Operations Coordinator

Cherokee Federal; Tulsa (OK); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision benefits

401K

Job summary

Cherokee Federal seeks an Operations Coordinator - Medical Operations to support U.S. government medical services in Iraq.

Responsibilities include coordinating daily medical operations, staffing accountability, credential tracking and reporting, while maintaining HIPAA-compliant records and liaising with leadership and customers. Role requires travel to OCONUS (Baghdad/Erbil), overtime and holiday coverage as needed, and potential secret clearance.

Qualifications

• Associate degree required in a healthcare-related field.
• Minimum 3 years of healthcare/medical operations experience.
• Experience with scheduling, staffing, reporting and document management.
• Fluent written and spoken English.
• Basic HIPAA familiarity.

Responsibilities

• Coordinate daily operations for medical services at the designated facilities.
• Maintain staffing and personnel accountability for multiple sites.
• Track credentials, licenses, certifications and training requirements.
• Prepare and coordinate daily/monthly reports and SOPs.
• Support incident reporting and medical evacuation documentation.

Skills

English fluency

Multi-tasking

Scheduling

Staffing coordination

Documentation management

Communications

Education

Associate degree in Healthcare Administration/Health Sciences/Nursing/EMS/Business Admin

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Operations Coordinator - Medical Operations

Seeking Operations Coordinator - Medical Operations for U.S. Government Support - Iraq (Baghdad & Erbil)

Cherokee Federal is recruiting experienced Operations Coordinator - Medical Operations to support U.S. government medical operations in Iraq. Provide medical-surgical, general, emergency, and specialty nursing support at the Diplomatic Support Hospital or Consulate General Erbil Health Unit. If you're ready to serve those who serve, we want to hear from you.

The Operations Coordinator - Medical Operations provides day-to-day administrative and operational coordination for Mission Iraq medical services. This position supports staffing accountability, credential tracking, reporting, scheduling, deployment/readiness coordination, medical operations documentation and communication between clinical personnel, project leadership and the customer.

The ideal candidate combines strong medical operations knowledge with exceptional administrative, scheduling, reporting and coordination skills.

** This role Is contingent upon award.

** Secret Clearance Is Preferred Or ability to obtain required clearance for the role

** Per contract, candidate required to work more than 10 hours as regular shift / Overtime hours / holidays and weekends

** This role required 50% Travel to OCONUS.

Compensation & Benefits

Estimated Starting Salary Range for Operations Coordinator - Medical Operations: Pay commensurate with experience.

Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.Benefits are subject to change with or without notice.

Responsibilities Include

• Coordinate daily operations supporting the Diplomatic Support Hospital and Health Unit.
• Maintain daily staffing and personnel-accountability information for Baghdad and Erbil.
• Monitor staffing schedules, rotations, R&R, deployment, mobilization and demobilization activities.
• Assist leadership in maintaining continuous medical coverage and identifying upcoming staffing gaps.
• Track employee credentials, professional licenses, certifications, training requirements and medical clearances.
• Maintain accurate personnel records while ensuring proper handling of PII and HIPAA-controlled information.
• Coordinate Nomination Packet documentation, including resumes, credential verification, licenses and certifications before deployment.
• Support candidate/pre-deployment tracking for MRPT/security vetting, medical clearance and onboarding requirements.
• Coordinate scheduling and administrative support for clinical operations, medical training and meetings.
• Maintain operational trackers, staffing spreadsheets, credential matrices and deployment-readiness reports.
• Prepare and coordinate required daily and monthly reports.
• Assist with Personnel Status and Accountability Reports, Operations Reports, SitReps, staff credential reports, medical-clearance reports and other contract deliverables.
• Track unplanned vacancies and ensure proper notifications are issued within contractual timelines.
• Coordinate information between medical leadership, recruiting, HR, PMO and deployed personnel.
• Assist with incident-reporting documentation and tracking.
• Support medical evacuation documentation, personnel-movement coordination and administrative requirements.
• Coordinate documentation associated with MASCAL exercises, training and operational-readiness activities.
• Maintain SOPs, administrative files, correspondence and operational documentation.
• Monitor credential/certification expiration dates and alert appropriate management before expiration.
• Support audits, QA/QC reviews and compliance activities.
• Perform other medical-program operational and administrative duties as assigned.

Experience, Education, Skills, Abilities requested

Required Qualifications

• Associate degree in Healthcare Administration, Health Sciences, Nursing, Emergency Medical Services, Business Administration or related discipline.
• Minimum 3 years of healthcare, medical administration or healthcare operations experience.
• Experience supporting clinical/medical personnel and maintaining confidential records.
• Experience with scheduling, staffing coordination, reporting and document management.
• Strong knowledge of Microsoft Excel, Word, Outlook and related business applications.
• Demonstrated ability to manage multiple urgent priorities in a fast-paced environment.
• Fluent written and spoken English.
• Basic understanding of HIPAA/medical-information confidentiality.

Required Certifications

• Must satisfy applicable USG security-vetting/MRPT requirements if deploying.
• Must meet applicable medical/fit-for-duty requirements if assigned in-country.

Preferred Qualifications

• Bachelor's degree in healthcare administration, Health Sciences, Nursing, Public Health, Business Administration or related discipline.
• 5+ years supporting healthcare operations.
• Previous hospital, emergency department, military medicine or international medical-support experience.
• Experience supporting DoS, DoW, Embassy, federal contracting or OCONUS operations.
• Experience with clinician credentialing, licensure/certification tracking and pre-deployment processing.
• Experience with medical evacuation, EMS, emergency-management or MASCAL administrative coordination.
• Familiarity with staffing medical professionals across multiple specialties.

Preferred Certifications

• BLS
• Certified Medical Administrative Assistant or equivalent healthcare administration credential
• CAPM/PMP or project-management training
• HIPAA/privacy training

• Must pass pre-employment requirements of Cherokee Federal.

Company Information

Cherokee Nation Solutions Link (CNSL) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNSL, visit cherokee-federal.com.

#CherokeeFederal #LI-AP2 #APPC #OCONUS

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Legal Disclaimer

Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmitive Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.