Operations Coordinator Nurse-Neurology Full Time Days

Northwestern Memorial Healthcare; Chicago (IL); On-site; USD 53,000 - 85,000; Full time

Job summary

Northwestern Medicine seeks an Operations Coordinator Nurse-Neurology to oversee daily practice operations, supervise nursing and administrative staff, and coordinate provider schedules to optimize patient access and care quality. The role reports to the Practice Manager and Medical Director, focusing on service excellence and efficient workflow.

The candidate will manage front-line data, assist with staff performance reviews, conduct orientation for new nurses, and participate in interviews and

Qualifications

• Bachelor's degree or equivalent work experience required.
• Minimum of three years work experience in a medical or related business.
• Understanding of insurance plans including HMO, PPO, POS, commercial, Medicare, Medicaid.
• Solid understanding of patient flow in a medical office.
• Working knowledge of medical software, Word and Excel.
• Experience managing daily cash activity and reconciling income reports with daily payments.
• Current RN license in the state of employment.
• CPR certification.

Responsibilities

• Oversee daily operations of the practice site(s) and supervise clinical and admin staff.
• Coordinate provider schedules and optimize patient care hours.
• Manage practice collections and ensure service excellence.
• Perform data entry accuracy checks and report flow between sites and central offices.
• Lead staff meetings and participate in performance reviews.
• Develop and implement policies to support the practice.

Skills

Patient flow management

Cash handling

Medical software

Microsoft Word

Microsoft Excel

Staff supervision

Education

Bachelor's degree or equivalent work experience

RN license (state of employment)

Tools

Microsoft Word

Microsoft Excel

Medical software

Job description

Operations Coordinator Nurse-Neurology Full Time Days

• Full-time
• Salary Range Minimum: $38.50
• Salary Range Maximum: $61.60
• Compensation: USD 38.5 - USD 61.6 - hourly

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

Operations Coordinator Nurse reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Under the clinical direction of the Medical Director and the administrative direction of the Practice Manager, the Operations Coordinator, Nurse participates in the planning, leading, and organizing of activities relating to quality patient care in the practice. S/he supervises and personally provides nursing care in the practice.

The Operations Coordinator Nurse will be responsible for supervising the daily operations of practice site(s), supervising clinical and administrative support personnel, coordinating provider schedules, manage practice collections, ensure service excellence and perform service recovery as necessary.

Position manages workload distribution and prioritization of tasks. Responsible for front-line communication with staff to receive and provide feedback regarding quality and productivity. Position may perform staff work in assigned areas of responsibility when not conducting coordinator function.

Responsibilities:

• Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
• Oversee and direct day to day office operations within budget guidelines.
• Assist with managing providers’ schedules with templates and optimize patient care hours to enhance productivity.
• Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
• Ensure that service excellence is delivered and perform service recovery whenever necessary.
• Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
• Conduct office staff meetings on a regular basis.
• Attend and actively participate in manager/supervisor meetings.
• Ensure that patient dignity and confidentiality are maintained at all times.
• Additional Functions
• Review and approve automated time reports for accuracy.
• Develop tools to support staff and enhance efficiency.
• Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews. Provide one to one coaching and mentoring.
• Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc)
• Monitor daily transaction activity to ensure compliance with procedures.
• Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
• Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
• Develop and implement policies and procedures as needed to support the practice.
• Complete other duties as assigned.
• Owns nursing coverage schedules for the department.
• Coordinates schedules and troubleshoots daily issues related to clinical practice.
• Participates in performance coaching/mentoring and providers regular feedback to the team.
• Participates in hiring/termination discussions.
• Completes timecards.
• Supports on-site clinical escalations.
• Creates orientation schedules for new nurse hires. Leads orientation and onboarding for new nurses within respective divisions.
• Leads weekly nurse check-in meetings.

#AMCIND

#LI-MP

Required:

• Bachelors degree or equivalent work experience
• Minimum of three years work experience in a medical or related business
• Comprehension of insurance plans including HMO,PPO, POS, commercial, Medicare, Medicaid
• Solid understanding of patient flow in a medical office
• Working knowledge of medical software, Word and Excel
• Experience managing daily cash activity and reconciling income reports with daily payments.
• Current License as Registered Professional Nurse in state employed in.
• CPR

Preferred:

• Knowledge of coding
• Supervisory experience

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events.

Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.