Operations Coordinator - (SYR236) Syracuse Branch

Janitronics Inc.; Village of Liverpool (NY); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401K with company match

Paid time off

Paid Holidays

Bereavement

Paid training

Weekly pay

Job summary

Janitronics Inc. is seeking an Operations Coordinator at the Syracuse Branch to support day-to-day office and operations activities, including staffing coordination, invoicing, data entry, scheduling, and cross-team communications.

This full-time role runs Monday through Friday, 8:30am–5pm, with hourly pay of $25.00–$26.00. Strong organizational and communication skills, plus an associate degree or equivalent experience, are preferred, along with Microsoft Office proficiency and a valid driver’s

Qualifications

• Previous experience in a similar field such as office management or administration.
• Ability to read and interpret safety rules, operating instructions, and manuals.
• Associate’s degree in business administration or equivalent work experience preferred.
• Exceptional organization and time-management skills.
• Computer literacy with Microsoft Suite applications and a valid driver’s license.

Responsibilities

• Assist direct supervisor with coordination and day-to-day management of business activities.
• Post jobs, review applicants, and schedule interviews for potential candidates.
• Conduct or assist with interviews.
• Serve as liaison between employees and management to ensure smooth onboarding.
• Track supplies and equipment to determine shortages and update inventory.
• Document deliveries and shipments to keep accurate records.
• Ensure compliance with company standards and procedures.

Skills

Staff coordination

Data entry

Communication skills

Organizational skills

Time management

Team collaboration

Problem solving

Attention to detail

Education

Associate’s degree in business administration or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Operations Coordinator - (SYR236) Syracuse Branch(SYR)

Liverpool, NY, United States of America

$25.00 - $26.00

Overview

Janitronics Facility Services is a family-owned and regionally based company headquartered in Albany, NY, with a legacy spanning three generations. Specializing in commercial cleaning services, Janitronics caters to a variety of environments, including office buildings, schools, and healthcare facilities, while maintaining a strong commitment to quality and customer satisfaction. Janitronics employs a dedicated team that is trained to ensure clean and safe spaces, promoting a healthy environment for clients and their surrounding communities.

Job Skills / Requirements

Job Summary

M-F

8:30am-5pm

$25/hr

Operations Coordinators provide support within the organization and their region, including a wide variety of administrative functions such as: staffing, invoicing, data entry, communications, scheduling, and other duties as assigned. This role requires a collaborative approach with excellent communication skills, who can develop and maintain strong relationships through all interactions.

Essential Job Functions and Responsibilities:

• Assist direct supervisor and others with coordination and day-to-day management of business and operational activities
• Post jobs, review applicants, and schedule interviews for potential candidates
• Conduct or assist with interviews
• Be the liaison between employees and the management team to ensure a smooth onboarding process
• Track levels of supplies and equipment to determine shortages
• Document and track deliveries and shipments to update inventory as needed
• Ensure compliance with company standards and procedures by maintaining clear and accurate documentation
• Maintain company standards and programs for safety and security
• Maintain productivity levels at or above company standards with minimal supervision
• Treat all co-workers with fairness, dignity, and respect
• Maintain good communication with your supervisor and other employees
• Communicate any needed supplies, repairs, safety concerns, and/or maintenance work needed to your supervisor
• Maintain the quality of performance of all specific duties and responsibilities assigned
• Perform all other duties as assigned

Qualifications:

• Previous experience in a similar field or related industry such as office management or administration
• Ability to read and interpret documents such as safety rules, operating instructions, maintenance instructions, and procedural manuals
• Ability to interpret a variety of instructions or documents furnished in written, oral, diagram, or schedule form
• Associate’s degree in business administration or equivalent work experience preferred
• Exceptional organization and time-management skills
• Computer literacy and proficiency in various computer programs including Microsoft Suite applications (Outlook, Word, Excel, etc.)
• Valid driver’s license with positive abstract

Physical Requirements:

• Ability to work effectively in a stationary position when completing required office work.
• Ability to operate a computer and other office productivity machinery.
• Ability to position self to reach areas both below waist level to the floor and above their head
• Ability to effectively communicate with management and coworkers
• Ability to handle exposure to cleaning chemicals, dust, and other potential irritants
• Must meet minimum age requirements

Behavioral Requirements:

• Attention to Detail: Thorough in completing tasks to ensure cleanliness and hygiene
• Dependability: Reliable and punctual, able to complete tasks with minimal supervision
• Integrity: Honest and ethical, particularly in handling company property and equipment as well as clocking time accurately
• Flexibility: Willing to adapt to changing tasks and schedules
• Communication Skills: Able to follow written and verbal instructions and communicate effectively with colleagues and supervisors. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer Service Orientation: Polite and respectful when interacting with employees, clients, and supervisors.
• Team Player: Cooperative and works well with others to achieve common goals
• Paid training
• Weekly pay period (Early pay available with Daily Pay)
• Health / Dental / Vision insurance (Available to full-time employees)
• 401K (With company match)
• Paid time off (Accrued weekly)

Additional Information / Benefits

Paid training

Weekly pay period (Early Wage Access with Daily Pay)

Health / Dental / Vision insurance (Available to full time employees)

401K (With company match)

Paid time off (Accrued weekly)

Paid Holidays

Bereavement (Available to full time employees)

Company wide engagement/recognition platform