Clinic Coordinator-Sea Mar, Tacoma, WA

PNWU; Tacoma (WA); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Health Benefits

Paid Time Off

403b with Roth Option

Paid Holidays

Job summary

The Clinic Coordinator directly supports dental students as they progress through their clinical requirements. This role serves as the communication link between student providers, patients, supervising faculty and the FQHC Clinical Program Liaison, providing administrative and procedural support throughout the clinic year.

Based in Yakima, WA, the position reports to the SDM Clinic Director and coordinates day-to-day operations, patient scheduling, chart audits, EHR documentation, and data

Qualifications

• Required: High School Diploma or GED Equivalent.
• Preferred: Dental Assisting certificate or Dental Hygiene degree.
• Required: 1-3 years of relevant experience.
• Preferred: Dental office management, patient care coordination, EHR experience.

Responsibilities

• Assist with management of the dental clinic, coordinating day-to-day operations.
• Support activities in the simulation lab at the clinic.
• Assist students with chart audits of their patient portfolio.
• Participate in meetings and quality improvement programs.
• Review patient records and assist with CDT coding accuracy.
• Maintain appointments and active patient portfolios.
• Analyze data for reporting student progress using EHR and Acuity Insights.

Skills

Communication skills

Independent decision making

Problem solving

Data analysis

HIPAA awareness

Education

High School Diploma or GED

Dental Assisting certificate or Dental Hygiene degree

Tools

Electronic Health Record (EHR)

Acuity Insights

CDT coding

Job description

Description

Recruitment Period: 08/11/2026 - Until Filled

Status: Full-Time, 40 hours/week

Salary Information: Annual Minimum Salary-$48,000-Annual Maximum Salary-$72,000

Hiring Rate: $23.08-$28.85

Salary is commensurate with qualifications and experience. Pro-rated based on hours/week.

Pacific Northwest University of Health Sciences (PNWU) does not sponsor employment visas. Applicants must be legally authorized to work in the United States at the time of hire and for the duration of their employment with PNWU. Employment eligibility will be verified in accordance with federal law.

PQNWU was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest.

The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Science in Biomedical Sciences, and Master of Science in Occupational Therapy enrolling over 550 students annually. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five-state region.

PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south-central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit https://www.visityakima.com/.

General Summary:

The Clinic Coordinator directly supports the work of the dental students as they progress towards completion of their clinical requirements. This position serves as the communication link between student providers, patients, supervising faculty and FQHC Clinical Program Liaison. They offer administrative and procedural support to the students throughout their three years in the clinic and are dedicated to helping them graduate. This position reports to the PNWU SDM Clinic Director at the assigned student clinic.

Essential Job Functions:

• Assist with management of the dental clinic, including planning, organizing, and coordinating the day-to-day operations of a dental clinic in collaboration with the FQHC Dental Supervisor to ensure standardization of dental policies/processes, supplies, and equipment for consistency in operations.
• Support activities in the simulation lab at the clinic.
• Assist students with chart audits of their patient portfolio.
• Participate in meetings and continuous quality improvement programs.
• Daily review of the patient electronic health records and assist students with accuracy of notes and corresponding CDT coding.
• Maintains current appointments for all patients assigned to the student clinic as well as helping students maintain an active patient portfolio.
• Participates in dental data analysis for trending and recommendations, and utilizes information to provide reports of students’ progress through their clinical education to the appropriate individuals using the electronic dental record and Acuity Insights platforms.
• Performs other related duties as assigned and based on need.

Requirements

Education:

• Required: High School Diploma or GED Equivalent
• Preferred: Dental Assisting certificate or Dental Hygiene degree

Experience:

• Required: 1-3 years
• Preferred: Dental office management, patient care coordination, electronic health record experience

Desired Skills, Knowledge, and Abilities:

Skill in effective communication (both written and oral); skill in independent decision making; skill in performing a variety of duties, often changing from one task to another of a different nature; skill in problem solving; knowledge of dental clinic administrative procedures and practices; knowledge of computer and different computer programs, including an electronic health record; knowledge of customer service principles and practices; knowledge of HIPAA, OSHA, and Infection Control policies and protocols; ability to accurately gather data and compile reports essential to student success; ability to ensure the confidentiality, availability, and integrity of sensitive [student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during employment and beyond.

The job announcement above is not the full job description but represents the job responsibilities and requirements. A full job description can be provided upon request.

PNWU offers a comprehensive benefits package to eligible employees first of the month following date of hire and competitive salary.

Benefit Package

(benefit eligible is at least .5 FTE)

• Health Benefits - Medical, Dental, Vision, Life Insurance
• Paid Time Off
• 403b with Roth Option
• Paid Holidays

For information about life in Yakima visit our PNWU page.

PNWU is a drug-free workplace, equal opportunity employer and educational institution.