Operations Coordinator — Facilities, Compliance & Logistics

Becomingschools; Jacksonville, Northern (FL, KY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Leadership development

Team environment

Job summary

Becoming Collegiate Academy in Jacksonville, FL is seeking an Operations Coordinator to oversee facilities, compliance, procurement, and daily school operations, ensuring a safe, efficient learning environment for students and staff.

The role requires 2+ years of school operations experience, strong project management, and excellent communication with families and partners. You will manage schedules, safety procedures, budgets, and vendor relations to support a mission-driven school.

Qualifications

• 2+ years of school operations, enrollment, or data systems experience preferred.
• Strong project management and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and compliance accuracy.
• Strong communication and relationship-building skills with families, staff, and external partners.

Responsibilities

• Ensure compliance with district, state, and federal requirements (FTE, DOH, NSLP, testing).
• Manage compliance calendars, reporting timelines, and audit preparation.
• Oversee NSLP processes, including applications, claims, and inspections.
• Maintain staff and student compliance documentation.
• Manage facility operations to ensure a safe, clean environment.
• Develop and execute emergency management plans and safety procedures.
• Coordinate safety drills, reporting, and compliance.
• Oversee facility walkthroughs, inspections, and vendor services.
• Manage purchasing processes, including PO, invoices, and reimbursements.
• Track budgets and ensure alignment with financial goals.
• Oversee inventory systems (supplies, curriculum, technology).
• Ensure compliance with grant and funding requirements.
• Develop and maintain schoolwide systems for arrival, dismissal, lunch, and transportation.
• Oversee daily operations logistics, including bus routes and vendor coordination.
• Manage substitute systems, staff coverage, and operational processes.
• Ensure consistent implementation of schoolwide procedures.
• Manage technology systems, including device tracking and maintenance processes.
• Oversee operational platforms and ensure staff are trained and supported.
• Develop and maintain systems for incident reporting and issue resolution.
• Lead operational planning and execution for school events and activities.
• Coordinate logistics for field trips, staff events, and school-wide functions.

Skills

Project management

Organizational skills

Multitasking

Attention to detail

Communication & relationship-building

Job description

Becoming Collegiate Academy in Jacksonville, FL is seeking an Operations Coordinator to oversee facilities, compliance, procurement, and daily school operations, ensuring a safe, efficient learning environment for students and staff.

The role requires 2+ years of school operations experience, strong project management, and excellent communication with families and partners. You will manage schedules, safety procedures, budgets, and vendor relations to support a mission-driven school.