Operations Coordinator

US Pack Services LLC; Milwaukee (WI); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

401(K)

Disability/Life Insurance

Paid Time Off (PTO)

Paid Holidays

Paid Sick Time

Job summary

USPack is seeking an entry-level Operations Coordinator to support delivery operations for healthcare clients in a fast-paced setting. You will coordinate Independent Contractor couriers to ensure timely, compliant transport of healthcare shipments, adhering to HIPAA, FDA guidelines, and GDP.

Key duties include monitoring dispatch boards, assigning routes, providing real-time support, addressing delays, inspecting shipments, keeping custody records, onboarding new ICs, and maintaining compliance

Qualifications

• College Degree preferred or HS diploma with equivalent experience.
• Certifications in Bloodborne Pathogens, HAZMAT or temperature-controlled packaging are a plus.
• Experience in healthcare logistics, courier services, or supply chain support preferred.
• Six Sigma Green Belt certification is a plus.

Responsibilities

• Monitor dispatch boards to ensure route coverage and on-time healthcare deliveries.
• Coordinate route assignments and inform Dispatch and ICs, reconcile route sheets.
• Provide real-time support to ICs during active deliveries and troubleshoot issues.
• Address delays, service interruptions, and compliance concerns with management and clients.
• Reroute or execute deliveries to address emergencies or escalations.
• Receive, unpack, and inspect shipments for accuracy and damage.
• Pick and pack orders according to shipment requirements.
• Review inventory to keep assets organized and defect-free.
• Inspect vehicle compliance with healthcare requirements (insulation, refrigeration, safety).
• Verify IC compliance with HIPAA, PPE, and client protocols.
• Conduct cold chain checks and document conditions.
• Maintain chain-of-custody records and delivery confirmations.
• Complete daily client reports and compliance logs; prepare route performance reports.
• Assist with onboarding new ICs and ensure documentation is complete and compliant.
• Maintain IC documentation including insurance, licenses, and background checks.
• Follow procedures, safety guidelines, and regulatory requirements.
• Maintain a clean, safe work area; perform other duties as assigned.

Skills

Healthcare logistics practices

Software applications

Attention to detail

Independent judgment

Communication with drivers/customers

Microsoft Office (Outlook, Excel, Word

Valid driver's license

Read small print

Lift up to 75 pounds

Overtime availability

Education

College Degree preferred

High School Diploma/GED with relevant experience

Bloodborne Pathogens Training

HAZMAT Transportation

Temperature-Controlled Packaging certifications

Six Sigma Green Belt (preferred)

Tools

Microsoft Office

Job description

USPack is a leading logistics provider custom built for the evolving needs of businesses in today’s same-day delivery world. At USPack our focus every day is to help brands and businesses win in the delivery economy. That’s why we keep our finger on the pulse of the latest trends and developments that impact our business and our customers’ businesses. That’s how we stay ahead. That’s how we help our customers win.

Find out more at: www.gouspack.com

At USPack, we know our people set us apart. And that’s why we do everything we can to invest in them and help them grow every day.We don’t put people in jobs, we work with them to develop long-term career paths that are rewarding, challenging, and fulfilling. We’ve built an inclusive culture where everyone has a voice and a sense of belonging. We value input, we demand collaboration, and we recognize performance. We work together, we play together, and we succeed together! Get on the path to a successful career that delivers more!

USPack’s Benefits for Full Time positions include:

• 401(K)
• Health Insurance
• Disability/Life Insurance
• Paid Time Off (PTO)
• Paid Holidays

USPack’s Benefits for Part Time positions include:

• 401(K)
• Paid Sick Time

The Operations Coordinator plays a critical role in supporting and executing delivery operations for healthcare clients within a fast-paced environment. This entry-level position is responsible for coordinating Independent Contractor (IC) couriers to ensure the timely and compliant transport of critical healthcare shipments. The coordinator ensures operational service excellence through communication, compliance oversight, and real-time problem-solving while adhering to healthcare industry standards such as HIPAA, FDA guidelines, and Good Distribution Practices (GDP). This position is ideal for someone detail-oriented, proactive, and committed to delivering service reliability in time-sensitive and regulated environments.

To perform this job successfully, an individual must be able to perform the following essential duties satisfactorily; other duties may be assigned. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individual tasks shall include but not be limited to the following:

Essential Duties and Responsibilities:

• Monitor dispatch boards to ensure route coverage, completed driver check-ins, and on-time delivery of healthcare shipments, including STAT and temperature-sensitive deliveries, within required delivery windows.
• Coordinate route assignments and changes, communicate updates promptly to Dispatch and Independent Contractors (ICs), and reconcile route sheets with shipment paperwork to identify and resolve discrepancies.
• Provide real-time support to ICs during active deliveries, troubleshoot service issues, and arrange backup STAT coverage as needed to maintain service continuity.
• Address and elevate delivery delays, service interruptions, missing freight, client concerns, and compliance issues promptly to management, clients, and other appropriate stakeholders.
• Reroute or personally execute deliveries as needed to address emergencies or critical service escalations.
• Receive, unpack, and inspect incoming shipments for accuracy, completeness, and damage.
• Pick and pack orders accurately and efficiently according to shipment requirements.
• Review inventory regularly to ensure stored assets are organized, accurately accounted for, and free from defects or damage.
• Inspect and document vehicle compliance with healthcare-specific requirements, including insulation, refrigeration, and required safety equipment.
• Verify IC compliance with HIPAA guidelines, PPE requirements, uniform and visible identification standards, and other customer-specific protocols.
• Conduct cold chain compliance checks and document conditions for temperature-controlled shipments.
• Maintain accurate chain-of-custody records, delivery confirmations, and required compliance documentation to support customer requirements and audit readiness.
• Complete and submit daily client-specific service reports and compliance logs, and prepare route performance and exception reports as directed.
• Assist with sourcing and onboarding new ICs, ensuring required documentation is complete, current, and compliant with healthcare customer requirements.
• Maintain and track required IC documentation, including insurance, licenses, and background checks.
• Follow company procedures, safety guidelines, and applicable regulatory and customer requirements.
• Maintain a clean, safe, and organized work area in accordance with company and regulatory standards.
• Perform other duties as assigned.

Qualifications - Knowledge, Skills, and Abilities:

• Familiarity with healthcare logistics practices, including HIPAA compliance, cold chain requirements, proper handling of medical specimens, and time-critical deliveries.
• Ability to understand and follow software applications, scanning procedures, and related operational processes.
• Strong attention to detail and ability to communicate clearly and effectively with drivers, customers, and healthcare clients.
• Ability to exercise independent judgment to plan, prioritize, and organize competing tasks and deadline-driven responsibilities.
• Proactive, resourceful, and able to work effectively in a fast-paced, time-sensitive healthcare delivery environment.
• Ability to develop and maintain meaningful business relationships with customers.
• Basic proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Must maintain a valid driver's license and a clean, functional vehicle.
• Ability to read small print.
• Ability to lift and move up to 75 pounds on occasion.
• Ability to work overtime as needed.

Qualifications - Experience, Education, Certificates, and Licenses:

• College Degree preferred OR High School Diploma/GED with equivalent relevant experience.
• Certifications such as Bloodborne Pathogens Training, HAZMAT Transportation, or Temperature-Controlled Packaging are a plus.
• Previous experience in healthcare logistics, courier services, or supply chain support preferred.
• Six Sigma Green Belt Certification preferred.

Shift Days: Monday - Friday

Shift Hours: 5:00 AM - 1:30 PM (Available to work extra hours, weekends, and holidays preferred.)

Pay Rate: $18.00-$22.00 per hour (Dependent upon experience level.)

Travel: On occasion

At USPack, our values are at the heart of everything we do, every day. They’re living breathing reminders of who we are, what we do and how we should treat those around us. They guide our actions, our interactions, and our decisions. They are what drive us.

We are:

Driven by integrity – We’re driven by honesty, transparency, and trust. We know that actions speak louder than words. We hold ourselves to higher ethical standards that help build credibility and follow through on commitments. We believe that integrity isn't just a value, it's the compass that steers us toward success.

Driven by a passion for service – We’re driven by doing more, by empowering others to succeed. We’re proactive problem solvers. We live for a challenge and we love to help. We go above and beyond. For us, service is more than a mindset, it’s a way of life. It’s our passion.

Driven by collaboration – We’re driven by common goals, common understanding and uncommon communication. We start on the same page and work side-by-side, building momentum and measurable progress at every step along a shared path to success.

Driven by accountability – We’re driven by a fierce sense of responsibility. We know the buck stops with us and we take that seriously. We hold ourselves accountable to our clients, to our environment and to each other. We don’t just say it, we show it. We make it happen and we measure it.

Driven by innovation – We’re driven by what’s now and what’s next. For us it’s about never settling for the status quo. It’s about staying one step ahead and embracing change. It’s about pushing forward through shared ideas, new approaches, and new solutions to achieve things never thought possible.