Operations Coordinator

EverOn Data Center Services; Cheyenne (WY); On-site; USD 55,000 - 75,000; Full time

Job summary

EverOn Data Center Services is seeking an Operations Coordinator to provide comprehensive contract administration and financial support. This role maintains records, coordinates with the client and site team, and prepares required reports to fulfill contract requirements.

The position involves managing quotations, purchase orders, invoices, timesheets, and PTO records, while ensuring timely AP workflows and accurate data in Yardi. Strong organization and communication skills are essential.

Qualifications

• Bachelor’s degree or equivalent experience (required).
• 5+ years in a Contract Coordinator role or related experience (required).
• Real estate or property/facilities management accounting experience (required).
• Accounts payable and job costing experience (required).
• Experience with Yardi Voyager or similar accounting systems (required).
• Strong proficiency with spreadsheets and Windows (required).
• Ability to handle confidential information professionally (required).
• Excellent verbal, written, and interpersonal communication skills (required).
• Ability to manage multiple tasks under strict deadlines while working independently (required).
• Ability to interact professionally with all levels of the organization (required).
• Exceptional organizational, quantitative and problem-solving skills (required).
• Attention to detail (required).
• Ability to approach problems logically and creatively (required).
• Drive to exceed expectations in a dynamic growing organization (required).
• Energetic self-starter with a can-do attitude under pressure (required).

Responsibilities

• Provide comprehensive contract administration support to the customer.
• Maintain concise records of all contract transactions.
• Liaise with client representative and site team.
• Assist in control of financial and commercial aspects of contracts.
• Prepare and issue predefined reports as required.
• Process quotations, purchase orders, invoices, timesheets and PTO records.
• Manage accounts payable for the contract and posted AP invoices.
• Set up PPM/ system support contracts and billing preparations.
• Renewal documentation and contract escalation updates.
• Ensure auditable trails with invoices, timesheets, orders and goods receipts.

Skills

Attention to detail

Time management

Communication skills

Multitasking

Data analysis

Problem solving

Self-starter

Organizational skills

Education

Bachelor’s degree or equivalent experience

5+ years in a Contract Coordinator role

Real Estate or Property/Facilities Management Accounting

Accounts payable and job costing experience

Tools

Yardi Voyager

Job description

TheOperationsCoordinator willbe responsible forproviding a comprehensive and flexible contract administration service to the customer,to maintainingconcise records of all contracttransactionsandto liaiseregularly with the client representative.

• Toassistwith the control of all financial and commercial aspects of contracts

• Toassistin the production of supporting financial information

• Tomaintainand update both manual and computer records relating to contract

• To prepare and issue predefined reports, which form part of the contract and customer requirement

• Liaise closely with the site team and CFM, ensuringaccurateprocessing of quotations and purchase orders, invoices, timesheetsand PTO records

• To undertake general office duties relating to the contract to include:

• Correspondence and filing

• Minutes of meetings

• Preparation of reports and documentation

• Updating of electronic records

• Material ordering and administration

• Vendor administration

• Raising purchase orders and ensuring that purchase orders are updated when changesrequired.

• Production of valuations and presentations of results.

• Contract renewal documentation

• Quote logging and processing

• Process of timesheets from engineers, chasing and checking quality of data

• Contract set up (PPM/ System support)

• Application of Billing preparation

• Contract escalation process and updates

• To manage the Accounts Payable process for the contract which includes:

• Upload, index and code A/P invoices and work with Managers tofacilitatetimelyA/P workflow approvals within Yardi Payscan module

• Set up executed purchase orders in Yardi foraccurateapplication and tracking of contractoperatingand capital expenditures

• Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues

• Respond to vendor inquiries and reconcile vendor statements

• MaintainaccurateA/P records and files to ensure compliance with IRS rules

• To undertake the training of staff as and whenrequired

• To enable full auditable trails with, for example but not limited to, invoices, timesheets, materialordersand goods received note

• Tobe responsible forthe commercial support on the contract through to the final account

• Overalllog bookresponsibility

• All other work as assigned by T5 executive leadership

EDUCATION AND EXPERIENCE

• Bachelor’s degree or equivalent experience,required

• 5+ years in a Contract Coordinator role or related experience,required

• Real Estate or Property/Facilities Management Accounting experience,required

• Accounts payable and job costing experience,required

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Experience with the Yardi Voyager or similar accounting systems,required

• Strongproficiencyin the use of spreadsheets and Windows,required

• Handle confidential information in a sensitive and professional manner,required

• Excellent verbal, written, and interpersonal communication skills,required

• Ability to manage multiple tasks under strict deadlines while working independently,required

• Ability to interact professionally with all levels of the organization,required

• Exceptional organizational,quantitativeand problem-solving skills,required

• Exceptional attention to detail,required

• Ability to approach problems both logically and creatively,required

• A drive to exceed expectations and be part of a dynamic growing organization,required

• An energetic self-starter with a “can-do / whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise,required