Operations Coordinator - 2nd Shift Weekdays

The Marzetti Company; Columbus (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

The Marzetti Company is seeking an Office and Logistics Coordinator to manage appointment scheduling, front desk duties, and coordinate operations between drivers and warehouse staff in a combined office and warehouse setting.

The role requires maintaining daily logs in Excel, processing bills of lading, verifying quantities, and assisting with check points. A high school diploma and warehouse experience are required; SAP experience is a plus.

Qualifications

• High school diploma or equivalent.
• Previous experience in a warehouse or distribution environment.
• Experience with SAP preferred.

Responsibilities

• Coordinate office tasks including appointment scheduling, Check Point, Operations and Front Desk.
• Manage and update daily appointment logs.
• Oversee loading, shipping documents, and bills of lading accuracy.
• Assist reception, answer calls, route messages.
• Monitor cross-docks and ensure timely loading and deliveries.
• Support back-up coverage on desks as needed.

Education

High school diploma or equivalent

Tools

SAP

Job description

Overview

Responsible for all office tasks, including but not limited to Appointment Scheduler, Check Point, Operations and Front Desk, on a rotating basis.

Shift: Monday - Thursday, 4pm - 2am.

Responsibilities

Appointment Scheduler:

• Make appointments for customers and carriers, inbound and outbound.

• Maintaindaily appointment log using Excel program

• Maintain Vehicle Scheduling

• Gather shipping information forCorporateto input intoDCService Level report.

Checkpoint:

• Assign loads to warehouse loaders

• Ensure all picks have been completed and verify quantities loaded against thequantity on the bill of lading before time of loading

• Maintain condition codes on outbounds

• Research and correct any variances between loaded quantity and billed quantity

• Track all shortages and assign cut codes before assigning loads to warehouse

• Create and print export paperwork.Match export documents to the bills of ladingand give to the Front Window

• Responsible foraccurateandtimelyloading

• Monitor late arrivals for appointments and reschedule without affecting operation orother carrier appointments

• Process bills of lading and deliver to the Front Window

• Verify andmaintainpallet entries

• Expedite verified and completed bills of lading to the front desk

• Answer all incoming calls.Take messages and transfer calls as needed

• Fax bills of ladings to Customer Support and carriers as needed

• Ensure all dropped trailers are loaded accurately andin a timely manner

• Ensure MKAL peddles are loaded accurately andin a timely manner

• Report trailer numbers to the Fleet Dept.

• Oversee cross-docks, create and assign shipment numbers to cross-docks, andenterintothe system.

Front Window:

• Responsible for coordinating operations between drivers and warehouse operationsto ensure loads are handled as quickly and efficiently as possible

• Check in/out all inbound and outbound drivers using Vehicle Scheduling

• Update daily outbound log; manual and Excel spreadsheet on ‘S’ drive

• Assign trailers to dock doors based on staging lanes and condition codes

• Track andmaintainstatus of all trailers in the yard, and maintainaccurateinformation on the board detailing trailers in doors, on pad, etc.

• Provide communication between Operations Managers, Warehouse Leads, drivers,carriersand brokersregardingthe status of loads

• Communicate with Checkpoint on status of orders if they are not ready whencarriers arrive

• Perform receptionist duties, including, but not limited to, greeting visitors, handingout visitor badges, and notifying personnel when they have a visitor.

• Working with radios (CB and handheld)

• Sorting mail

• Filing completed bills of lading and pick lists

Ops Desk:

• Responsible for coordination between warehouse operations and office to ensureorders are filled ina timelyandaccuratemanner

• Run batches to reserve product for order fill

• Create anddeleteorder fill trips for warehouse operations

• Fill shortages, as needed, by manually reserving product when it becomes availablein warehouse locations

• Ensure drops are assigned and performed by warehouse to fill case pick orders

• Audit FIFO report to ensure product rotation

• Sort and stamp pick sheets according to customer requirements.

• Highlight pertinent information printed on pick sheets as per standard textmaintainedby corporate Customer Support

Additional Responsibilities

• Serve as back-up on all desks during absences and breaks as needed

• Other duties asrequiredor directed by management

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Qualifications

• High school diploma or equivalent

• Previousexperience in a warehouse or distribution environment

• Experience with SAP preferred

Working Conditions/Environment

Works in an office and warehouse environment where the employee is regularly required to speak, see, read, sit, stand, walk, write, occasionally bend while moving about the facility, and operate printers, computer, fax machine, and multi-line telephone.The employee is occasionally exposed to fumes, odors, dust, oil, wet floors, forklifttrafficand the risk of electrical shock.The noise level in the office is moderate and loud in the warehouse.Earplugs and hairnets may berequiredwithin the facilityin accordance withGMP and safety standards.