Operations Coordinator

Tosca; Hazleton (Luzerne County); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Healthcare options

401(k) with company match

Paid time off

Life insurance

Disability coverage

HSA/FSA programs

Employee discounts

Job summary

Tosca in Hazleton, PA is seeking an organized office professional to support payroll processing, timecard review, and service center operations. The role involves coordinating interviews with staffing agencies, maintaining shipment records, and ensuring accurate invoicing and PO processing.

Candidates should have 1–3 years of office experience, strong attention to detail, good Excel skills, and the ability to handle confidential information. Bilingual Spanish is strongly preferred.

Qualifications

• 1-3 years of experience in a service center/office role.
• Strong attention to detail and follow through required.
• Time management skills with the ability to multi task and meet deadlines.
• Working knowledge of shipping and receiving.
• Good planning and organizational skills.
• Well-developed and professional interpersonal and communication skills.
• Must be able to work with confidential information.
• Computer literacy, specifically MS Word and Excel.
• Ability to work occasional flexible hours and over time based on company/volume needs.
• Bilingual in Spanish is strongly preferred.

Responsibilities

• Prepare team member hours and input data for payroll.
• Review payroll hours for accuracy and submit to temp agencies for billing purposes.
• Track vacation time used by team members.
• Schedule and coordinate interviews with Service Center Manager and orientations for temp-to-hire and direct hire Tosca team members.
• Maintain shift records for production, shipping, receiving, quality.
• Ensure successful shipping processes – match PO numbers, coordinate loads, issue BOLs.
• Coordinate with service center supervisors to meet outbound shipping goals and report inventory concerns.
• Create daily pickup and delivery schedules with Tosca customer service/transportation.
• Write, approve, and receive purchase orders; submit invoices for payments.
• Track invoices and spending to align with month-end close.
• Confirm proper completion of BOL and transportation paperwork and update systems.
• Monitor Shipping and Receiving for timely service and report issues.
• Perform quality inspections of loads and report findings.
• Maintain supplies inventory and place expediting orders.

Skills

Attention to detail

Time management

Multitasking

Interpersonal skills

Confidential information handling

Tools

MS Word

Excel

Job description

Why Tosca?

Named to the Atlanta Journal Constitution’s “Top Workplaces in Atlanta” two years in a row, Tosca promotes a culture of positivity and inspires our team members to go above and beyond — for themselves, each other and their community.

Why Tosca?

Named to the Atlanta Journal Constitution’s “Top Workplaces in Atlanta” two years in a row, Tosca promotes a culture of positivity and inspires our team members to go above and beyond — for themselves, each other and their community.

We believe our team members deserve more than just a paycheck. They deserve to work in a fun environment with a supportive team that cares about each other and encourages collaboration at all levels. It’s not just about being a great company, it’s about being great people and serving a higher purpose. Every Tosca employee can be proud of doing their part to reduce food waste.

Our team members are provided with a wide range of programs to help them reach their full potential — personally and professionally.

What You’ll Do

• Prepare team member hours and data input for accurate Tosca payroll submission
• Perform final review of payroll hours for time card accuracy and submit to temp agencies for billing purposes
• Track vacation time used by team members
• Work with temporary staffing agencies or recruiters to schedule walk through interviews with Service Center Manager, coordinate orientations for both temp-to-hirecandidates and direct hire Tosca team members
• Maintain shift records to include production, shipping, receiving, quality
• Responsible for ensuring successful shipping process – matching PO numbers to orders, working with drivers to take correct loads, making BOL’s
• Coordinate with service center supervisors to; communicate any special loads or shipments needed, meet out bound shipping goals and report any inventory concerns to Tosca Customer Service/Transportation
• Communicate with Tosca customer service and transportation to create a schedule for daily pickup and delivery
• Use relevant systems to write, approve, and receive purchase orders. Submit invoices to accounting for payments
• Track invoices and spending in spread sheet to compare accuracy to end of month accounting close
• Confirm proper completion of BOL and transportation paperwork and update into the appropriate Shipping system
• Monitor Shipping and Receiving for timely service and inform management of any issues.
• Perform random quality inspections of loads and report to the team
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying
• Meet and greet clients and visitors, send and receive mail packages
• Schedule and coordinate meetings, interviews, lunches/deliveries and other office/service center events
• Manage files, maintain hard copy and electronic files
• Create and modify documents using Microsoft office
• Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys
• Prepare business correspondences; mail, scan or fax documents
• Maintain forms for the company and post materials on bulletin board
• Support office housekeeping activities for general office and service center areas
• Maintain a clean and safe work environment
• Perform other related duties and assignments as required within the service center

What We Are Looking For

• 1-3 years of experience in a service center/office role
• Strong attention to detail and follow through required
• Time management skills with the ability to multi task and meet deadlines
• Working knowledge of shipping and receiving
• Good planning and organizational skills
• Well-developed and professional interpersonal and communication skills
• Must be able to work with confidential information
• Computer literacy, specifically MS Word and Excel
• Ability to work occasional flexible hours and over time based on company/volume needs
• Bilingual in Spanish is strongly preferred

Pay And Perks

Pay: $26.00 an hour

Benefits: Tosca offers a comprehensive benefits package to our team members. Full-time employees (30+ hours per week) have access to multiple healthcare plan options (including medical, dental, and vision coverage), a 401(k) retirement plan with a company match, paid time off, paid parental leave, company-paid life insurance and short-term disability coverage, as well as long-term disability for eligible roles. We also provide tax-advantaged health accounts (HSA with employer contributions and FSA programs), an Employee Assistance Program, and a range of additional perks – such as a fitness reimbursement program, educational assistance, employee discount programs, and optional supplemental insurance (e.g., accident, critical illness, hospital indemnity) and legal/identity theft protection plans.

Work Schedule

Shift - 1st

Hours - 7:00 A.M. - 3:00 P.M.

Benefits

Tosca offers a comprehensive benefits package to our team members. Full-time employees (30+ hours per week) have access to multiple healthcare plan options (including medical, dental, and vision coverage), a 401(k) retirement plan with a company match, paid time off, paid parental leave, company-paid life insurance and short-term disability coverage, as well as long-term disability for eligible roles. We also provide tax-advantaged health accounts (HSA with employer contributions and FSA programs), an Employee Assistance Program, and a range of additional perks – such as a fitness reimbursement program, educational assistance, employee discount programs, and optional supplemental insurance (e.g., accident, critical illness, hospital indemnity) and legal/identity theft protection plans.

Our Commitment to Equal Opportunity

At Tosca, we believe in fostering a workplace where everyone is treated with respect and dignity. We are an equal opportunity employer, dedicated to creating an inclusive and equitable environment where all qualified applicants are considered without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

• Ability to lift approximately 5-15 lbs.

Compliance

Tosca participates in the E-Verify program to confirm the employment eligibility of all newly hired employees. For more information, please visit the E-Verify website.