Operations Coordinator

The STEM Connection; Traders Point (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

PTO and holidays

Wellness program

Employer 401(k) retirement plan

Staff discount for programs

Cell phone stipend

Moore Road Farm venue use

Job summary

The STEM Connection in Indianapolis, IN seeks an Operations Coordinator to ensure efficiency across programs. You will oversee inventory, streamline workflows, and provide hands‑on operational and volunteer support for events.

As a nonprofit focused on youth STEM experiences, you will work in a collaborative environment, coordinate volunteers, manage data and office tasks, and support program delivery across indoor and outdoor settings.

Qualifications

• Experience in inventory lifecycles, auditing materials, and maintenance cycles.
• Experience with purchase orders, vendor invoices, and vendor relationships.
• Proficient in data entry, records management, and SOPs.
• Strong communication across diverse audiences and stakeholders.
• Comfort with coordinating volunteers and events.
• Ability to plan, manage multiple projects, and meet deadlines.

Responsibilities

• Oversee inventory for program materials from order to distribution.
• Maintain asset records with replacement/maintenance cycles.
• Manage PO process and vendor invoices with finance.
• Develop standardized receiving and storage processes.
• Support data collection, entry, and organizational communications.
• Assist cross-departmental workflows and program delivery.
• Plan and facilitate volunteer opportunities and events.
• Help manage TSC spaces, ensuring safe, functional spaces.

Skills

Inventory management

PO processing

Vendor management

SOP documentation

Data entry

CRM software Bloomerang

Google Sheets

Communication

Multitasking

Teamwork

Education

Associate or Bachelor’s degree

Tools

Google Sheets

Bloomerang CRM

Zoom/Google Meet

Job description

The Operations Coordinator (OC) plays a vital role in ensuring organizational efficiency and program excellence across The STEM Connection (TSC). The OC oversees inventory management, streamlines information workflows, and provides hands‑on operational and volunteer support for events.

TSC is a non‑profit organization that engages youth in STEM principles through accessible, nature‑related experiences with a commitment to those who are underrepresented in STEM careers. TSC offers experiential STEM programming for youth both in person and virtually, fueling dreams and inspiring futures in STEM. In collaboration with community partners, we deliver award‑winning, relevant services that empower and impact youth for today and tomorrow. TSC is committed to being a diverse, equitable, inclusive, and accessible organization.

Essential Duties and Responsibilities

• Oversee all aspects of inventory for program materials from ordering and stock monitoring to staging and final distribution
• Maintain accurate record-keeping for all physical assets, establishing clear replacement, repair, and routine maintenance cycles
• Source bulk supplies and foster positive, diverse vendor relationships. Manage purchase orders (POs) and promptly submit vendor invoices to the finance department
• Develop, document, and manage standardized processes for receiving deliveries and maintaining clean, organized inventory spaces
• Support the daily organizational tasks including data collection, entry, and management; record documentation (written, photo, and video); and general office communications
• Assist with administrative workflows that support cross-departmental alignment and program delivery
• Assist in planning and facilitating volunteer opportunities, community events, and special events
• Assist in the general management of TSC’s physical spaces, ensuring environments are clean, safe, and fully functional for children and adults of varying physical and cognitive abilities
• Participate in garden and farm maintenance, wildlife conservation, sustainability practices, and water quality analysis
• Maintain respectful, clear, and culturally competent communication with staff, participants, families, volunteers, and community partners
• Perform other duties as assigned to support the evolving operational needs, mission, and vision of The STEM Connection.

Required Skills and Abilities

• Passion for the mission of The STEM Connection and desire to serve children
• Proficiency in tracking inventory lifecycles, auditing materials, organizing stock, and establishing routine maintenance/replacement schedules for physical assets
• Ability to source bulk supplies cost-effectively, manage purchase orders (POs), process vendor invoices, and negotiate with vendors
• Strong skills in database management, data entry, record keeping, and managing standard operating procedures (SOPs)
• Technical proficiency with spreadsheet tools (Google Sheets), CRM software (Bloomerang), virtual meeting platforms (Zoom/Google Meet), and inventory tracking systems
• Demonstrate commitment to teamwork, integrity, and building positive relationships
• Coachable, flexible, and proactive in anticipating needs and solving problems
• Ability to work both independently and as part of a team
• Skilled at managing multiple projects and balancing competing priorities in a fast-paced work environment
• Strong interpersonal skills and the ability to communicate effectively with diverse audiences
• Proven ability to meet deadlines and manage projects successfully
• The ability to act independently is essential

Education and/or Experience

• Associate's or Bachelor’s Degree or equivalent experience; areas related to business, supply chain, logistics, or operations management preferred
• Experience working with volunteers preferred
• Successful completion of a background check, Safeguarding Youth Training, and CPR

Working Conditions & Physical Requirements

• Position based in Indianapolis, IN
• Highly collaborative work environment in a shared barn office space, and regular outdoor work in natural settings
• Meetings and tasks are conducted in varied spaces, including a barn, outdoor shelters, a yurt, and walking trails year-round
• Barn office includes a friendly resident cat who roams freely and is part of the team. Candidates with allergies or pet sensitivities should be aware
• Multi-functional workspace requires close working quarters with colleagues during certain weather or programming needs
• Barn workspace is frequently reconfigured to meet organizational needs
• Occasional evening and weekend hours as required to support the organization’s mission
• Enclosed footwear is required (no sandals, heels, crocs) when on site, athletic shoes or hiking boots are preferred
• Occasionally expected to lift up to 40 pounds
• Position requires navigation of gravel, rough nature trails, and fields
• Working conditions will involve exposure to varying noise levels, outdoor temperatures (both high and low, depending on the season), and direct sunlight
• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation

Benefits

• Join a professional, award-winning nonprofit making a meaningful impact on youth
• Paid time off includes: a standardized PTO scale, holidays, one volunteer day, one flexible day, and three Wellness Weeks (week of July 4 and the weeks containing Christmas Day and New Years Day)
• Wellness initiatives that include 24/7 telehealth for physical and mental wellness, and regular use of walking trails
• Access to an employer-matched retirement account
• Staff discount for immediate family members enrolling in TSC programs
• Monthly cell phone stipend
• Unique work environment
• Use of Moore Road Farm as a venue for a personal event one time per year (contingent upon availability, requires approval)