Operations Coordinator

Journal Technologies; Los Angeles (CA); On-site; USD 45,000 - 50,000; Full time

Job summary

A leading company in software development is seeking an Operations Coordinator to manage office operations and provide executive support. This role requires strong organizational and communication skills, and offers a dynamic work environment with opportunities for professional growth.

Benefits

Competitive compensation

Quality medical, dental and vision coverage

401(k) retirement program

Annual professional development funds

Flexible working hours

Qualifications

• 1+ years of executive-level administrative support experience, ideally in the technology sector.
• Highly organized with outstanding attention to detail.

Responsibilities

• Oversee all aspects of the physical office and vendor relationships.
• Provide high-level administrative assistance to senior leadership.
• Greet guests and manage visitor check-ins.

Skills

Organizational Skills

Communication

Problem Solving

Interpersonal Skills

Writing

Education

1+ years of executive-level administrative support experience

Tools

Microsoft Office

Teams

Slack

Job description

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At Journal Technologies, we believe our technology can be a force for good in the world ensuring the proper and efficient functioning of some of the most foundational aspects of society - the courts and justice system.

We create and implement enterprise software that supports the administration of justice, currently in the United States, Canada, and Australia. While our eSeries product suite enables governments and their employees to deliver continued foundational court processes, our R&D focuses on leveraging emerging possibilities with technology to improve access and efficiency.

Headquartered in Los Angeles, Journal Technologies is a long-time, wholly-owned subsidiary of Daily Journal Corporation (NASDAQ: DJCO). We also have a major office in Logan, Utah, a team in Melbourne, Australia, an office in Victoria, Canada and a growing number of remote staff across North America and the world.

Under our next generation of leadership, we're implementing a new vision for the company that prioritizes building an extraordinary workplace with empowered people at the heart of our business. Great people want to collaborate with great people, and we are actively looking for smart, motivated people who care deeply about the work they do.

Operations Coordinator

We are seeking a proactive and detail-oriented Operations Coordinator to take ownership of office management and administrative operations at Journal Technologies. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and enjoys wearing many hats—including managing the day-to-day needs of the office, supporting senior leaders, and serving as a welcoming presence for visitors and staff.

Key Responsibilities

Office Management

• Oversee all aspects of the physical office, including vendor relationships, office supply inventory, mail handling, and space organization.
• Own key office functions such as ordering supplies, maintaining cleanliness, and overseeing shared spaces (kitchen, meeting rooms, etc.).
• Coordinate and support company events, meetings, and celebrations in-office (catering, supplies, logistics).
• Ensure compliance with office safety and security protocols.
  
  

Executive Support

• Provide high-level administrative assistance to members of the senior leadership team, including calendar management, travel planning, and expense reports.
• Prepare meeting materials, take notes during executive meetings, and follow up on action items.
• Draft and edit internal communications and other materials on behalf of executives.
  
  

Reception and Front Office

• Greet guests and clients warmly and professionally.
• Answer and route incoming calls and emails, ensuring inquiries are handled efficiently.
• Manage visitor check-ins and security protocols.
  
  

Qualifications/Capabilities

• 1+ years of executive-level administrative support experience, ideally in the technology sector.
• Highly organized and with outstanding attention to detail; a proven ability to keep the urgent and important in check.
• Excellent communication and interpersonal skills; working well with all levels of internal management and staff to get things done and help hold people accountable.
• A sense of humor, and understanding people and their overarching motivations will be assets.
• Superb writing and editing skills to create high-quality, professional written communications.
• Proven ability to work with minimal guidance to figure out approaches to solve problems and achieve outcomes.
• Comfort with technology tools such as Microsoft Office, Teams and Slack; and a willingness to find, evaluate and implement new productivity software.
• Capability to implement and abide by Knowledge Management standards and methodologies.
  
  

Preferred Qualifications

• Experience in a hybrid or tech office environment.
• Event planning or office move coordination experience.
• Familiarity with tools like Slack, DocuSign, and Confluence.
  
  

The above statements describe the general nature and level of work being performed in this job function. They are not intended to be an exhaustive list of all duties; additional responsibilities may be assigned.

At this time, we are only able to consider candidates who are U.S. citizens or permanent residents due to employment authorization requirements. We are unable to provide visa sponsorship or work authorization support for this position.

Why Journal Technologies?

Visit Www.journaltech.com/careers For More Information, But Highlights Include

• Competitive compensation based on skills, experience, and years of service.
• Quality medical, dental and vision coverage.
• Competitive paid time off as well as paid holiday time.
• 401(k) retirement (US) and GRRSP (CDN) programs.
• Annual professional development funds - $1,500 USD annual per employee.
• Book subscriptions with an extensive library in each office for personal and professional growth.
• Flexible working hours which you can coordinate with your supervisor.
• Ability for employees to work from a remote location (e.g., home) or office.
• Personal meetings with direct managers approximately every four to six weeks to discuss career growth and advancement opportunities as well as other issues important to the employees.
• Travel opportunities between Journal Technology offices and with clients.
• We provide technology that matters in the world, and we're a stable employer comprised of quality people, with a commitment to investing in our people.
  
  

The Pay Range For This Role Is

45,000 - 50,000 USD per year(Los Angeles, CA)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Software Development

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