Operations Coordinator — Facilities, Compliance & Logistics

Becomingschools; Jacksonville (FL); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Leadership development

Team environment

Job summary

Becoming Collegiate Academy in Jacksonville, FL is seeking an Operations Coordinator to oversee facilities, compliance, procurement, and daily school operations, ensuring a safe, efficient learning environment for students and staff.

The role requires 2+ years of school operations experience, strong project management, and excellent communication with families and partners. You will manage schedules, safety procedures, budgets, and vendor relations to support a mission-driven school.

Qualifications

• 2+ years of school operations, enrollment, or data systems experience preferred.
• Strong project management and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and compliance accuracy.
• Strong communication and relationship-building skills with families, staff, and external partners.

Responsibilities

• Ensure compliance with district, state, and federal requirements (FTE, DOH, NSLP, testing).
• Manage compliance calendars, reporting timelines, and audit preparation.
• Oversee NSLP processes, including applications, claims, and inspections.
• Maintain staff and student compliance documentation.
• Manage facility operations to ensure a safe, clean environment.
• Develop and execute emergency management plans and safety procedures.
• Coordinate safety drills, reporting, and compliance.
• Oversee facility walkthroughs, inspections, and vendor services.
• Manage purchasing processes, including PO, invoices, and reimbursements.
• Track budgets and ensure alignment with financial goals.
• Oversee inventory systems (supplies, curriculum, technology).
• Ensure compliance with grant and funding requirements.
• Develop and maintain schoolwide systems for arrival, dismissal, lunch, and transportation.
• Oversee daily operations logistics, including bus routes and vendor coordination.
• Manage substitute systems, staff coverage, and operational processes.
• Ensure consistent implementation of schoolwide procedures.
• Manage technology systems, including device tracking and maintenance processes.
• Oversee operational platforms and ensure staff are trained and supported.
• Develop and maintain systems for incident reporting and issue resolution.
• Lead operational planning and execution for school events and activities.
• Coordinate logistics for field trips, staff events, and school-wide functions.

Skills

Project management

Organizational skills

Multitasking

Attention to detail

Communication & relationship-building

Job description

Operations Coordinator: Operations, Facilities, & Procurement

2026-2027 School Year (Immediate)

2026-27 Operations Coordinator: Operations, Facilities, & Procurement

Location: Jacksonville, FL, USA

Department: Operations (Full-time)

Grade Level: Elementary K-5

Start Date: Fall 2026

Becoming Collegiate Academy is Jacksonville’s first HBCU-inspired elementary school, founded to prepare students for success in college and life. At BCA, we don’t just teach—we inspire. Through exposure to the culture and traditions of Historically Black Colleges and Universities, we empower the next generation of leaders to use their unique gifts to make the world a better place.

In the 2026–2027 school year, BCA will serve Kindergarten–5th grade. As our village continues to grow, we are seeking an Operations Coordinator to serve as a key member of the operations team, ensuring excellence across the school so that our students, families, and staff thrive.

Our village is growing, and we are looking for passionate and dedicated individuals who will inspire and motivate the next generation of leaders.

• Mission-aligned: sharing a common vision and commitment to the goals and values of the organization or community.
• Growth mindset: being open to learning and willing to take on challenges.
• Continuous learner: being committed to learning and improving, even outside of traditional education.
• Teamwork and collaboration: working well with others and being able to contribute to a team.
• Critical thinking and problem-solving: being able to analyze situations, identify problems, and come up with solutions.
  
  

We offer:

At Becoming Collegiate Academy, we value the dedication and leadership of our team. As an Operations Coordinator, you will receive:

• Competitive Compensation: Salary commensurate with experience, reflective of the scope and responsibility of this leadership role. A starting salary of $50,000 for this role.
• Comprehensive Benefits: Medical, dental, vision, life, disability, and retirement plan options to support your well-being and that of your family.
• Professional Growth: Access to ongoing leadership development, operational best practices, and coaching opportunities to grow as a school leader.
• Collaborative Environment: Work alongside a mission-driven leadership team that values excellence, teamwork, and student success.

The Role:

The Coordinator of Operations, Facilities & Compliance serves as a key member of the operations team, responsible for ensuring the school operates safely, efficiently, and in full compliance with all district, state, and federal requirements. This role manages facilities, compliance, procurement, and daily school operations systems to create a safe and well-functioning environment for students and staff.

Qualifications:

• Experience:2+ years of school operations, enrollment, or data systems experience preferred
• Strong project management and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and compliance accuracy
• Strong communication and relationship-building skills with families, staff, and external partners.

Key Responsibilities:

Compliance & Reporting

• Ensure compliance with all district, state, and federal requirements (FTE, DOH, NSLP, testing)
• Manage compliance calendars, reporting timelines, and audit preparation
• Oversee NSLP processes, including applications, claims, and inspections
• Maintain staff and student compliance documentation

Facilities & Safety

• Manage facility operations to ensure a safe, clean, and functional environment
• Develop and execute emergency management plans and safety procedures
• Coordinate safety drills, reporting, and compliance (fire, evacuation, etc.)
• Oversee facility walkthroughs, inspections, and vendor services

Finance & Procurement

• Manage purchasing processes, including purchase orders, invoices, and reimbursements
• Track budgets and ensure alignment with financial goals
• Oversee inventory systems (supplies, curriculum, technology)
• Ensure compliance with grant and funding requirements

School Systems & Daily Operations

• Develop and maintain schoolwide systems for arrival, dismissal, lunch, and transportation
• Oversee daily operations logistics, including bus routes and vendor coordination
• Manage substitute systems, staff coverage, and operational support processes
• Ensure consistent implementation of schoolwide procedures

Technology & Operational Systems

• Manage technology systems, including device tracking and maintenance processes
• Oversee operational platforms and ensure staff are trained and supported
• Develop and maintain systems for incident reporting and issue resolution

Events & Logistics

• Lead operational planning and execution for school events and activities
• Coordinate logistics for field trips, staff events, and school-wide functions

Statement of Non-Discrimination:

BCA is committed to a policy of equal treatment for all individuals applying for employment. BCA does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.