Operations Coordinator- (Anchorage)

TK Elevator; Anchorage (AK); Presencial; USD 42.000 - 64.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Continuous development

Work-life balance

Inclusive culture

Empowered work environment

Descripción de la vacante

TK Elevator in Anchorage, AK is seeking an Operations Coordinator to provide daily administrative and operational support across service, repair, NI, and MOD departments. You will help schedule field personnel, manage work orders, and maintain project documentation while ensuring timely communication with customers.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to navigate multiple company systems.

Formación

• High school diploma or equivalent required; additional education or relevant administrative experience preferred.
• Experience in operations coordination, office administration, customer service, or related field preferred.
• Experience in elevator, construction, mechanical service, or similar industry preferred.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and Teams.
• Ability to learn and navigate company systems for work order management, scheduling, payroll, billing, and reporting.
• Strong attention to detail and ability to maintain accurate records.
• Ability to work independently and collaborate with field personnel and leadership.

Responsabilidades

• Provides daily administrative and operational support across departments.
• Coordinates scheduling, field assignments, work orders, and project activities.
• Serves as a point of contact for customers and updates service requests and schedules.
• Creates/updates work orders, service tickets, and billing records in systems.
• Supports billing, invoicing, and accounts receivable processes.
• Assists with payroll administration and cost corrections.
• Maintains project documentation and tracks milestones and schedules.
• Maintains parts/material requisitions and coordinates deliveries.
• Prepares operational reports and key performance indicators.
• Supports safety/compliance administration and inspections.

Conocimientos

Organizational skills

Communication

Customer service

Team collaboration

Educación

High school diploma or equivalent

Relevant admin experience

Herramientas

Microsoft Excel

Outlook

Teams

Descripción del empleo

Who we are

TK Elevator (TKE) is a world-leading innovator in vertical transportation and urban mobility. From engineering and installation to maintenance and digital transformation, we support all mobility systems, elevators, escalators, walkways, stairlifts and boarding bridges on any platform, at any time. With digital platforms like AGILE and the IoT platform MAX, we enable smarter, safer urban movement.With more that 50,000 employees, and 1,000+ global support centers, we are moved by what moves people.

TKE – Move Beyond.

TK Elevator is currently seeking an experienced Operations Coordinator in Anchorage, AK.

The Operations Coordinator works closely with branch leadership, field personnel, dispatch, customers, and internal departments to ensure efficient workflow, timely completion of administrative processes, and a high level of customer service.

ESSENTIAL JOB FUNCTIONS:

• Provides daily administrative and operational support to the Service, Repair, NI, and MOD departments, ensuring accurate and timely processing of operational activities.

• Coordinates scheduling, field personnel assignments, work orders, and project activities with superintendents, operations managers, technicians, mechanics, and dispatch.

• Serves as a point of contact for customers, providing updates on service requests, repairs, project schedules, open work orders, and completed work. Escalates customer concerns to the appropriate branch leadership.

• Creates, updates, and maintains work orders, service tickets, repair orders, safety inspection tickets, and other operational records in company systems.

• Supports billing and invoicing activities across operational departments, including reviewing work orders, processing required documentation, researching billing discrepancies, and coordinating with Accounts Receivable.

• Assists with payroll administration, including reviewing field time entries, processing daily reports, submitting manual payroll requests, researching discrepancies, and coordinating cost corrections.

• Supports NI and MOD project administration, including maintaining project documentation, tracking schedules and milestones, coordinating material requirements, and assisting with project-related billing and reporting.

• Creates and tracks parts and material requisitions, coordinates deliveries, confirms receipt of materials, and assists with resolving outstanding purchase orders and invoices.

• Maintains operational schedules, on-call lists, employee attendance records, and shared calendars. Communicates scheduling changes, equipment outages, and other operational updates to field personnel, dispatch, and management.

• Prepares and maintains operational reports, including open work orders, work in process, billing status, project progress, outstanding invoices, missed service, and other key performance indicators.

• Assists branch leadership with safety and compliance administration, including scheduling safety meetings, maintaining required documentation, coordinating inspections, and tracking completion of assigned activities.

• Supports field employees with administrative needs, including mobile device coordination, system access requests, uniforms, badging, tools, and other operational resources.

• Maintains accurate customer, equipment, contract, and project information in company systems, including install base updates and other required data maintenance.

• Coordinates with internal departments, including Payroll, Finance, Accounts Receivable, Procurement, Human Resources, and regional support teams, to resolve operational and administrative issues.

• Assists with customer reporting, National Account requests, contract documentation, incident reporting, and the collection of records required for claims or legal matters.

• Supports branch leadership with special projects, process improvements, operational audits, and other administrative responsibilities as assigned.

• Performs additional duties as needed to support efficient branch operations and changing business requirements.

EDUCATION & EXPERIENCE:

• High school diploma or equivalent required; additional education or relevant administrative experience preferred.

• Previous experience in operations coordination, office administration, customer service, or a related field preferred.

• Experience in the elevator, construction, mechanical service, or similar industry preferred.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office applications, including Excel, Outlook, and Teams.

• Ability to learn and navigate company systems for work order management, scheduling, payroll, billing, and reporting.

• Strong attention to detail and ability to maintain accurate records.

• Ability to work independently, exercise sound judgment, and collaborate with field personnel and branch leadership.

What makes us special

At TK Elevator, we offer more than just a job, we offer a place to grow, thrive, and make an impact.

Here’s what you can look forward to:

• Competitive Compensation: Competitive and market-aligned compensation in a technically exciting, stable, and sustainable industry.
• Continuous Development: Structured onboarding, continuous learning, and development programs designed to support your growth.
• Work-life balance: Sustainable ways of working supported by policies and working models aligned with local practices and business needs.
• A culture that moves people: Open communication, mutual respect, and an inclusive environment where everyone feels valued and empowered.
• Empowered Work Environment: Flat hierarchies, approachable leadership, and the freedom to innovate and make an impact from day one.

Ready to move beyond?

Diversity & Inclusion Statement:

At TKE, diversity drives innovation. We encourage applicants of all backgrounds, identities, and experiences to join us.