Operations Coordination Assistant

UMC; Lynnwood (WA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

PTO 15 days

Job summary

UMC in Lynnwood, WA is seeking an Operations Coordination Assistant to provide administrative support to the Service Group, handling work orders, calls, and portal maintenance. The role includes backing up Dispatch/Operations and ensuring timely follow-up on tasks.

Ideal candidates will be proficient with MS Outlook, Excel, Word, and project tools, possess strong organizational skills, and have customer service experience. Eligible for full-time employment with a competitive pay range.

Qualifications

• Proficiency with MS Outlook, Excel, Word, PPT, and Project.
• Excellent organizational skills and attention to detail.
• Ability to work effectively in a team and independently.

Responsibilities

• Enter work orders into Viewpoint (accounting/dispatch system).
• Answer telephone and convey messages.
• Update forms and lists as needed.

Skills

MS Outlook

Excel

Word

PPT

Project

Education

AA or equivalent experience

Tools

Viewpoint

Corrigo

Job description

Position Title: Operations Coordination Assistant

Date Posted: 08/26/2026

Location: Lynnwood, WA

Pay Range: $26.44 - $35.10

Position Description

Starting Salary Range: $26.44 - $35.10/hour; depending on experience

Location: Lynnwood, WA

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

Provides administrative support services to the Service Group. Job assignments can vary depending on priorities that day.

Key Responsibilities

1. Enter work orders into Viewpoint (accounting/dispatch system)
2. Answer telephone and convey messages
3. Update forms and lists as needed
4. Maintain customer work order portals (Service Channel, Corrigo + others)
5. Provide daily back-up to Dispatch/Operations as well as cover full time when they are on PTO
6. Review completed quick response work orders for completeness and accuracy
7. Generate, distribute & upload invoices for payment
8. Review older open work orders & follow up with others to get them completed
9. Help to follow up on past due invoices/inquiries
10. Respond to customer general inquiries when submitted thru dispatch email
11. Perform credit card payments
12. Make phone calls to clients, vendors and subcontractors as needed.
13. Set up new customers / sites in Viewpoint database
14. Generate and update Field On Call 6 month schedule and update answering service
15. Regular attendance and promptness are considered part of each employee's essential job functions.

Secondary Responsibilities

1. Enter & Issue Purchase Orders into Viewpoint from PO Log
2. Backup Backflow testing record keeping & updating City portals & gauge calibration

Benefits Summary

UMC offers a competitive salary and a generous benefits package, including:

1. Medical, dental, and vision insurance
2. 401(k) plan with company match
3. Health Savings and Flexible Spending Accounts
4. Company-paid life and disability insurance (STD/LTD)
5. Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
6. Seven paid holidays plus one floating holiday
7. Employee Assistance Program
8. Professional development support and tuition reimbursement
9. Employee referral program
10. Wellness program and employee events

Paid Time Off

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.

Position Requirements

Required Skills and Abilities:

1. Proficiency with MS Outlook, Excel, Word, PPT, and Project.
2. Accuracy and efficiency with administrative and clerical procedures and best practices. including filing and records management systems.
3. Professionalism and efficiency communicating on the phone and taking messages.
4. Excellent organizational skills.
5. Ability to work effectively with a team as well as independently.
6. Ability to manage multiple interruptions and manage priorities.

Preferred Education and Experience:

1. AA or three (3) years customer service job experience (or equivalent) preferred.
2. Customer service experience required.

Required Licensing and Other Certifications:

1. Maintain a valid driver’s license and satisfactory driving record.

Equal Opportunity Employer

Affirmative Action

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affimative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.