Operations Coordinator / Executive Assistant

On the Goga; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

On the Goga is seeking an Operations Coordinator / Executive Assistant to support its operations team and executive leadership. This remote-first role involves managing day-to-day tasks, coordinating events, and providing executive support, ideal for an organized and detail-oriented candidate with 3+ years of relevant experience.

Benefits

Flexible 4-day work schedule

Mission-driven, values-based company

Opportunity to grow into a more senior ops role

Qualifications

• 3+ years in a similar EA or Ops role.
• Confident managing sensitive information.
• Comfortable with remote tools and U.S. business hours.

Responsibilities

• Manage calendar invites and logistics for client-facing events.
• Prepare and send invoices; manage AR/AP.
• Support onboarding and contractor agreements.

Skills

Organizational skills

Attention to detail

Discretion

Communication

Project management

Tools

Google Workspace

QuickBooks Online

Slack

Monday.com

Pandadocs / Docusign

Job description

Operations Coordinator / Executive Assistant

Join to apply for the Operations Coordinator / Executive Assistant role at On the Goga.

This range is provided by On the Goga. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

On the Goga – Operations Coordinator / Executive Assistant

Compensation: $3,500-$4,000/month

Type: Full-Time Contract-to-Hire (initial 1-month contract with potential for long-term role)

About On the Goga

On the Goga is a wellbeing company on a mission to make the workplace a place of wellbeing. We partner with employers and brokers to offer a virtual wellbeing hub, customized programming, and thoughtful support that helps people and teams thrive. We’re a remote-first team with big impact, scrappy energy, and a culture of thoughtfulness and action.

About the Role

We're hiring an Operations Coordinator / Executive Assistant to support our Operations team and executive leadership. This person will be instrumental in offloading day-to-day responsibilities from our CEO, Chief of Staff, and Senior Project Manager to keep everything running smoothly. The ideal candidate is organized, thoughtful, systems-minded, and excited to contribute to a wellbeing-focused business doing meaningful work.

Key Responsibilities

• Take on recurring ops tasks, document SOPs, and improve workflows
• Manage calendar invites and logistics for client-facing events
• Track and report on project progress and team deliverables
• Prepare and send invoices
• Track payments and manage AR/AP
• Coordinate with fractional finance team as needed
• Support onboarding and contractor agreements
• Assist with HR processes and document tracking
• Own light compliance work (e.g., NDA reminders, document audits)
• Schedule social media posts as needed
• Coordinate internal team events and celebration moments
• Support miscellaneous admin and project-based tasks
• Jump in where needed to help the team succeed

Executive Support for the CEO

• Lightly organize and help with inbox and calendar
• Provide proactive reminders about hard deadlines
• Coordinate travel and logistics as needed

Who You Are

• 3+ years in a similar EA or Ops role (startup experience a plus)
• Confident managing sensitive information with discretion
• Incredibly organized and detail-oriented — nothing falls through the cracks
• Comfortable with tools like Google Workspace, QuickBooks Online, Slack, Monday.com, Pandadocs / Docusign
• U.S.-based or able to work standard U.S. business hours

What You’ll Get

• Remote-first role with a flexible 4-day work schedule
• Mission-driven, values-based company
• Collaborative, kind, and ambitious team
• Opportunity to grow into a more senior ops role over time

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Management and Manufacturing
• Industries: Technology, Information and Internet

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