Operations Coordinator - Immediate Hire

Socket.dev; Jaffrey (NH); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Monthly Incentive Bonus

Employee referral bonus program

2 weeks paid time off + 2 floating hol

Medical, Dental, and Vision Insurance

Educational assistance

Life insurance, short term & long-term

401(k) with employer match

Employee heating pellet program

SWAG gear and PPE

Job summary

Lignetics, Inc. is seeking an Office Operations Coordinator in the United States. The role reports to the Regional Operations Supervisor and supports plant operations and office administration.

Responsibilities include PO controls, supplier coordination, AP processing, invoicing, HR support, safety committee participation, and inventory management using Sage 300 and Bellwether. The position requires strong communication, organization, and multitasking skills in a manufacturing setting.

Qualifications

• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to work in a team and manage through others.
• Proficient in Microsoft Excel and Word.
• Experience in manufacturing office and accounting preferred.
• Ability to work under pressure and multi-task.

Responsibilities

• Oversee purchase orders and coordinate with Plant Manager on purchases.
• Process POs and invoices in Bellwether; provide 3-way match.
• Review account coding and assist HR functions such as onboarding.
• Participate on the plant safety committee.
• Manage raw materials receiving and daily reports; inventory and cycle counts.
• Support finance month-end close; accounts payable and shipping/receiving.
• Disperse mail and handle daily shipping paperwork.

Skills

Communication

Organization

Teamwork

Excel

Word

Multitasking

Tools

Bellwether PO Software

Sage 300

Microsoft Office

Job description

Description

Operations Coordinator

Salary: $21.00 - $23.00 per hour

Shift: Monday - Friday, 8:00am - 5:00pm

Job Type: Full-time

Lignetics, Inc. offers clean, renewable solutions. We have 30 years of experience innovating eco-friendly essentials for everyday life. Lignetics manufactures a variety of consumer brands in several different categories including wood pellets for home heating, BBQ pellets for grilling, wood pellets and shavings for animal bedding, and a wood fiber-based cat litter. Each of our products have unique features and benefits but are all linked with a wonderful recycled, renewable, sustainable, and carbon neutral story. We turn recycled sawdust into value-add, branded consumer products.

The Office Operations Coordinator oversees all office functions related to operational plant activities. With support from office staff, this role reports directly to the Regional Operations Supervisor and serves as primary administrator for the plant operations. S/he must be adept at anticipating needs, taking initiative, problem solving, and coordination with the corporate office.

Operations Coordinator Responsibilities:

• Purchase Order Controls
• Coordinate with Plant Manager on purchases
• Manage open purchase orders in Bellwether Purchase Order Software
• Complete PO and Invoices in Bellwether
• Provide 3-way match (PO, Packing Slip, Invoice) to Corp. share drive
• Review account coding
• Human Resource Coordination
• Assist with human resources functions such as the pre-employment process, new hire onboarding, injury and accident reporting, time and attendance, communications and day to day employee support.
• Participate on the plant safety committee
• Raw Materials and Daily Reports
• Receiving incoming raw materials with detail-oriented documentation
• Reconciling Accounts Payable Clearing account following Day End
• Update finished goods inventory (build assemblies in Sage 300)
• Truck scale management
• Inventory Management
• Cycle Counts
• Support the finance department on all month end close procedures including but not limited to physical
• Accounts Payable
• Shipping and Receiving
• Receiving incoming shipments into the system and handling inbound documentation.
• Signing trucks in and out of the plant recording necessary data and batching daily shipping paperwork as it relates to outbound shipments
• Other Duties as Assigned
• Complete required daily reports and distribute
• Disperse mail to appropriate departments and ensure delivery of overnight packages

Operations Coordinator Qualifications/Education:

• Above average skills in communication both oral and written
• Above average skills in organization and attention to detail
• Demonstrates ability to work as a teamwork and effectively manage through others
• High level proficiency in Microsoft Office with a focus in Excel & Word
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in manufacturing office and accounting preferred

Benefits:

• Monthly Incentive Bonus
• Employee referral bonus program
• 2 weeks paid time off + 2 floating holidays
• Medical, Dental, and Vision Insurance (FSA & HSA options)
• Educational assistance
• Life insurance, short term & long-term disability
• 401(k) with employer match & immediate vesting
• Employee heating pellet program
• Lignetics SWAG gear to include an annual pair of work boots & other PPE

#IDEast