Operations Coordinator (.6 FTE)

Society of Classical Christian Education; Colorado Springs (CO); On-site; USD 27,000 - 36,000; Part time

Job summary

Society of Classical Christian Education is seeking an Operations Coordinator (.6 FTE) to support registrar duties, student records, and school operations in Colorado Springs. This part-time role focuses on accurate records, scheduling, and financial coordination within a Christ-centered educational community.

You will maintain student information systems, assist with enrollment reporting and vendor records, and provide excellent service to students, families, and faculty while upholding the

Qualifications

• Demonstrate professional Christian conduct and confidentiality.
• Strong organizational and time-management skills.
• Experience with school administration or records management preferred.
• Familiarity with student information systems and financial software is desired.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accurate and confidential student academic records across platforms.
• Process transcript requests and other academic documents.
• Assist administration with scheduling, enrollment reporting, and records management.
• Support accounts payable/receivable and tuition coordination.
• Ensure compliance with reporting, accreditation, and authorizer requirements.
• Provide excellent customer service to students, families, and staff.

Skills

Organizational skills

Administrative skills

Time management

Attention to detail

Written communication

Verbal communication

Customer service

Data entry / Excel

Student information systems

Education

Associate or Bachelor's degree preferred

Tools

Spreadsheets (Excel)

Databases

Student Information Systems

Financial software

Office technology

Job description

Operations Coordinator (.6 FTE)

Essential Responsibilities

Registrar & Student Records

• Maintain accurate and confidential student academic records.
• Manage student information systems and maintain data accuracy across school platforms.
• Process transcript requests, records transfers, graduation records, and other academic documentation.
• Assist administration with student scheduling, enrollment reporting, and academic record management.
• Ensure compliance with applicable reporting requirements, accreditation standards, and authorizer requirements.

Business Operations & Finance

• Assist with accounts payable and accounts receivable.
• Coordinate tuition management systems.
• Maintain vendor contracts.
• Prepare reports and documentation as needed.
• Maintain records related to background checks, personnel files, incident reporting, and other compliance requirements.

Administrative Support

• Provide excellent customer service to students, parents, faculty, and visitors.
• Participate in school events and activities as appropriate.
• Support the mission, values, and Christian character of the school in all interactions with students, parents, and staff.

Qualifications and Expectations

• Profess and model a sincere Christian faith and support the school's Statement of Faith, mission, and educational philosophy.
• Demonstrate a servant-hearted approach to administration and customer service.
• Serve as a Christlike role model in character, speech, and conduct.
• Possess strong organizational, administrative, and time-management skills.
• Demonstrate exceptional attention to detail and accuracy.
• Maintain professional standards of conduct, collaboration, and confidentiality.
• Possess strong written and verbal communication skills.
• Demonstrate proficiency with spreadsheets, databases, student information systems, financial software, and office technology.
• Associate's or Bachelor's degree in business, administration, accounting, education, or a related field preferred.
• Experience in school administration, student records management, bookkeeping, business operations, or related fields preferred.
• Familiarity with classical Christian education, or a willingness to learn and embrace its philosophy, strongly preferred.

Desired Characteristics

• Commitment to excellence, accuracy, and faithful stewardship.
• Ability to establish and maintain orderly systems and procedures.
• Strong problem-solving skills and sound judgment.
• Appreciation for classical Christian education and its mission.
• Ability to work independently while maintaining a collaborative spirit.
• Delight in serving students, families, faculty, and administration through effective and dependable administrative support.