Operations Coordinator

Broadway Across America Group; New York (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Vacation and Holiday Pay

Health & welfare benefits

401(k) retirement plan

Job summary

The John Gore Organization in New York, NY is seeking a National/Midwest Regional Operations Coordinator to support the national operations team and Midwest region, reporting to the General Manager. This role handles wire requests, invoicing, vendor coordination, and data management across multiple cities.

Candidates should have a Bachelor’s degree or relevant experience, strong communication, and meticulous attention to detail in a fast-paced environment. Competitive benefits are offered.

Qualifications

• Bachelor’s degree or relevant work experience preferred.
• Strong written and verbal communication skills.
• Proficiency in MS Office and Adobe Pro.
• Ability to prioritize deadlines in a fast-paced environment.

Responsibilities

• Prepare and submit wire requests.
• Submit invoices through Workday.
• Coordinate settlement memo drafting & distribution.
• Data entry and maintenance in proprietary database.
• Auditing settlements for accuracy.
• Support General Manager with proforma prep and budgeting.

Skills

Cooperation

Active listener

Attention to detail

Team orientation

Adaptability

Communication skills

Reading comprehension

Education

Bachelor’s degree or relevant work experience preferred

Tools

Microsoft Office

Adobe Acrobat/Pro

Job description

The John Gore Organization (JGO) is a leading presenter, distributor, and marketer of Broadway theater worldwide. Led by owner John Gore, a record 27-time Tony Award winner and Emmy Award recipient, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com, Group Sales Box Office, and Broadway Brands. JGO presents live theater in more than 45 cities across North America, as well as on Broadway, Off-Broadway, London’s West End, Japan, and China. Its productions have earned Tony Awards in every producing category, along with numerous Drama League, Drama Desk, and Olivier Awards. The organization is committed to expanding access to the arts and supporting theater education initiatives that inspire and develop the next generation of artists, audiences, and industry leaders. John Gore also oversees John Gore Studios, a British film and television studio dedicated to preserving iconic heritage IP and championing new storytelling.

We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.

$24.00 - $26.00/hour

FLSA Status: Non-Exempt

Summary

National/Midwest Regional Operations Coordinator will provide support for BAA’s national operations team as well as the Midwest Region and its General Manager.

Duties And Responsibilities

Regional / Local

• Prepare and submit wire requests
• Submit invoices through Workday
• Serve as vendor contact for Kansas City
• Coordinating completion of part-time employee spreadsheets for final review and approval from General Manager
• Administer tax withholding prep for review and approval
• Assist General Manager with proforma prep
• Complete Engagement Settlements in multiple cities as needed
• Coordinate settlement memo drafting & distribution
• Data entry and maintenance in proprietary database
• Special projects as needed
• undefined

National

• Update and maintain operation data trackers
• Coordination of expenses for budgeting
• Auditing Settlements for accuracy and thoroughness
• Data entry and maintenance in proprietary database
• Review Final Schedules for accuracy prior to distribution
• Provide supplemental contract management support as needed
• Special projects as needed

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Cooperation
• Establishes and maintains effective relationships
• Active listener
• Strong reading comprehension skills.
• Attention to detail and organizational skills are crucial.
• Offers assistance and support to co-workers
• Works cooperatively in group situations
• Adaptability
• Able to work around unexpected changes of circumstance or workload
• Modifies a planned course of action based on new circumstances
• Changes communication style to achieve the best results
• Ability to keep track of a wide variety of information and adapt processes accordingly.
• Functional Competencies
• Proficiency in Microsoft office (excel, word, PowerPoint, Teams) and Adobe pro.
• Looks for ways to improve and promote quality
• Demonstrates accuracy and thoroughness
• Team Orientation
• Fosters team cooperation
• Understands team roles and responsibilities
• Supports group problem solving
• Comfortable working in a fast-paced environment.

Qualifications Aka KSAOs

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The ideal candidate will possess an eagerness to learn new skills, great communications skills (written & verbal), comfort with learning new software systems, and is very detail oriented. The ability to fully execute tasks within deadlines and flexibility with changing seasonal workloads and responsibilities are also key to working in this department.

Education And/or Experience

• Bachelor’s degree or relevant work experience preferred

Communication Skills

• Ability to read, analyze, and interpret pricing proposals and negotiations.
• Excellent written and verbal communication skills.
• The ability to communicate with colleagues both inside and outside the company at all levels.
• Ability to draft and send e-mails in MS Outlook along with follow-up, as needed.
• undefined

Critical Thinking

• Ability to prioritize workflow based on deadlines
• Ability to troubleshoot problems and find creative solutions

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk or hear.

Acknowledgement

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

The John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The John Gore Organization’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.