Operations Coordinator

AVI-SPL; Memphis (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits (vision/dental)

Paid holidays and personal days

Training and development opportunities

Job summary

AVI-SPL is seeking an Operations Coordinator in Memphis to support Systems Integration leadership and office resources. You will coordinate with Operations, Service, Procurement, and Finance, ensuring documentation, milestone tracking, and procurement activities are efficiently executed.

The role requires strong communication, organizational skills, and proficiency with MS Office and project-tracking tools.

Qualifications

• Excellent written and verbal communication skills.
• Proficient with MS Office suite and project/tracking tools.
• Strong time-management and prioritization abilities.

Responsibilities

• Support SIG office leadership and office resources with a variety of tasks.
• Coordinate with Operations, Service, Procurement and Finance teams.
• Maintain processes and procedures for assigned tasks.
• Compile internal and external submittal documentation.
• Track project milestones and team resource tasks.
• Assist with equipment procurement and tracking.
• Submit returned material authorizations.
• Coordinate pick tickets with warehouse teams.
• Ensure closeout/as-built documentation is created and stored.
• Provide data for CSAT delivery.
• Assist with change orders.

Skills

Communication

Microsoft Office

Microsoft Project

Adobe Acrobat

Time management

Organization

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Microsoft Project

Adobe Acrobat

Job description

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevateexperiences,create new value, and enableorganizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

What You’ll Do

As an Operations Coordinator, you will support the Systems Integration leadership and office resources with a wide variety of assignments and tasks to support ongoing operation of the business.

Day-to-Day Responsibilities

• Provide support of internal projects for SIG office location through coordination with Operations, Service, Procurement and Finance departments.
• Interact with all internal office and field resource staff.
• Maintain current and acceptable process and procedures for all assigned tasks.
• Compile external and internal submittal documentation.
• Assist with project milestone tracking of team resource tasks.
• Assist Operations team with equipment procurement and tracking
• Submit returned material authorizations.
• Coordinate pick tickets with office warehouse teams.
• Ensure all closeout/as-built documentation is created and stored.
• Provide information for CSAT delivery.
• Assist Management in the change order process
• Other task assignments as required.

Must Haves

WHAT WE’RE LOOKING FOR

• Effectively communicate and interact with employees, clients, and colleagues and the ability to work effectively with all levels of the organization.
• Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.
• Effectively manage time tasks to meet assignment objectives while adapting to change priorities.
• Excellent communication and interpersonal skills, both verbal and written.
• Strong organization skills and excellent attention detail.

Nice-to-Haves

• Demonstrated experience as an Operations Coordinator/Administrator in the Audio Visual, Construction, Technology or related industry.
• Accurately read and comprehend project documents.
• Minimum high school diploma or equivalent.

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental.
• Paid holidays, sick days, and personal days.
• Enjoyable and dynamic company culture.
• Training and professional development opportunities.

More About Us

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.