Operations Coordinator

VLS Environmental Solutions, LLC; Deer Park (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Flexible Spending Accounts (FSA/HSA)

Paid Holidays

Time Off & PTO

Employee Assistance Program (EAP)

Telemedicine

Job summary

VLS Environmental Solutions, LLC is seeking an Operations Coordinator to support daily terminal operations and the receiving of hazardous waste. You will coordinate load documentation, communicate between Operations and Customer Service, and supervise trailer movements in a safety-conscious environment.

The role requires 2–5 years in admin/logistics or similar settings, strong computer skills, and knowledge of hazardous waste paperwork.

Qualifications

• High school diploma or equivalent required.
• 2–5 years of related experience in admin, logistics, or industrial operations.
• Proficient with data entry, email, and MS Office.
• Understanding of environmental regulations and hazardous waste manifests preferred.

Responsibilities

• Review and receive hazardous waste manifests and paperwork for incoming loads.
• Prepare and generate required load labels and documentation for Operations personnel.
• Coordinate with terminal operators on load movements, unloading locations, and receiving priorities.
• Support trailer-to-tank transfers and unloading activities per site procedures.
• Identify off-specification loads or documentation discrepancies and obtain required approvals.
• Maintain accurate receiving and operational records and ensure safety compliance.
• Liaise between Operations, Customer Service, and other departments for timely load processing.

Skills

Administrative support

Logistics coordination

Data entry

Microsoft Office

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Office

Electronic record-keeping systems

Job description

Job Summary

Role Summary:

Under the direction of the Operations Manager, the Operations Coordinator supports daily terminal operations and the receiving of hazardous waste. The position coordinates load documentation, communication between Operations and Customer Service, and trailer movements and unloading activities, including trailer-to-tank transfers as applicable, while following established safety and environmental procedures.

Job Duties:

• Review and receive hazardous waste manifests and related paperwork for incoming loads, verifying consistency with work orders scheduled by Customer Service.
• Prepare and generate required load labels and documentation for Operations personnel.
• Coordinate with terminal operators via radio regarding load movements, unloading locations, and receiving priorities.
• Support the coordination and documentation of trailer-to-tank transfers and other terminal unloading activities in accordance with established site procedures.
• Identify and communicate off-specification loads or documentation discrepancies to Customer Service and obtain required approvals before proceeding.
• Serve as a liaison between Operations, Customer Service, and other internal departments to support timely and accurate load processing.
• Maintain accurate receiving and operational records and support compliance with applicable environmental and safety requirements.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent required.
• Two to five years of related experience and/or training in administrative support, logistics, industrial operations, or a similar environment preferred.
• Proficient computer skills, including data entry, email, Microsoft Office applications, and electronic record-keeping systems.
• Knowledge of environmental regulations, hazardous waste manifests, and required documentation preferred.
• Understanding of or experience in a tank terminal facility, including trailer-to-tank transfers and unloading processes, preferred.
• Strong organizational, attention-to-detail, communication, and multitasking skills; ability to coordinate effectively with field operators and internal departments.
• Bilingual proficiency in English and Spanish is a plus.
• Ability to follow site safety procedures and work effectively in an industrial operating environment.

What's in it for you!

At VLS our employees are the core of our business. As such, we value our employees' physical, mental, and financial wellbeing by providing first class, high value benefits and resources that are centered around a proper work-life balance.

Physical and Mental Wellbeing: VLS is committed to supporting our employees' physical and mental health by providing:

• Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.
• Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending. VLS provides an employer contribution to all HSA accounts.
• Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.
• Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.
• Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!

Financial and Retirement Planning: At VLS we offer the following to assist our employees with planning around their finances and saving for retirement:

• 401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.
• Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.
• Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.
• Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.
• Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.
• Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.