Operations Coordinator (Rosary Cathedral School)

Partnership Schools; Toledo (OH); On-site; USD 28,000 - 45,000; Full time

Job summary

Partnership Schools is seeking an Operations Coordinator in Toledo, OH to bridge operational planning and execution. The role focuses on school systems, compliance, and enrollment support, aligning network operations with school needs to drive strong educational outcomes.

The candidate should be highly organized, a strategic thinker, and adept at managing multiple initiatives while collaborating with the Director of School Operations.

Qualifications

• 2–4 years of operational experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Excellent analytical and problem-solving abilities.
• Customer service experience is a plus.

Responsibilities

• Enrollment: Contact prospective families and support canvassing efforts.
• Finance: Collects monthly receipts and codes, deposits funds, may assist with accounts payable/receivable and payroll oversight.
• Leadership Support: Manage school-wide schedules and events; coordinate vendor relations.
• Facilities: Submit maintenance tickets and support regulatory compliance; learn the emergency plan.

Skills

Operations experience

Organization skills

Time management

Analytical thinking

Customer service

Learning agility

Project prioritization

Communication skills

Education

Bachelor’s degree preferred

Tools

Microsoft Excel

PowerPoint

Google Drive

Job description

Job Title: Operations Coordinator

Location: Rosary Cathedral School, Toledo,OH

Salary Range: $27,500-$45,000

Schedule: Full-time, year-round position

Reports to: Director of School Operations (DSO)

Job Summary

The Operations Coordinator bridges operational planning and execution, focusing on managing school systems, supporting compliance, and assisting in enrollment efforts.

The ideal candidate is a strategic thinker, highly organized, and skilled at managing complex systems and relationships. This individual plays a pivotal role in ensuring the seamless alignment between network-wide operations and school-based needs, enabling schools to focus on delivering exceptional educational outcomes.

Responsibilities Include

Enrollment

• Contact prospective families from enrollment-in-progress list
• Support school leadership team in canvassing efforts
• Assist DSO in managing and updating FinalSite enrollment system
• Develop and sustain relationships with community partners that may serve as enrollment pipelines (PreK programs, day cares, afterschool enrichment, etc)
• Coordinate parent ambassadors for enrollment events
• Promote student re-enrollment, ensure that families receive regular reminders, and work to identify, document, and rectify reasons that families are not returning for following year

Financial Compliance

• Collects monthly receipts and completes monthly coding
• Deposit funds to the bank monthly
• May support with accounts payable, receivable, and payroll oversight

Leadership Support

• Manage school-wide schedules, including event coordination and calendar maintenance
• Oversee logistics for school-wide events, including parent meetings, assemblies, and staff trainings
• Collaborate with the DSO to maintain accurate student enrollment and attendance data
• Serve as a liaison between school staff and the DSO for operational updates and tasks
• Leads chronic absenteeism reduction efforts, by contacting families of absent students daily and cross-checking attendance records and comments for accuracy
• Roster students into NWEA three times a year per network testing schedule
• Coordinate procurement and vendor relationships, ensuring timely delivery of supplies and services

Facilities

• Submit maintenance ticket to Allegro (facilities) and Vinson (tech) systems
• Support compliance with safety protocols and regulatory requirements, including preparing reports and records
• Become fluent in school emergency plan
• Supports with transit and placement in School curriculum room, after DSO confirms order

Skills And Qualifications

• 2-4 years of operational experience
• Bachelor’s degree preferred
• Passionate commitment to the mission of Partnership Schools.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving skills.
• Customer service experience.
• Ability to learn quickly and respond to feedback.
• Ability to prioritize and manage multiple projects simultaneously with strong attention to detail and follow through within demanding timelines.
• Experience in Microsoft Excel and PowerPoint.
• Expereince with Google Drive