Office Operations Coordinator - AP

Hawthorne Gardening Co.; Oxford (PA); On-site; USD 25,898 - 34,991; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid holidays

Paid vacation

Paid sick time

401(k) match

Stock purchase plan

Wellness reimbursement

Fertility/Adoption aid

Parental leave

Job summary

Scotts Miracle-Gro is seeking an organized office professional to support clerical operations in a fast-paced environment. You will handle mail, phones, visitor interactions, and assist with order entry and basic accounts payable.

Ideal candidates have 2–4 years in an office setting, a high school diploma, and the ability to adapt to multiple priorities while maintaining accuracy and quality in records and reports.

Qualifications

• At least a high school diploma; a degree is preferred.
• 2–4 years of office experience.
• Proven ability to handle multiple tasks and adapt to changing priorities.

Responsibilities

• Assist in clerical duties: mail processing, filing, phones, and visitor greeting.
• Enter and confirm customer orders and manage basic accounts payable.
• Maintain routine records (e.g., inventory) and generate reports as requested.
• Provide backup support for Dispatcher and Office Manager, including payroll.

Skills

Office admin

Mail processing

Phone support

Customer orders

Accounts payable

Inventory records

Reporting

Dispatcher backup

Payroll

Numeracy

Typing

Customer relations

Time management

Quality focus

Education

High School Diploma

Degree preferred

Job description

Here at Scotts Miracle-Gro there is no such thing as a typical day. Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace.

The pay for this position at Scotts/Hawthorne will generally fall between $18.80 - 25.40 per hour and is paid weekly. Scotts/Hawthorne will consider various factors in determining the actual pay including your skills, qualifications, experience, and geographical location.

In this role you will

• Assists in the efficient running of the office by performing various clerical duties including processing of incoming mail, filing, answering phones and greeting and assisting visitors.
• Enters and confirms customer orders.
• Performs Accounts Payable functions.
• Maintains routine records and reports such as inventory records.
• Reviews and proofs calculations, compiles information and generates reports as requested.
• Serves as a backup for the Dispatcher and Office Manager for critical functions such as dispatching and payroll.
• Ability to calculate fractions and percentages.
• Able to operate a keyboard.
• Handles day-to-day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities, ambiguity, and rapid change; shows resilience in the face of constraints, frustrations, or adversity; demonstrates flexibility.
• Demonstrates attention to and conveys understanding of the comments and questions of others; listens well in a group.
• Relates to people in an open, friendly, accepting manner; shows sincere interest in others and their concerns; initiates and develops relationships with others as a key priority.
• Allocates own time efficiently; handles multiple demands and competing priorities; eliminates inefficiencies; conducts effective meetings.
• Emphasizes the need to deliver quality products and/or services; defines standards for quality and evaluates products, processes, and/or services against those standards; builds quality into each step of the process.

The perfect person will have

• High School Diploma required, Degree preferred.
• 2-4 years experience in an office environment.

What we do for you (just to name a few cool ones)

• Medical, dental, vision, life insurance, holidays, vacation and sick time benefits available within a month of your start date
• Healthcare navigation, advocacy and support
• 401(k) company match up to 7.5% with immediate participation and vesting
• Ability to purchase company stock at a 15% discounted price from market value
• $600 annual wellness reimbursement program
• Up to $30,000 to help cover the cost of fertility treatments, adoption or surrogacy
• Up to 18 weeks of time away to support your growing family

Eligibility for the above benefits may vary based on full-time/part-time status or additional factors.

Scotts is an EEO Employer, dedicated to a culturally diverse, drug free workplace. EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity