Operations Coordinator

Christianson CPAs & Consultants; Willmar (MN); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Personal Time Off

Holidays

Flexible Schedule

Health care coverage

Dental

401(k)

Continuing education support

Job summary

Christianson CPAs & Consultants seeks an Operations Coordinator to support leadership with administrative excellence, project coordination, and strategic thinking. You will help manage schedules, travel logistics, proposals, and client communications while ensuring confidential materials are handled securely.

The role offers hybrid work from our Willmar, MN office and accommodates a positive, fun culture with opportunities for growth and professional development.

Qualifications

• Associate of Arts Degree required, with no specific field of study preferred.
• 1-2 years of experience in an administrative or office environment.
• Ability to communicate effectively and professionally with clients and other staff.
• Able to work autonomously while seamlessly integrating with remote and in-office teams based in the U.S.
• Knowledge of Microsoft Office, including Teams, Outlook, Excel, and Word.
• High emotional intelligence with the ability to handle sensitive information with discretion.
• Detail-oriented with a strong commitment to organizational excellence.
• Ability to multitask and prioritize in a dynamic environment.
• The ideal candidate is seeking a fun, positive culture and has a dynamic personality.

Responsibilities

• Scheduling, including team management & logistics, including travel
• Assist in preparation tasks for new and existing clients
• Plan, track, and manage team goals, project timelines, training, licensing, travel, expense reports, and new information
• Complete forms, reports, and collect signatures
• Participate in department meetings
• Evaluate the potential for process problems and develop solutions
• Manage project-related paperwork, ensuring that materials are current, properly filed, and stored
• Communicate with clients regarding needs, if necessary
• Assist in proposals and billing
• Be an active participant in business development and cultivate relationships to strengthen both yourself and the firm

Skills

Friendly & approachable

Collaborative

Adaptable

Multitasking

Attention to detail

Education

Associate of Arts Degree

Job description

• Enjoys collaborating with a diverse group of individuals
• Highly adaptable to changing priorities
• Skilled at managing multiple workplace demands effectively
• Enthusiastic about organization with a keen attention to detail

We Are Looking For Someone Who

• Friendly and approachable
• Enjoys collaborating with a diverse group of individuals
• Highly adaptable to changing priorities
• Skilled at managing multiple workplace demands effectively
• Enthusiastic about organization with a keen attention to detail

Examples of the Duties

• Scheduling, including team management & logistics, including travel
• Assist in preparation tasks for new and existing clients
• Plan, track, and manage team goals, project timelines, training, licensing, travel, expense reports, and new information
• Complete forms, reports, and collect signatures
• Participate in department meetings
• Evaluate the potential for process problems and develop solutions
• Manage project-related paperwork, ensuring that materials are current, properly filed, and stored
• Communicate with clients regarding needs, if necessary
• Assist in proposals and billing
• Be an active participant in business development and cultivate relationships to strengthen both yourself and the firm

Job Description

We're seeking an Operations Coordinator with a unique blend of administrative expertise, strategic thinking, project management skills, and the ability to anticipate the ever-evolving needs of our leadership and team. This is not just a desk job; it's an opportunity to be at the heart of our operations, playing a pivotal role in ensuring our team is exceptionally supported and positioned for success. The ideal candidate will be constantly self-motivated by their responsibilities and also able to keep an eye out for opportunities to innovate. This role will assist with multiple functions, including providing administrative support to ensure the efficient operation of the team. The Operations Coordinator will be accountable for handling confidential and time‑critical materials. If you are a highly organized, adaptable, positive, and detail‑oriented professional with experience in business and administrative support, we encourage you to apply.

Qualifications & Characteristics

• Associate of Arts Degree required, with no specific field of study preferred.
• 1-2 years of experience in an administrative or office environment.
• Ability to communicate effectively and professionally with clients and other staff.
• Able to work autonomously while seamlessly integrating with remote and in‑office teams based in the U.S.
• Knowledge of Microsoft Office, including Teams, Outlook, Excel, and Word.
• High emotional intelligence with the ability to handle sensitive information with discretion.
• Detail‑oriented with a strong commitment to organizational excellence.
• Ability to multitask and prioritize in a dynamic environment.
• The ideal candidate is seeking a fun, positive culture and has a dynamic personality. We celebrate our wins, and you will be a big part of that!

Other things we think you should know about the position

• Location – hybrid based out of our Willmar, MN office
• Hours are normally Monday–Friday, 8:00 a.m. – 5:00 p.m. CST

Who We Are

At Christianson, we’re more than just your local accounting and consulting firm. We’re dedicated to getting to know our clients on a deeper level so that we can not only serve their needs today, but also anticipate future needs and design custom solutions to ensure their success. We create clients for life.

Christianson, PLLP, a locally and nationally respected CPA and consulting firm, provides traditional services such as accounting services, auditing, tax, and estate planning to large and small clients across a variety of industries, from agribusiness and manufacturing to biofuels and health care.

Here’s why we think you should work here!

With our varied client base, Christianson provides a challenging and fast‑paced work environment with a wide range of opportunities for our employees. There is boundless potential for advancement and further education. We’re proud to be a community‑oriented firm and we value staff who understand the importance of giving back to the communities we serve and live in. We are professional, we work hard, but we also like to have fun. We enjoy time together in and out of work with planned socials, contests, and other events.

We Want to See You Succeed

Our firm’s purpose is to Help People Succeed, whether it be our client, our co‑workers, or our communities. At Christianson, we take a special interest in pursuing people who have the capacity and desire to help people succeed.

Perks of working at Christianson

• Personal Time Off
• Holidays
• Flexible Schedule to help with Work/Life Balance
• Health care coverage
• Dental
• Aflac
• Life, Disability, and AD & D Insurance
• 401(k) savings plan
• Continuing education support, including the cost of training and annual licensing
• CPA exam supportEmployee and Business Development referral programs

Disclaimer:

This job description reflects the assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. We are an equal‑opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In addition to competitive salaries, we take pride in offering a comprehensive range of benefits designed to support our team members. These benefits go beyond financial compensation, reflecting our commitment to our employees' well‑being, balance, and personal growth. Some additional benefits include: 401(k) contributions, Health & Wellness support, Flexibility, Professional Development, and Seasonal Time‑off. Hourly range: $24.25 - $27.75