Operations Coordinator

Linecom Inc; Exton (PA); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Paid training and onboarding

Job summary

Linecom Inc. is seeking an organized, proactive Operations Coordinator to provide administrative support to our operations and project management team in Exton, PA. This role will help keep project documentation, submittals, purchasing, billing information, and deadlines organized and moving forward.

The ideal candidate enjoys creating order, following through on details, and helping a busy team stay accountable while coordinating with project managers, field teams, and vendors.

Qualifications

• Administrative or operations coordination experience; construction industry experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow through independently.
• Clear, professional written and verbal communication.
• Experience with submittals, purchase orders, or construction documentation is a plus.
• Willingness to learn Linecom’s systems and processes.
• Consistent daytime schedule with Fridays off.
• 40 hours of paid time off annually.
• Paid holidays that fall on regularly scheduled workdays.
• Paid training and onboarding.
• Performance and compensation review after 90 days.
• Direct collaboration with company leadership and an opportunity to improve department processes.

Responsibilities

• Prepare, organize, submit, and track project submittals, including product information and approval status.
• Maintain project files, logs, and documentation.
• Assist with purchase orders, material tracking, and vendor follow-up.
• Collect and organize daily project updates and job-specific billing information.
• Track deadlines, outstanding items, and required follow-up.
• Coordinate meetings, prepare agendas, and document action items.
• Support communication among project managers, field teams, vendors, and leadership.
• Help develop and maintain checklists, templates, and tools that improve department organization.

Skills

Organizational skills

Attention to detail

Multitasking

Professional communication

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Teams

Job description

Schedule: Monday–Thursday, 9:00 a.m.–2:00 p.m. | 20 hours per week

Compensation: $28–$38 per hour, depending on experience

About the Position

Linecom is seeking an organized, proactive Operations Coordinator to provide administrative support to our operations and project management team. This role will help keep project documentation, submittals, purchasing, billing information, and deadlines organized and moving forward.

The ideal candidate enjoys creating order, following through on details, and helping a busy team stay accountable.

Responsibilities

• Prepare, organize, submit, and track project submittals, including product information and approval status.
• Maintain project files, logs, and documentation.
• Assist with purchase orders, material tracking, and vendor follow-up.
• Collect and organize daily project updates and job-specific billing information.
• Track deadlines, outstanding items, and required follow-up.
• Coordinate meetings, prepare agendas, and document action items.
• Support communication among project managers, field teams, vendors, and leadership.
• Help develop and maintain checklists, templates, and tools that improve department organization.

Qualifications

• Administrative or operations coordination experience; construction industry experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow through independently.
• Clear, professional written and verbal communication.
• Proficiency with Microsoft Office, including Outlook, Excel, and Teams.
• Experience with submittals, purchase orders, or construction documentation is a plus.
• Willingness to learn Linecom’s systems and processes.
• Consistent daytime schedule with Fridays off.
• 40 hours of paid time off annually.
• Paid holidays that fall on regularly scheduled workdays.
• Paid training and onboarding.
• Performance and compensation review after 90 days.
• Direct collaboration with company leadership and an opportunity to improve department processes.

Linecom Inc. is an equal opportunity employer.