americas plays a critical role in enabling Fleet Operations across the United States and Japan, ensuring workforce readiness, scheduling governance, and operational compliance across both regions.

Sitting within the Planning & Delivery function, this role supports the successful delivery of fleet operations by driving workforce planning, improving operational consistency, and coordinating closely with regional stakeholders.

The role will work in partnership with local operational leads and points of contact within each geography to ensure workforce plans align with regional operational requirements, labour practices, and testing demands.

By owning workforce forecasting, scheduling systems, and regional coordination, you will help Fleet Operations teams deliver testing safely, predictably, and efficiently at scale.

Roles and Responsibilities

Workforce Planning & Forecasting

• Build and maintain forward‑looking workforce plans aligned to vehicle deployment and testing schedules across the United States and Japan
• Monitor workforce capacity and identify operational coverage gaps
• Coordinate overtime requirements and workforce adjustments where required
• Partner with Talent and People teams to support hiring and onboarding plans

Regional Coordination & Stakeholder Management

• Act as the key operational liaison for Fleet Ops workforce planning across assigned geographies
• Work closely with local points of contact, Shift Leads, and regional Fleet Ops stakeholders to maintain operational continuity
• Support alignment between regional operational requirements and global workforce standards
• Share operational readiness updates, risks, and mitigation plans with leadership

Scheduling Governance & Compliance

• Manage and maintain scheduling standards and systems for the region
• Ensure workforce schedules align with local labour laws, contractual obligations, and compliance standards
• Support escalation processes and workforce governance protocols
• Maintain workforce planning documentation and regional scheduling processes

Workforce Utilisation & Operational Readiness

• Coordinate leave planning and workforce utilisation to ensure healthy operational coverage
• Track workforce trends and utilisation metrics across assigned regionsSupport planning for off‑site testing, remote deployments, and roadshow activities

Fleet Operations Support

• Coordinate regional partner days and operational support activities
• Be the main point of contact with People to ensure that users are correctly assigned on our internal software suite
• Support invoice coordination and vendor‑related operational processes
• Assist with operational escalations where required
• Contribute to operational process improvements and planning standardization initiatives

About You – Essential

• Experience in workforce planning, operations coordination, or fleet/logistics management
• Strong organizational and stakeholder management skills
• Experience coordinating across multiple operational teams or regions
• Understanding of labour compliance and workforce governance
• Ability to work effectively with regional stakeholders and local operational teams
• Strong analytical and problem‑solving capabilities

Desirable

• Experience supporting fleet operations or mobility services
• Experience working across international or multi‑region operations
• Familiarity with operational planning tools and scheduling systems
• Experience supporting remote deployments or testing operations

Additional Information

This is a full‑time role based in our Sunnyvale office (Hybrid). At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home. We operate core working hours so you can determine the schedule that works best for you and your team.

Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know.

We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self‑driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.

EEO Statement

At Wayve we’re committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.

Disclaimer: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non‑discriminatory.