Operations Coordinator

CommUnityCare Health Centers; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

CommUnityCare Health Centers in Austin, TX is seeking an Operations Coordinator to provide high-level administrative and operational support to leadership teams across clinical sites. The role ensures smooth day-to-day functions, supports project tracking, maintains documentation, and assists in coordinating operational initiatives.

Key duties include preparing reports and presentations, updating KPIs, coordinating leadership meetings, and managing calendars and travel for senior staff, with a

Qualifications

• Minimum 2 years in administrative support, preferably in health or public sector.
• Preferred experience coordinating cross-functional projects.
• Strong documentation and reporting skills.

Responsibilities

• Maintain and update operational documentation, SOPs, and project trackers.
• Schedule and coordinate leadership meetings, prepare agendas, and document minutes.
• Assist in the preparation of reports, presentations, and internal communications.
• Support data entry, dashboard updates, and routine reporting for operational KPIs.
• Liaise with site managers to gather updates and ensure timely follow-up on action items.
• Manage calendars, travel arrangements, and logistics for operational leadership.
• Maintain filing systems and ensure compliance with administrative protocols.
• Prepare and edit correspondence, presentations, and internal documents.
• Attend meetings and prepare minutes.
• Coordinate trainings.
• Perform other duties as assigned.

Education

High School Diploma or equivalent

Associates Degree in Business Administration, Healthcare Administration, or related field

Job description

Reporting to the Operations Manager, the Operations Coordinator provides high-level administrative and operational support to leadership teams across clinical sites. This role ensures smooth day-to-day administrative functions, supports project tracking, maintains documentation, and assists in the coordination of operational initiatives.

Essential Functions

• Maintain and update operational documentation, SOPs, and project trackers.
• Schedule and coordinate leadership meetings, prepare agendas, and document minutes.
• Assist in the preparation of reports, presentations, and internal communications.
• Support data entry, dashboard updates, and routine reporting for operational KPIs.
• Liaise with site managers to gather updates and ensure timely follow-up on action items.
• Manage calendars, travel arrangements, and logistics for operational leadership.
• Maintain filing systems and ensure compliance with administrative protocols.
• Prepare and edit correspondence, presentations, and internal documents.
• Attend meetings and prepare minutes.
• Coordinate trainings.
• Perform other duties as assigned.

Minimum Education

High School Diploma or equivalent (higher degree accepted)

Preferred Education

Associates Degree (higher degree accepted) in Business Administration, Healthcare Administration, or related field

Minimum Experience

2 years in administrative support, preferably in health or public sector

Preferred Experience

Supporting senior leadership, managing documentation, and coordinating cross-functional projects