Operations Coordinator

Acciona; Oklahoma; On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Day 1 benefits

401(k) plan

Life insurance

Disability coverage

Parental leave

PTO & holidays

Wellness stipend

Job summary

ACCIONA Energía in Oklahoma is seeking an Operations & Maintenance Inventory Coordinator to support the site team at Red Hills Wind Farm. You will manage inventory, handle back-office admin, and liaise with supply chain and vendors.

This role requires 2+ years in inventory/warehouse, strong MS Office skills, and the ability to work independently under tight deadlines. Renewable energy experience is a plus; valid driver's license is required.

Qualifications

• High School Diploma or equivalent.
• 2+ years inventory/warehouse experience.
• Back-office administrative experience.
• Intermediate Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills and deadline focus.
• Effective verbal and written communication.
• Ability to manage projects from start to finish.
• Renewable energy or utilities experience preferred.
• Valid driver’s license with clean record.

Responsibilities

• Provide daily support to the O&M team by organizing inventory of parts and tooling.
• Process weekly invoices with proper cost-coding and vendor coordination.
• Perform data entry, copying, scanning, and general admin tasks.
• Coordinate with site management to secure resources for planned activities.
• Assist with optimization strategy of the site's operations.
• Coordinate timely arrival of materials with Supply Chain.
• Use planning and work orders reporting tools correctly.
• Understand contracts related to O&M activities for the site.
• Coordinate vendor contract renewals with the Control team.
• Process certified mailings and distribute incoming mail.
• Order stock supplies and manage office essentials.
• Set up meetings and plan group events.
• Maintain filing systems and document control.
• Liaise with third-party vendors for quotes.

Skills

Inventory experience

Administrative support

MS Office

Organizational skills

Communication skills

Project management

Independent worker

Renewable energy experience

Education

High School Diploma or equivalent

Job description

ACCIONA Energía is the biggest 100% renewable energy company with no fossil legacy in the world. With more than 30 years of experience and operations in 20 countries on five continents, ACCIONA Energía offers a wide portfolio of tailored energy solutions so that its corporate and institutional clients can meet their decarbonisation goals. This includes the development, engineering, construction, operation and maintenance of renewable power plants -mainly wind and photovoltaic technologies-, energy sales and management and marketing, energy services, self-consumption, electric mobility and new technologies such as storage and green hydrogen. ACCIONA Energía is governed by the most demanding environmental, social and corporate governance (ESG) criteria.

The Operations Coordinator will provide inventory and administrative support to the site Operations & Maintenance team. This position will facilitate inventory activities as well as assist with back office administrative tasks and activities within the department, and interface with other departments in the company as needed.

Job Description

Key Responsibilities:

• Provide daily support to the site’s Operations & Maintenance team by maintaining and organizing the inventory of parts, tooling, etc.
• Manage incoming invoices for weekly payment, utilizing consistent coding of cost allocations associated with specific expenditures, and distributing invoices to other business lines as necessary, rectify issues with vendors regarding late or disputed payments, and research historical invoice payments as requested.
• Provide daily administrative support to site Operations & Maintenance team by assisting with data entry, editing, faxing, copying, scanning documents for employees as requested.
• Coordinate with site management the resources needed to execute the planned activities, including coordination with O&M Engineering for annual plan.
• Assist with Management the optimization strategy of the operation in the sites in the area.
• Coordinate with Supply Chain the timely arrival of materials for planned activities.
• Correct use of planning, execution and work orders reporting tools.
• Fully understand the details and commitments of agreements and contractual documents as it relates to the O&M planned activities for the site.
• Coordinate with Control team the need for vendor contract renewals and processing of PC extensions in PMS.
• Process certified and priority mailings and distribute incoming mail.
• Order stock supplies.
• Set up meetings and plan group event activities.
• Maintain filing system.
• Facilitate with third-party vendors and request quotes for services.

Required Skills and Competencies

Qualifications:

• High School Diploma or equivalent
• Be able to lift packages up to 40 lbs.
• 2+ years of inventory/warehouse experience
• Experience in a back-office environment providing administrative support
• Intermediate efficiency in Microsoft Applications (Word, Excel, and PowerPoint)
• Ideal candidate must have solid organizational skills, the ability to prioritize assignments within strict deadlines and able to work independently
• Effectively communicate orally and written with external customers and employees at varying levels within the organization
• Ability to manage projects from beginning to end and the ability to stay focused with multiple demands and deadlines
• Prior experience in renewable energy or utilities a plus
• Valid driver’s license and satisfactory driving record.

Pay & Benefits:

• Base Pay: $24-$28/hour (based on experience, education, and skillset)
• 5% Annual Performance Bonus (based on individual performance and company metrics)
• Day 1 Benefits: medical, dental, and vision insurance, an Employee Assistance Program (EAP), HSA company contributions, and FSA options.
• Benefits after 90 days: 401(k) with company match and immediate vesting, life insurance, disability coverage, paid parental leave, and other optional plans.
• 15 days of PTO(with 1 additional day per year of service), 9 public holidays, and 2 flexible holidays.
• $50 monthly reimbursementfor health, wellness, or fitness-related memberships and equipment.

Job Location:

Red Hills Wind Farm

10217 Ns2020 Road
Hammon, OK 73650

As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.