Operations Coordinator: Streamline & Support Office

Piscataqua Landscaping & Tree Service, LLC; Portland (ME); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) plans

Paid vacations and holidays

Bonuses

Job summary

Piscataqua Landscaping & Tree Service, LLC is a busy, year-round landscaping and snow removal company based in Portland, Maine, seeking a detail-minded office coordinator to keep operations running smoothly.

You’ll handle front-line support, CRM data, invoicing, IT liaison, facilities, HR admin, and ongoing process improvements, working Monday–Friday in our Portland office with a supportive team and opportunities to grow.

Qualifications

• Exceptionally organized with strong attention to detail; able to pivot smoothly among tasks in a busy environment.
• Reliable with deadlines; meticulous about accurate data entry and task completion.
• Customer-service oriented with a positive, empathetic, and professional communication style.
• Comfortable with numbers (discounts, interest, commissions, proportions, percentages).
• Proficient in Microsoft Office (Outlook/Excel/Word).
• Able to learn concepts and computer programs quickly with training.
• Comfortable explaining processes clearly to others and providing informal training/support to team members as needed.
• Spanish language skills are a plus!

Responsibilities

• Front-Line Support: Answer and route office calls with precision and professionalism; communicate with vendors, subcontractors, and clients.
• CRM Management & Process Support: Learn our processes to detect errors and ensure workflows are accurate and understood.
• Billing & Accounts Receivable: Create customer invoices and oversee A/R; follow up on payments with the accounts team.
• IT Liaison: Update the team on IT changes and be the go-to contact with our IT provider.
• Facilities & Procurement: Oversee facilities services and supplies; coordinate vendors and site needs.
• HR Support: Provide admin support to Office and HR across daily operations.
• Continuous Improvement: Identify opportunities to boost productivity and train others on SOPs.
• General Administrative Support: Perform clerical duties and support special projects.
• Cross-Coverage: Provide backup for other branches/divisions as needed.

Skills

Organizational skills

Attention to detail

Customer service

Numerical literacy

Training support

Spanish language (nice to have)

Tools

Microsoft Office

Job description

Piscataqua Landscaping & Tree Service, LLC is a busy, year-round landscaping and snow removal company based in Portland, Maine, seeking a detail-minded office coordinator to keep operations running smoothly.

You’ll handle front-line support, CRM data, invoicing, IT liaison, facilities, HR admin, and ongoing process improvements, working Monday–Friday in our Portland office with a supportive team and opportunities to grow.