Program Coordinator

The STEM Connection; Traders Point (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

The STEM Connection is seeking a Program Coordinator to support multiple program areas including summer camps, field trips, and STEM kits, with a focus on social-emotional learning. The role also covers participant support, logistics, and community engagement in Indianapolis, IN.

Responsibilities include coordinating daily camp activities, field trips, and program materials; facilitating SEL using the Kimochi program; and contributing to literacy support and professional development for staff.

Qualifications

• Bachelor’s degree or equivalent in K-6 education or youth development.
• 3–5 years of experience working with youth or in education.
• Experience writing K-6 curriculum is a plus.

Responsibilities

• Manage day-to-day support for summer campers and activities.
• Facilitate social-emotional learning using Kimochi program.
• Coordinate field trips, and manage materials and logistics.
• Lead hikes and off-site events, and represent TSC publicly.
• Assist with data collection and feedback for programs.
• Support organizational events and communications with staff and partners.

Skills

Youth engagement

Social-emotional learning

K-6 education knowledge

Literacy knowledge

Staff professional development

Indiana standards familiarity

Google Workspace

Registration software

Metric tracking software

Teamwork and communication

Multitasking

Education

Bachelor’s Degree or equivalent in K-6/youth development

Tools

Google Workspace

Program registration software

Metric tracking software

Job description

The Program Coordinator (PC) plays a vital role in ensuring program excellence across The STEM Connection (TSC) by supporting all TSC program areas (summer camp, field trips, and STEM kits), with particular emphasis on social-emotional support. The Program Coordinator will be responsible for program and participant support, field trips and event execution, and community engagement.

TSC is a non-profit organization that engages youth in STEM principles through accessible, nature-related experiences with a commitment to those who are underrepresented in STEM careers. TSC offers experiential STEM programming for youth both in person and virtually, fueling dreams and inspiring futures in STEM. In collaboration with community partners, we deliver award-winning, relevant services that empower and impact youth for today and tomorrow. TSC is committed to being a diverse, equitable, inclusive, and accessible organization.

Essential Duties & Responsibilities

• Manage day-to-day support, interaction, and communication for summer campers.


• This includes facilitating social-emotional learning using the Kimochi program, overseeing check-in and pick-up processes, and engaging in pre- and post-camp conversations for those needing extra support.


• Assist in implementing daily camp experiences, which encompass social-emotional learning and literacy activities, coordinating choice time activities, organizing


• Lunch & Learn events, and conducting end-of-day check-ins.


• Provide literacy support through book curation, creating read-aloud guides, and offering educational differentiation support for early and elementary programs.


• Coordinate the setup and cleanup of day-to-day field trips, manage materials, and provide facilitation support for spring and fall field trips as well as winter reverse field trips.


• Serve as the primary point of contact for reverse field trips by transporting materials offsite and assisting staff during these events.


• Support field trip groups that require assistance.


• Act as an on-call substitute for field trip facilitators as needed.


• Manage program materials (excluding STEM kits) by preparing and restocking activity bins onsite, requesting reorders when necessary, and distributing materials appropriately.


• Take photographs of TSC programs for use in marketing and fundraising materials.


• Oversee STEM kit distribution as needed, including coordinating with recipients and delivery.


• Assist in creating new STEM kit activities and related videos.


• Lead hikes with children or adult participants during on-site programs.


• Professionally represent TSC at off-site school and community events.


• Help coordinate, communicate, and facilitate professional development events.


• Assist with data collection, including participant counts and feedback.


• Provide assistance in-house for training and support.


• Support organizational events, such as Board of Directors meetings and "Sunflowers at Sunset" (TSC's annual fundraising dinner at the farm).

• Maintain respectful, clear, and culturally competent communication with staff, participants, families, volunteers, and community partners.


• Perform other duties as assigned to support the evolving operational needs, mission, and vision of The STEM Connection.

Required Skills and Abilities

• Passion for the mission of The STEM Connection and desire to serve children


• Experience working with youth through social-emotional learning opportunities


• K-6 grade elementary education experience


• Elementary literacy knowledge


• Experience developing and leading professional development for staff or external partners


• Working knowledge of Indiana state elementary education standards and their application in and out of the classroom


• Required computer software skills: Google Workspace (Docs, Sheets, Forms, and Slides), ability to learn and become proficient in other applications and tools such as program registration software and metric tracking software


• Demonstrate commitment to teamwork, integrity, and building positive relationships


• Coachable, flexible, and proactive in anticipating needs and solving problems


• Ability to work both independently and as part of a team


• Skilled at managing multiple projects and balancing competing priorities in a fast-paced work environment


• Strong interpersonal skills and the ability to communicate effectively with diverse audiences


• Proven ability to meet deadlines and manage projects successfully


• The ability to act independently is essential

Education and/or Experience

• Bachelor’s Degree or equivalent experience; areas related to K-6 education, youth development,


• Minimum of 3-5 years of experience working with youth or in the education field


• Experience writing K-6 curriculum is a plus


• Successful completion of a background check, Safeguarding Youth Training, and CPR

Working Conditions & Physical Requirements

• Position based in Indianapolis, IN


• Highly collaborative work environment in a shared barn office space, and regular outdoor work in natural settings


• Meetings and tasks are conducted in varied spaces, including a barn, outdoor shelters, a yurt, and walking trails year-round


• Barn office includes a friendly resident cat who roams freely and is part of the team. Candidates with allergies or pet sensitivities should be aware


• Multi-functional workspace requires close working quarters with colleagues during certain weather or programming needs


• Barn workspace is frequently reconfigured to meet organizational needs


• Occasional evening and weekend hours as required to support the organization’s mission


• Enclosed footwear is required (no sandals, heels, Crocs) when on site, athletic shoes or hiking boots are preferred


• Occasionally expected to lift up to 40 pounds


• Position requires navigation of gravel, rough nature trails, and fields


• Working conditions will involve exposure to varying noise levels, outdoor temperatures (both high and low, depending on the season), and direct sunlight


• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation

Benefits

• Join a professional, award-winning nonprofit making a meaningful impact on youth


• Paid time off includes: a standardized PTO scale, holidays, one volunteer day, one flexible day, and three Wellness Weeks (week of July 4 and the weeks containing Christmas Day and New Years Day)


• Wellness initiatives that include 24/7 telehealth for physical and mental wellness, and regular use of walking trails


• Access to an employer-matched retirement account


• Staff discount for immediate family members enrolling in TSC programs


• Monthly cell phone stipend


• Unique work environment


• Use of Moore Road Farm as a venue for a personal event one time per year (contingent upon availability, requires approval)