Operations Coordinator

Pacific Northwest University of Health Sciences; Yakima (WA); Vor Ort; USD 44.000 - 65.000; Vollzeit

Benefits dieser Stelle

Health benefits

Paid time off

403b retirement plan

Paid holidays

Zusammenfassung

Pacific Northwest University of Health Sciences (PNWU) seeks an Operations Coordinator to serve as the administrative and logistical hub for the Experiential Learning Center. You will coordinate per diem staffing, scheduling, LMS activities, and communications to support simulation-based and experiential learning.

Reporting to the Director of Simulation, you will collaborate with educational and technical staff, manage contracts and compliance records, and support program logistics and events.

Qualifikationen

• Associate’s degree and 4–6 years of relevant experience.
• Strong organization, planning, and communication skills.
• Ability to manage multiple projects with deadlines.

Aufgaben

• Serves as the primary coordinator for operational administrative workflows and the center's per diem workforce.
• Coordinates activity scheduling, LMS activity management, staffing requests, onboarding logistics, and timekeeping.
• Manages communications and ensures schedules and updates are conveyed to stakeholders.
• Coordinates administrative support for experiential learning, certification, and continuing education activities.
• Maintains supply inventories and coordinates routine ordering and receipt of materials.
• Maintains operational workforce records and incident documentation.

Kenntnisse

Office administration

Time management

Scheduling

Communication

Team collaboration

Data entry

Problem solving

Ausbildung

Associate’s degree

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Jobbeschreibung

Description

Recruitment Period: 11/05/2026 - Until Filled

Status: Full-Time, 40 hours/week

Salary Information: Annual Minimum Salary-$43,600-Annual Maximum Salary-$65,400

Target Hiring Range- $48,000-$55,000 Annually

Hiring Rate: Dependent upon qualifications and experience

On Campus Position

Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest.

The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Biomedical Sciences, and Master of Science in Occupational Therapy enrolling over 550 students annually. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five-state region.

PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south-central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit https://www.visityakima.com/.

Pacific Northwest University of Health Sciences (PNWU) does not sponsor employment visas. Applicants must be legally authorized to work in the United States at the time of hire and for the duration of their employment with PNWU. Employment eligibility will be verified in accordance with federal law.

Position Summary

Reporting to the Director of Simulation, the Operations Coordinator serves as the administrative and logistical hub for day-to-day center operations in support of the Experiential Learning Center. The position coordinates the center's per diem workforce, activity scheduling, operational communications, program and event logistics, resources, and the operational coordination that supports simulation-based and integrated experiential learning activities. The Operations Coordinator collaborates closely with educational and technical staff and with the Senior Administrative Coordinator, Experiential Learning. Fiscal records, contracts and agreements, governance records, surveys, accreditation evidence, and institutional reporting are coordinated through the Senior Administrative Coordinator.

Essential Job Functions

Duties an employee must be able to perform, with or without reasonable accommodation.

• Administrative & Per Diem Staff Coordination (35%): Serves as the primary coordinator for operational administrative workflows and the center's per diem workforce. Coordinates activity scheduling, LMS activity management, staffing requests, hiring workflow support, onboarding logistics, workforce communications, timekeeping, and related records to ensure activities are appropriately scheduled and staffed.
• Program & Education Support (20%): Coordinates administrative support for experiential learning, certification, and continuing education activities, including registration management, participant rosters, course records, activity calendars, and associated communications and LMS support.
• Communications & Stakeholder Liaison (15%): Serves as the primary coordinator for centralized operational communications, including administration of the center's shared inbox and associated communication channels. Receives, triages, routes, and tracks requests and ensures that schedules, logistical information, and operational updates are communicated appropriately.
• Project & Event Coordination (10%): Coordinates operational logistics for unit meetings, events, approved projects, and special initiatives, including scheduling, administrative coordination, documentation, registration support, and communication tracking.
• Resource & Purchasing Coordination (10%): Maintains supply inventories, monitors operational resource needs, coordinates routine ordering and receipt of materials, maintains inventory records, and supports operational readiness for scheduled activities and certification courses.
• Operational Data, Compliance & Incident Administration (5%): Maintains operational workforce, scheduling, participation, resource, and incident-report records. Coordinates incident-report submission, routing, tracking, and documentation follow-up in accordance with established procedures.
• Provides lead work, advises and/or guides students. May organize, set priorities, schedule and review work, and provide input into performance reviews.
• Leads and coordinates hiring processes for per diem workforce.
• Performs other related duties as assigned and based on departmental need (5%).

Standard Institutional Requirements

• Performs job duties in accordance with safety, legal, and regulatory requirements; University policy and procedures; and accepted business practices.
• Acts with the highest level of professional ethical standards in all aspects of job performance, in accordance with the mission and values of PNWU.
• Understands and adheres to accreditation standards and expectations specific to the department.

This description is a general statement of the major duties and responsibilities performed on a regular and continuous basis, with or without reasonable accommodation. It is not intended to be an exhaustive list of all functions and does not exclude other duties as assigned. Job descriptions are reviewed regularly and may be updated to reflect changing institutional needs.

Requirements

Required Education and Experience

To perform the essential functions of this position, the incumbent must have:

• An associate’s degree AND 4-6 years of relevant experience OR
• An equivalent combination of education and experience that demonstrates the knowledge, skills, and abilities required to perform the essential functions of the position.

Required Skills, Knowledge, and Abilities

• Demonstrated knowledge of standard office procedures, data collection and analysis, calendaring, event planning, and business writing.
• Ability to analyze, manage, and execute tasks with minimal supervision.
• Ability to manage multiple projects and shift priorities in a deadline-driven environment.
• Ability to convey the PNWU mission to internal and external constituents.
• Strong organization, interpersonal, and planning skills.
• Excellent verbal and written communication skills.
• Ability to work collaboratively in a team with individuals from a diverse set of disciplines and backgrounds.
• Ability to solve problems by analyzing issues and creating action plans.
• Strong project management and organizational skills.
• Excellent analytical thinking and decision-making. Ability to simplify and address complex processes and issues.
• Intermediate to advanced proficiency in Microsoft Office Suite and ability to work with and manage different computer programs and databases.
• Ability to schedule activities and/or meetings.
• Individuals will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of SIM procedures, regulation, and policy changes.

Preferred Qualifications (optional)

• Bachelor’s Degree

Work Environment

• Standard office and campus environment; the job requires slight physical effort
• Routine interaction with students, faculty, staff, and external partners
• May include attending meetings on and off campus and occasional travel

Physical Demands

The following physical activities are essential to performing this role, with or without reasonable accommodation:

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity to manipulate objects (for example, using a keyboard)
• Communication skills using the spoken word
• Ability to see and hear within normal parameters
• Ability to stand/walk/move about
• Occasionally lift and/or move up to 20 pounds.

To ensure full consideration submit

• A letter of introduction outlining background and qualifications for the position
• Detailed resume
• Contact information for three professional references

The job announcement above is not the full job description but represents the job responsibilities and requirements. A full job description can be provided upon request.

PNWU offers a comprehensive benefits package to eligible employees first of the month following date of hire and competitive salary.

Benefit Package (benefit eligible is at least .5 FTE)

• Health Benefits - Medical, Dental, Vision, Life Insurance
• Paid Time Off
• 403b with Roth Option
• Paid Holidays

For information about life in Yakima visit our PNWU page.

PNWU is a drug‑free workplace, equal opportunity employer and educational institution. To request this publication in an alternative format, or to apply in an alternative format, please call Human Resources, 509.452.5100.

Equal Employment Opportunity

At PNWU, we believe that diverse perspectives, lived experiences, and backgrounds strengthen our ability to educate health care professionals and serve the communities who need them most. PNWU is an equal opportunity employer and welcomes applicants from all backgrounds. We do not discriminate on the basis of race, *color, religion, creed, sex (including pregnancy and childbirth), sexual orientation, gender identity or expression, national origin, citizenship or immigration status, age, marital status, families with children, the presence of any sensory, mental, or physical disability, the use of a trained service animal, genetic information, honorably discharged veteran or military status, HIV or hepatitis C status, or any other category protected under federal, state, or local law.