Operations Coordinator

Deerpoint Group; Madera (CA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Excellent Paid Vacation and Holidays

401k plan with 4% employer contribution

Potential for discretionary profit sharing of up to 2%

Superior medical, dental, and vision healthcare benefits

Company-paid life insurance policy

Job summary

Deerpoint Group is looking for an Operations Coordinator to support day-to-day operational activities. This role includes managing project timelines, ensuring compliance obligations are met, and facilitating communication across departments. Ideal candidates will have at least three years of experience in similar fields and strong skills in Microsoft Office. The position requires a proactive approach and strong attention to detail.

The organization values growth, customer focus, and sustainability, offering an industry-leading compensation package, which includes excellent vacation time and comprehensive healthcare benefits.

Qualifications

• Three or more years of experience in operations, logistics, or related field preferred.
• Ability to effectively manage and prioritize multiple projects.
• Experience with compliance reporting and audits preferred.

Responsibilities

• Coordinate operational projects and departmental initiatives.
• Track action items, project milestones, and compliance records.
• Assist with development and maintenance of Standard Operating Procedures (SOPs).
• Support continuous improvement initiatives across departments.

Skills

Excellent verbal and written communication skills

Strong organizational and time management abilities

High level of proficiency in Microsoft Office

Strong analytical and problem-solving skills

Job description

At Deerpoint Group, we’re on the cutting edge of ag science and plant nutrient technology. We are at the core of California agriculture – working side by side with growers to improve production and sustainability.

To learn and grow, you’ll experience an environment rich in opportunities, nourished by your talents and interests, and supported by a workplace that is:

• Growth‑minded
• Customer‑focused
• Tech‑savvy

In addition to a rewarding career, Deerpoint Group offers an industry‑leading compensation package that includes:

• Excellent Paid Vacation and Holidays.
• 401k plan with 4% employer contribution.
• Potential for discretionary profit sharing of up to 2%.
• Superior medical, dental, and vision healthcare and life insurance benefits.
• Company‑paid life insurance policy.
• Vacation, which increases with years of service.

OPERATIONS COORDINATOR

The Operations Coordinator is responsible for supporting the day‑to‑day activities of the Operations organization by coordinating projects, tracking action items, maintaining compliance records, preparing reports, and facilitating communication between departments. This position serves as a central point of coordination for operational initiatives and provides direct support to the VP of Operations & EHS.

The Operations Coordinator plays a key role in ensuring projects remain on schedule, compliance obligations are met, operational records are maintained, and communication flows effectively between departments.

Reporting Relationship

Reports directly to the VP of Operations & EHS.

Essential Duties and Responsibilities

Operations Administration & Coordination

• Coordinate operational projects and departmental initiatives.
• Track action items, assignments, and project milestones.
• Prepare meeting agendas, minutes, and follow‑up communications.
• Maintain operational reports, dashboards, and KPI tracking tools.
• Assist with development and maintenance of Standard Operating Procedures (SOPs).
• Support continuous improvement initiatives across departments.
• Coordinate communication and follow‑up between departments.

Safety & Compliance Support

• Maintain employee training records and certifications.
• Track safety‑related corrective actions and follow‑up items.
• Assist with OSHA documentation and record‑keeping.
• Maintain Safety Data Sheets (SDS) and compliance records.
• Support incident investigations and documentation.
• Assist with audit and inspection preparation.

Regulatory Compliance

• Maintain regulatory permits and compliance calendars.
• Track reporting deadlines and renewal requirements.
• Coordinate documentation requests from regulatory agencies.
• Maintain environmental, safety, and compliance records.
• Assist with internal and external compliance audits.

DOT & Fleet Compliance

• Maintain driver qualification files.
• Track CDL, medical card, and certification expirations.
• Support FMCSA Clearinghouse compliance requirements.
• Maintain vehicle registrations, permits, and insurance records.
• Track preventative maintenance schedules and inspection requirements.
• Assist with CHP, DOT, and BIT inspection preparation.

Logistics, Production & Operations Support

• Assist with logistics reporting and shipment documentation.
• Support communication between Logistics and operational departments.
• Assist with inventory reconciliation and discrepancy tracking.
• Maintain operational records and documentation.
• Track production, warehouse, assembly, and field operation initiatives.
• Coordinate project schedules, resources, and follow‑up activities.
• Support process improvement and standardization efforts.

Minimum Qualifications

Experience: Three (3) or more years of experience in operations, logistics, compliance, project coordination, administrative support, or a related field preferred.

Skills

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• High level of proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and other standard office software.
• Ability to effectively manage and prioritize multiple projects simultaneously.
• Strong analytical and problem‑solving skills.
• Ability to maintain accurate records and documentation.
• Ability to work independently with minimal supervision.
• Ability to communicate effectively with all levels of the organization.
• Strong attention to detail and follow‑through.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to build effective working relationships across multiple departments.
• Experience with compliance reporting, audits, and record‑keeping preferred.
• Must be dependable and have reliable transportation.
• Must be able to pass a background check and drug screen.

Key Success Metrics

• Timely completion of assigned projects and action items.
• Accuracy and organization of compliance and operational records.
• Audit and inspection readiness.
• On‑time reporting and KPI updates.
• Improved cross‑functional communication and follow‑through.
• Support of departmental efficiency and continuous improvement initiatives.

This position operates in both office and operational environments and may periodically require interaction with warehouse, production, assembly, fleet, logistics, and field personnel.

Position Purpose

The Operations Coordinator serves as a force multiplier for the Operations organization by improving communication, accountability, compliance, and execution across Safety, Regulatory Compliance, DOT Compliance, Fleet, Logistics, Production, Warehouse, Inventory, Assembly, and Field Operations.

The company is an equal opportunity employer and will consider all applications without regard to race, gender, age, color, religion, national origin, disability, genetic information, or any other characteristic protected by law.