Operations Coordinator

AVI-SPL; Schaumburg (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in the technology sector is seeking an Operations Coordinator to support the Systems Integration leadership. The role involves coordinating internal projects, managing documentation, and assisting with procurement tasks. Ideal candidates will have strong communication skills and proficiency in Microsoft Office tools. Enjoy a dynamic work culture with benefits including medical coverage and professional development opportunities.

Benefits

Medical benefits, including vision and dental

Paid holidays, sick days, and personal days

Training and professional development opportunities

Qualifications

• Strong communication and interpersonal skills required.
• Experience in Operations Coordination preferred.

Responsibilities

• Support internal projects through coordination with various departments.
• Assist Operations team with equipment procurement and tracking.
• Compile documentation and track project milestones.

Skills

Communication

Organization

Time Management

Interpersonal Skills

Education

High School Diploma

Tools

Microsoft Office

Microsoft Project

Adobe Acrobat

Job description

Description

WHAT YOU’LL DO

As an Operations Coordinator, you will support the Systems Integration leadership and office resources with a wide variety of assignments and tasks to support ongoing operation of the business.

Day-to-Day Responsibilities:

• Provide support of internal projects for SIG office location through coordination with Operations, Service, Procurement and Finance departments.
• Interact with all internal office and field resource staff.
• Maintain current and acceptable process and procedures for all assigned tasks.
• Compile external and internal submittal documentation.
• Assist with project milestone tracking of team resource tasks.
• Assist Operations team with equipment procurement and tracking
• Submit returned material authorizations.
• Coordinate pick tickets with office warehouse teams.
• Ensure all closeout/as-built documentation is created and stored.
• Provide information for CSAT delivery.
• Assist Management in the change order process
• Other task assignments as required.

WHAT WE’RE LOOKING FOR

Must Haves:

• Effectively communicate and interact with employees, clients, and colleagues and the ability to work effectively with all levels of the organization.
• Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.
• Effectively manage time tasks to meet assignment objectives while adapting to change priorities.
• Excellent communication and interpersonal skills, both verbal and written.
• Strong organization skills and excellent attention detail.

Nice-to-Haves:

• Demonstrated experience as an Operations Coordinator/Administrator in the Audio Visual, Construction, Technology or related industry.
• Accurately read and comprehend project documents.
• Minimum high school diploma or equivalent.

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental.
• Paid holidays, sick days, and personal days.
• Enjoyable and dynamic company culture.
• Training and professional development opportunities.

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.

Pay Type

Min Base

Max Base

Hourly

$27/hr

$34/hr