Operations Coordinator (Tech)

American Public Media Group; Saint Paul (MN); Remote; USD 40,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid parental leave

Vacation and sick time

Job summary

American Public Media Group is seeking a budget-focused administrator to join its Technology and Operations teams. The role centers on budgeting, contract administration, and procurement support across MPR and APMG, with a strong emphasis on accuracy and process discipline.

Responsibilities include preparing reports, processing POs and invoices, and ensuring compliance with financial policies. The role offers remote work with a focus on collaboration across departments.

Qualifications

• Associate’s degree or equivalent work experience required.
• Minimum 5 years of administrative experience with budgeting responsibilities.
• Experience creating purchase orders and managing budgets.

Responsibilities

• Coordinate budgets for Technology and Media Operations, including tracking and reporting.
• Oversee the budget process with periodic projections and revisions.
• Create and process purchase orders and vendor invoices promptly.
• Ensure compliance with financial policies and expense reporting standards.
• Support event planning and team-building activities.
• Assist in contracts, release forms, and routing of purchase orders.

Skills

Microsoft Office

SharePoint

PowerBI

Data reporting

Financial management

Organizational skills

Communication

Team collaboration

Attention to detail

Confidentiality

Education

Associate’s degree or equivalent work experience

Tools

Enterprise accounting software

Job description

This position plays a central role in the administration and daily operation, expansion, and maturation of Technology and Operations functions across MPR and APMG. The primary role of the position is to support a variety of budgetary, operational, and administrative management functions.

This role has the primary responsibility for managing the administering of contracts, preparing budget reports, working with finance to resolve budget matters, tracking expenses, creating purchase orders and managing invoices, assisting in annual budget preparation and managing the regular month-end budget reconciliation process with the finance team.

Expected Compensation Range

$28.85 - $33.65 per hour. The exact salary rate is determined by experience and education related to the role, organizational compensation structure, and internal equity.

Location

Remote (see note below)

Application Process

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Position Responsibility

• Coordinate the Technology and Media Operations budgets, including preparing, tracking and reporting, ensuring accurate expense processing, and communicating budget issues to content leaders when necessary.
• Oversee the ongoing budget process, including periodic projections and budget revisions as needed.
• Create and manage purchase orders and process invoices in a timely, detailed, and thorough manner.
• Ensure that all persons in the departments are complying with key financial accountabilities standards, such as travel policies, expense reporting, etc.
• Participate in event planning and execution of team building activities.
• Provide administrative support to the team by supporting the creation and routing of release forms, freelance contracts, and purchase orders.
• Support vendor contracting through documentation management and regularly maintaining a programmatic record of contract terms, renewal dates, and other key details.
• Facilitate location moves as new locations stand up or others migrate.
• Other duties as assigned.

Required Education and Experience

• Associate’s degree or equivalent work experience.
• 5 years of administrative experience
• Experience managing purchase orders and budgets

Required Skills, Knowledge and Abilities

• Proficiency with Microsoft Office and Sharepoint (Word, Excel, PowerPoint, Outlook).
• Experience in working with data and reporting solutions (PowerBI).
• Detailed oriented, and well-organized with the capacity to develop, coordinate, and report on complex projects in a fast-paced creative environment.
• Self-starter with excellent financial management skills.
• Strong coordination and planning skills.
• Excellent organizational skills; effective with details and deadlines.
• Ability to work independently while maintaining effective communication and accountability.
• Ability to work collaboratively and effectively with colleagues in multiple departments/divisions.
• Demonstrated high degree of confidentiality.
• Ability to learn new applications as needed.
• Strong customer service skills and the ability to build effective professional relationships.
• Must be able to successfully manage multiple tasks simultaneously.
• Knowledge of financial management, forecasting and financial terminology.

Preferred Skills and Experience

• Accounting background and/or demonstrated ability in overseeing budgets and tracking financial progress.
• Demonstrated experience in working enterprise accounting and resource management software.
• Experience in operational process design and optimization.
• Knowledge of public radio programming, or experience in other non-profit media companies an advantage.
• Experience with budgeting specific to technology and operations.
• Project management experience using enterprise level tools and software.

Reporting to This Position

None

Physical Demands and Working Conditions

• Must be able to perform the essential duties of the position with or without reasonable accommodation.
• Physical Demands:
• Required to move about in an office environment and sit for extended periods of time
• Frequent use of hands for data entry/keystrokes and simple grasping
• Working Conditions:

APMG offers a comprehensive benefits package including Medical plans with HSA and FSA options, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, Paid Parental Leave and Paid Caregiver Leave after 1 year, Vacation (3 wks./per year, pro-rated, based on hours worked), Sick time (12 days, pro-rated, based on hours worked), Holiday Pay (10 holidays + 2 floating holidays each year), Volunteer Time (8 hours per year), Long-Term Care and Critical Illness insurance options, Employee Assistance Program, 403(b) Retirement Plan, and more.

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. We are committed to hiring a breadth of diverse professionals and encourage members of diverse groups to apply.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.